School Administrator Apprentice

Bourton on the Water Primary Academy

Gloucestershire (GL52 2AW)

Closes in 22 days (Friday 23 May 2025 at 11:59pm)

Posted on 30 April 2025

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Summary

A new position to support the School Administration & Attendance Officer through a range of general administrative responsibilities. The school office is a busy hub, with no two days the same. The role will require excellent communication skills, both written and verbal and will suit someone with a passion for working with children and adults.

Wage

£12,143.95 a year

Check minimum wage rates (opens in new tab)

Actual annual salary is £10,200 /annum (£7.85/hour). (Equivalent salary for 52 weeks employment £12,143.95) Your wage will increase after the first year with rates depending on your age.

Training course
Business administrator (level 3)
Hours
Monday to Friday. 38 weeks per year. 8.30am – 1.15 daily plus 6 hours per week study time. Term time only, no Inset Days.

29 hours 45 minutes a week

Start date

Monday 8 September 2025

Duration

2 years

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you’ll do at work

Your duties will include:

  • Be a warm, approachable point of contact for parents, carers and visitors.
  • Handle reception duties efficiently, including answering telephone, email and face-to-face enquiries.
  • Take on the administration of the school lunch system and communicate daily with the onsite caterers.
  • Support with the organisation of trips and sporting events, by liaising with teachers, using the school’s software to create registers and manage payments.
  • Use school systems to effectively manage after school clubs, parents evenings and home school communication.
  • Support the school administrator with accurate attendance reporting and maintenance of the SIMS database for pupil records.
  • Provide pupil supervision during lunchtimes.
  • Provide general administrative support to the school office.
  • Ensure confidentiality is maintained and handle sensitive information with discretion.

Where you’ll work

Bourton on the Water Primary Academy School Hill
Cheltenham
Gloucestershire
GL52 2AW

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

College or training organisation

GLOUCESTERSHIRE COLLEGE

Your training course

Business administrator (level 3)

Equal to A level

Course contents
  • Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
  • Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
  • Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
  • Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
  • Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
  • Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
  • Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
  • Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

Business Administrator Standard.

Workplace delivery. 

Requirements

Essential qualifications

GCSE in:

  • English (grade 4)
  • Maths (grade 4)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

  • Communication skills
  • Attention to detail
  • Organisation skills
  • Administrative skills
  • Patience

Other requirements

Willingness to undertake appropriate training and comply with school policies and the regulatory environment.

About this company

We are a happy, caring school, well established within the local community, where high standards are expected, and pupils are put first. We are all continually working towards our vision for the school which is being at the heart of the community; a place where everyone is keen to achieve and share success.

https://www.bourton.school/ (opens in new tab)

After this apprenticeship

Administration assistant role within the business.

Ask a question

The contact for this apprenticeship is:

GLOUCESTERSHIRE COLLEGE

GC Employer Training and Apprenticeships

Apprenticeshipvacancies@gloscol.ac.uk

0345 155 2020

The reference code for this apprenticeship is VAC1000317912.

Apply now

Closes in 22 days (Friday 23 May 2025 at 11:59pm)

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