Receptionist and Business Admin Apprenticeship

Professional Print Finishing Services Ltd

Join our Print Finishing business in Edmonton! We produce free standing display units i.e. Large cinema and point of sale displays. We are looking for a enthusiastic person to work in our Reception area, greeting customers and helping with admin duties.

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Closing date: 09 May 2017

Apprenticeship summary

Weekly wage

£192.00

Working week

8.30am -5pm Mon- Friday 35 hours per week

Apprenticeship duration

12 Months

Possible start date

22 May 2017

Date posted

07 Dec 2015

Apprenticeship level

Intermediate Level Apprenticeship

Reference number

VAC000737893

Positions

1 available

  • Answer incoming calls and make sure you pass them to relevant person if you can’t get through take full name of caller and company they work for and make a note of the time
  • Use call sheet to record incoming calls. Voicemails to be left on phones with messages if you couldn’t put the call through.
  • If we have visitors no matter who they are or how often they come in they must be asked to sign in the book and be given a visitor badge and if they go to the Factory asked to wear a Hi Vis jacket. If they are going to be here for a while always offer them a drink.
  • Check E-mails on reception desk either by printing the content and date stamping, or responding to the sender.
  • Open all post, date stamp and put In relevant in trays
    Any Purchase Orders you are asked to do need to be verbal then followed up with hard copy. All P.O’s must have, job number and name if not a stock item , full description of goods, agreed price, Qty required and delivery date and time i.e. AM or PM.
  • Before E-mailing or faxing these must have been signed by whoever asked for them to be done or another office person if they are not available.
  • check that any goods ordered for delivery the previous day have come in and are correct to our order if not then chase relevant company, this includes, pallets, glue, boxes, board, tape etc.
  • Learn how to do, TNT, UK mail and UK pallets, you will be expected to be able to do these online, print out the labels and documentation, print out / chase pod’s and get a price.
  • Monitor stationary and order replacement stock of toner paper etc…, assist the production team with any paperwork and generally help out wherever needed.

Requirements and prospects

Desired skills

  • Great telephone manner
  • Excellent communication skills
  • An approachable and friendly manner

Personal qualities

  • Excellent time management
  • An interest in the printing Industry - desirable
  • Highly motivated and keen to learn

Qualifications required

  • To be able to achieve Level 1 Maths, English and ICT or equivalent (this will be assessed at interview)

Future prospects

  • If the applicant in successful they can go on to a Level 3 Apprenticeship or into further training or employment.

Things to consider

  • If you do not have the relevant qualifications, First Rung can support you with this.

About the employer

Established in 1997 in a small unit we have continued to grow over the years, more machines, more clients, more staff meaning that we now have a 50,000sq.ft. unit which has allowed us to get the latest machinery and keep up with the changes within the printing industry.

Employer

Professional Print Finishing Services Ltd

Address

Nobel Road

London

N18 3BH

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Training provider

  • Level 2 Business Administration
  • Functional Skills in Maths, English and ICT at Level 2

Apprenticeship framework

Business and Administration

Training provider

BARNET & SOUTHGATE COLLEGE

Applications for this apprenticeship are being processed by FIRST RUNG

Contact

Beverley Woodhouse

Other information

The National Minimum Wage (NMW) rate for apprentices is £3.30 per hour from the 1st October 2015. This applies to 16-18 year old apprentices and those aged over 19 in the first year of their Apprenticeship. For all other apprentices the National Minimum wage appropriate to their age applies. The Minimum Wage for Apprentices applies to time spent on the job plus time spent training

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Closing date: 09 May 2017