Apprentice Procurement Administrator
EN:Able Futures CIC
Sheffield (S9 2JE)
Closes in 29 days (Friday 4 December 2026 at 11:59pm)
Posted on 5 November 2026
Contents
Summary
Enable Futures, an award-winning apprenticeship employer, is partnering with Efficiency North and EN to recruit an Apprentice Procurement Administrator. This is a fantastic opportunity to join a growing team, develop new skills and start a career in procurement while helping deliver value for communities across Northern England.
- Wage
-
£20,875 a year
- Training course
- Procurement and supply assistant (level 3)
- Hours
-
Monday to Friday, 08:30 - 16:30 (Agile work will be available based on trust, starting when deemed suitable).
37 hours a week
- Start date
-
Monday 7 December 2026
- Duration
-
1 year 9 months
- Positions available
-
1
Work
Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.
What you'll do at work
- Providing administrative support to the Procurement Team to help deliver frameworks and procurement projects for our members
- Recording, updating and maintaining procurement data and information accurately
- Maintaining electronic records, databases and procurement systems
- Producing reports to support business operations, reporting and decision-making
- Supporting the day-to-day administration of systems, including the Dynamic Purchasing System (DPS) and e-tendering portal
- Following established processes and procedures to ensure systems run smoothly and efficiently
- Assisting with the creation of new procurement documentation under the guidance of the team
- Maintaining and updating existing procurement templates
- Supporting efficient, consistent and compliant procurement processes
- Assisting with contract administration activities relating to procurement projects and tendering exercises
- Working collaboratively with the Procurement Team to support procurement activities
- Providing administrative support to the Framework Team, including responding to internal and external procurement queries
- Monitoring internal and external systems to ensure information remains accurate and up to date
- Keeping up to date with changes to UK and EU procurement legislation and regulations
- Supporting the monitoring of procurement trends, data and legislative developments
- Helping to ensure procurement activities comply with relevant public contract regulations
- Supporting company-wide and ad hoc projects as required
- Undertaking other duties and activities on behalf of the Efficiency North Group, as reasonably required
Where you'll work
Collaboration Works
2 Carbrook St
Carbrook
Sheffield
S9 2JE
Training
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
Training provider
ENCOMPASS CONSULTANCY LIMITED
Training course
Procurement and supply assistant (level 3)
Understanding apprenticeship levels (opens in new tab)
What you'll learn
Course contents
- Monitor and order products, stock, equipment and services at appropriate times using the appropriate procurement method.
- Communicate to procurement's internal stakeholders, suppliers and other stakeholders in order to develop effective relationships and networks
- Create, maintain and amend purchase order and contract records.
- Interpret, evaluate and compare procurement information such as historical spend and usage using databases and spreadsheets.
- Present findings and data in all formats e.g. mathematically, written and oral.
- Determine value for money (VFM) and added value through the use of Total Cost of Ownership during the evaluation process, and apply the most economically advantageous tender (MEAT) criteria to the evaluation of quotes and tenders to support the recommendation at award. This may include the inclusion of green, low carbon, sustainability, and ethical criteria.
- Utilise relevant Procurement computer systems or internal databases.
- Select the supplier of the most appropriate products and services for purchases within their remit and place purchase order.
- Undertake appraisal of adhoc and low spend suppliers including setting them up on the purchasing system.
- Effectively research and analyse demand, spend, trends, potential suppliers and industries utilising qualitative and quantitative methods.
- Develop specifications of requirements and requests for quotes/tenders in line with organisational requirements.
- Apply considerations of responsible procurement in evaluating potential suppliers, quotes and tenders.
- Investigate and resolve purchase order, delivery and invoice queries.
- Own low risk value projects such as supply contracts for stationery, personal protective equipment (PPE) or other consumables, and contribute to higher risk activities such as contracts for building services or machinery, and track, log, expedite and review outstanding orders and stock availability where applicable.
- Maintain knowledge on all open orders and their status' and provide assistance to all purchasing staff e.g. expediting and feeding information back to the relevant stakeholders.
- Able to consider the impact of the decision making process when interacting with the supply chain.
- Able to support the contract negotiations and mini competitions with suppliers.
- Monitor and order products, stock, equipment and services at appropriate times using the appropriate procurement method.
- Communicate to procurement's internal stakeholders, suppliers and other stakeholders in order to develop effective relationships and networks
- Create, maintain and amend purchase order and contract records.
- Interpret, evaluate and compare procurement information such as historical spend and usage using databases and spreadsheets.
- Present findings and data in all formats e.g. mathematically, written and oral.
- Determine value for money (VFM) and added value through the use of Total Cost of Ownership during the evaluation process, and apply the most economically advantageous tender (MEAT) criteria to the evaluation of quotes and tenders to support the recommendation at award. This may include the inclusion of green, low carbon, sustainability, and ethical criteria.
- Utilise relevant Procurement computer systems or internal databases.
- Select the supplier of the most appropriate products and services for purchases within their remit and place purchase order.
- Undertake appraisal of adhoc and low spend suppliers including setting them up on the purchasing system.
- Effectively research and analyse demand, spend, trends, potential suppliers and industries utilising qualitative and quantitative methods.
- Develop specifications of requirements and requests for quotes/tenders in line with organisational requirements.
- Apply considerations of responsible procurement in evaluating potential suppliers, quotes and tenders.
- Investigate and resolve purchase order, delivery and invoice queries.
- Own low risk value projects such as supply contracts for stationery, personal protective equipment (PPE) or other consumables, and contribute to higher risk activities such as contracts for building services or machinery, and track, log, expedite and review outstanding orders and stock availability where applicable.
- Maintain knowledge on all open orders and their status' and provide assistance to all purchasing staff e.g. expediting and feeding information back to the relevant stakeholders.
- Able to consider the impact of the decision making process when interacting with the supply chain.
- Able to support the contract negotiations and mini competitions with suppliers.
Training schedule
The successful candidate will work towards a Level 3 Procurement and Supply Assistant qualifications which will take 21 months plus End Point Assessment (EPA).
Requirements
Essential qualifications
GCSE in:
- English (grade 4)
- Maths (grade 4)
- Science (grade 4)
Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.
Skills
- Communication skills
- IT skills
- Attention to detail
- Organisation skills
- Problem solving skills
- Analytical skills
- Team working
- Initiative
About this employer
Enable Futures, award-winning Shared/Flexi Job apprenticeship service will support you through your apprenticeship journey and professional development. We employ our apprentices directly and are listed on the Flexi Job Apprenticeship Register. We work with hosts in Yorkshire and the North East to provide apprentices in the construction and civil engineering industry.
After this apprenticeship
Your earnings can increase over time with an apprenticeship. Find out about potential future pay (opens in new tab).
Full-time role.
Ask a question
The contact for this apprenticeship is:
EN:Able Futures CIC
Daniel Simpkins
daniel.simpkins@enablefutures.org
The reference code for this apprenticeship is VAC2000062714.
Apply now
Closes in 29 days (Friday 4 December 2026 at 11:59pm)