Recruitment Administration and Onboarding Apprentice

Milewood Healthcare Ltd

Doncaster (DN4 5NU)

Closes in 13 days (Monday 16 November 2026 at 11:59pm)

Posted on 2 November 2026

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Summary

The Recruitment Admin & Onboarding Apprentice will support recruitment and onboarding activities across Milewood, ensuring a smooth candidate journey. This entry-level role provides experience in recruitment administration, compliance, onboarding, events, systems, reporting and HR, while developing skills through apprenticeship training.

Wage

£16,000 a year

Minimum wage rates (opens in new tab)

Training course
Administration assistant (level 2)
Hours
Monday - Friday 9.00am - 5.00pm with a half hour lunch break, 4 days office based, 1 day college.

36 hours a week

Start date

Monday 4 January 2027

Duration

1 year

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

Key Responsibilities:

  • Manage the Careers inbox
  • Responding to candidate enquiries and directing requests to the appropriate hiring manager
  • Support recruitment events and careers fairs, including planning, administration, candidate engagement and follow-up activities
  • Process and advertise vacancies through Talos, create job adverts and support hiring managers throughout the recruitment process
  • Coordinate onboarding activities, including references, Right to Work checks, DBS checks, health questionnaires and employment history reviews
  • Maintain regular communication with candidates and hiring managers, providing updates throughout recruitment and onboarding
  • Monitor recruitment activity and produce reports on applications, interviews, offers, onboarding progress and starters
  • Build positive relationships with hiring managers and support recruitment initiatives across the organisation

Person Specification:

The successful candidate will be organised, professional and eager to develop a career in recruitment and onboarding. Full training will be provided.

Essential:

  • Good organisational skills and attention to detail
  • Strong written and verbal communication skills
  • Basic IT skills, including Outlook, Word and Excel
  • Ability to manage confidential information appropriately
  • Positive attitude, willingness to learn and ability to meet deadlines
  • Professional, reliable and approachable manner
  • Interest in recruitment, onboarding and candidate engagement

Desirable:

Previous administrative, recruitment or customer service experience

What Milewood Offers:

  • A structured introduction to recruitment and onboarding
  • Support and mentoring from experienced recruitment professionals
  • Opportunities to attend recruitment and careers events
  • Development of communication, administration and organisational skills
  • A recognised apprenticeship qualification alongside practical workplace experience
  • This role description is not exhaustive, and additional duties may be required to support the business needs

Where you'll work

4 Sidings Court
Doncaster
DN4 5NU

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

Training provider

DN COLLEGES GROUP

Training course

Administration assistant (level 2)

Understanding apprenticeship levels (opens in new tab)

What you'll learn

Course contents
  • Receive, retrieve, process, record and store information and data.
  • Operate within organisational policies, standards and procedures and relevant legislation respecting confidentiality; adapting to operational changes as they occur.
  • Use software packages and tools for example AI or automation to input and process data and information, to contribute to routine administration tasks in line with organisational policies and procedures.
  • Handle and communicate information in line with organisational policies, procedures and security requirements.
  • Recognise and rectify issues and escalate as required. For example stakeholder documents and reports, safeguarding concerns or abusive behaviour.
  • Plan and review administration tasks allocated by supervisor.
  • Maintain professional relationships with stakeholders.
  • Monitor and report on the use of resources such as materials, equipment and supplies.
  • Use agreed organisational systems and protocols to manage calendars, diaries and booking systems.
  • Source information as requested by stakeholders, ensuring they are shareable. As examples client records, signpost to services or reports.
  • Use continuing professional development including self-reflection to support current and future training and development needs.
  • Use communication tools to respond to stakeholders using professional language and organisational etiquette.
  • Operate within agreed health and safety standards.
  • Use time management tools to meet deadlines.
  • Handle feedback following expected professional etiquette.
  • Maintain wellbeing, accessing organisational support mechanisms if required.
  • Review and check own work.
  • Use cloud services to share documents for use and or collaboration.
  • Protect against security threats for example, strong passwords, two step verification, office tailgating and display of security passes or clothing that identifies secure workplaces.
  • Seek clarification and help, when required, to complete assigned tasks within agreed timeframes.
  • Receive, retrieve, process, record and store information and data.
  • Operate within organisational policies, standards and procedures and relevant legislation respecting confidentiality; adapting to operational changes as they occur.
  • Use software packages and tools for example AI or automation to input and process data and information, to contribute to routine administration tasks in line with organisational policies and procedures.
  • Handle and communicate information in line with organisational policies, procedures and security requirements.
  • Recognise and rectify issues and escalate as required. For example stakeholder documents and reports, safeguarding concerns or abusive behaviour.
  • Plan and review administration tasks allocated by supervisor.
  • Maintain professional relationships with stakeholders.
  • Monitor and report on the use of resources such as materials, equipment and supplies.
  • Use agreed organisational systems and protocols to manage calendars, diaries and booking systems.
  • Source information as requested by stakeholders, ensuring they are shareable. As examples client records, signpost to services or reports.
  • Use continuing professional development including self-reflection to support current and future training and development needs.
  • Use communication tools to respond to stakeholders using professional language and organisational etiquette.
  • Operate within agreed health and safety standards.
  • Use time management tools to meet deadlines.
  • Handle feedback following expected professional etiquette.
  • Maintain wellbeing, accessing organisational support mechanisms if required.
  • Review and check own work.
  • Use cloud services to share documents for use and or collaboration.
  • Protect against security threats for example, strong passwords, two step verification, office tailgating and display of security passes or clothing that identifies secure workplaces.
  • Seek clarification and help, when required, to complete assigned tasks within agreed timeframes.

Training schedule

Training will be at Doncaster College where you will access a wide range of facilities on offer.  

Day release:

You will undertake The Level 2 Administration assistant apprenticeship standard. 

https://skillsengland.education.gov.uk/apprenticeships/st1472-v2-0

You will undertake Functional Skills for English and/or Maths if needed.

You will undertake both on and off the job training by a team of industry-qualified professionals to give you the best skills, knowledge, and experience.

Requirements

Essential qualifications

GCSE in:

  • English (grade 4/C)
  • Maths (grade 4/C)

Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.

Skills

  • Communication skills
  • IT skills
  • Attention to detail
  • Organisation skills
  • Customer care skills
  • Problem solving skills
  • Presentation skills
  • Administrative skills
  • Number skills
  • Analytical skills
  • Logical
  • Team working
  • Creative
  • Initiative
  • Non judgemental
  • Patience
  • Physical fitness

Other requirements

You must be able to travel to and from work and college.

Apprentices are paid for their normal working hours and training that's part of their apprenticeship (usually one day per week).

The Apprenticeship National Minimum Wage guide is updated every April (ANMW): https://www.gov.uk/national-minimum-wage-rates

We need to ask all applicants whether they have any relevant criminal convictions and or pending investigation as defined by the Rehabilitation of Offenders Act 1974. Relevant meaning offences against a person, whether violent or sexual, offences involving drugs or controlled substances, or theft. A declaration of a relevant Criminal Conviction will result in a Risk Assessment being carried out to determine whether the applicant poses a risk to the welfare or safety of others. This does not include warnings, cautions, reprimands and (for example) speeding fines / points. 
You will be asked about this when we contact you to arrange a pre-screening Interview.  

A YES ANSWER DOS NOT AUTOMATICALLY EXCLUDE YOUR APPLICATION. 

About this employer

We provide residential and supported living services for adults with learning disabilities, autism and complex needs, supporting people to live fulfilling, independent lives in homes they can truly call their own.

https://milewood.co.uk/ (opens in new tab)

Disability Confident

Disability Confident

A fair proportion of interviews for this apprenticeship will be offered to applicants with a disability or long-term health condition. This includes non-visible disabilities and conditions.

You can choose to be considered for an interview under the Disability Confident scheme. You’ll need to meet the essential requirements to be considered for an interview.

After this apprenticeship

Your earnings can increase over time with an apprenticeship. Find out about potential future pay (opens in new tab).

Successful completion of the apprenticeship could lead to a higher-level apprenticeship or full-time employment for the right candidate. Several opportunities for career progression on completion.

Ask a question

The contact for this apprenticeship is:

DN COLLEGES GROUP

Katie Hiles

Katie.Hiles@dncolleges.ac.uk

The reference code for this apprenticeship is VAC2000061885.

Apply now

Closes in 13 days (Monday 16 November 2026 at 11:59pm)