Administrator Apprentice

Summary

Our site in Peterborough is looking for an apprentice to join their team. No two days will be the same, as there is a wide variety of tasks to get involved with in the administration on site. One day you might be helping with raising purchase orders and processing invoices and another day you could be carrying out support with the management.

Annual wage: £15,600 a year
Minimum wage rates (opens in new tab)
Training course: Business administrator (level 3)
Hours: Monday to Friday, shift hours to be confirmed.
40 hours a week
Possible start date: Saturday 26 October
Duration: 1 Year 6 Months
Positions available: 1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

A Business Administration Apprenticeship that offers the opportunity to not only gain a nationally recognised qualification, but also build great experience in the world of Transport and Logistics. Sounds good so far? Then read on, as this role could be for you!

Our site in Peterborough is looking for an apprentice to join their team on a Monday - Friday.

No two days will be the same, as there is a wide variety of tasks to get involved with in the administration on site. One day you might be helping with raising purchase orders and processing invoices and another day you could be carrying out support with the management of the site’s PP and stationery budget and cash flow.

Alongside all of this, you will be completing your Level 3 Business Administration Apprenticeship, for which you will have full support from your line manager and mentor to achieve.

We’re looking to offering a salary of £15,600 and, in addition, we offer 20/25 days of annual leave (inclusive of bank holidays). You’ll have access to a variety of high street discounts, as well as a cycle to work scheme, a workplace pension and many other perks.

What you’ll do on a typical day:

Professionally handle correspondence, responding in a timely manner
Raising purchase orders and processing invoices
Support with controlling some stock items

What you need to succeed at GXO:

The ability to work on your own initiative and manage your workload
A proactive and helpful attitude
Conscientious and customer - focused
Carry out a range of administration tasks and provide clerical support to the site management team
Provide a reception service to all visitors
Raising purchase orders and process invoices
Set up and maintain filing systems, to ensure documentation is easily accessible and retrievable, as and when required
Support with Stock control

Key result areas:

To carry out all administration and associated functions within the depot and provide clerical support for the site management team
To make and receive telephone calls in a professional manner, respond to and receive all visitors into the depot completed within deadlines set
Ensure company procedures are adhered to and administration functions
Set up and maintain filing systems, to ensure documentation is easily accessible and retrievable, as and when required
Communicate information to the Site Manager, as and when required, to ensure e.g. compliance with deadlines, sign off documents involving cost etc
Ensure information of a confidential nature is not disclosed to any third party, unless specifically requested to do so by the Site Manager

What you need to succeed at GXO:

GCSE or equivalent maths and English (Grade 4/C or above) Essential
Great Communication and IT skills
Attention to detail
The ability to work as part of a busy team, managing your own workload
Proactive and helpful attitude
Customer-focussed

Where you’ll work

1 Staplee Way

Peterborough

PE1 4YT

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

SR APPRENTICESHIPS LIMITED

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.

Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.

Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.

Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.

Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.

Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.

Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.

Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

Business Administrator Level 3 Apprenticeship Standard
Level 1/2 Functional Skills in maths and English (if required)
End-Point Assessment (EPA)

Requirements

Essential qualifications

GCSE or equivalent in:

Maths and English (grade Grade 4/c or above)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Customer care skills
Problem solving skills
Presentation skills
Administrative skills
Number skills
Analytical skills
Logical
Team working
Creative
Initiative
Non judgemental
Patience

Other requirements

Aside from the development opportunities which will continue long after the apprenticeship, GXO offers high street discounts, career progression, internal promotions, and days off-site for training.

About this company

GXO is a world leader in providing cutting-edge logistics solutions for multinational companies and blue-chip market leaders.

http://www.gxo.com (opens in new tab)

After this apprenticeship

A role in a successful, dynamic company
Be a part of a strong team of performance-driven colleagues
Great future career prospects for advancement
A professional working environment

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