Data Input / IT Apprentice
DINNINGTON GROUP PRACTICE
SHEFFIELD (S25 4DB)
Closes in 15 days (Saturday 15 August 2026 at 11:59pm)
Posted on 31 July 2026
Contents
Summary
An exciting opportunity to develop clerical knowledge, Data Entry and IT skills in an exciting, ever changing Medical Practice environment
The role will involve providing a confidential, accurate and efficient service to the Doctors, Management Team and Health Care Professionals of Dinnington Group Practice.
- Wage
-
£15,600 for your first year, then could increase depending on your age
National Minimum Wage rate for apprentices
- Training course
- Business administrator (level 3)
- Hours
-
Monday – Friday 8.30am – 5.00pm.
37 hours 30 minutes a week
- Start date
-
Sunday 30 August 2026
- Duration
-
1 year 6 months
- Positions available
-
1
Work
Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.
What you'll do at work
The role will involve but not limited to:
- Summarising and Read coding relevant information and accurately inputting highly confidential information on the computerised records of registered patients.
- Coding relevant information from patient’s clinical records, hospital correspondence and other sources into the practice computer system.
- Managing incoming post (scanning), date stamping and recording relevant information within the appropriate fields.
- Allocated post electronically to GPs and actioning it on its return sending tasks to appropriate departments.
- Monitoring and actioning Path Lab links and Health Authority links.
- Allocating abnormal bloods to GPs
- Ensuring that new patients are registered either temporarily or permanently and deducting patients who have transferred out.
- Following the Movement of Medical Records protocol.
- Managing discharge information
- Reviewing emails from the Practice.net account and action accordingly
- Ensuring the efficient running of the practice computer system, carrying out searches, audits and recalls as required by the doctors, nurses and manager.
- Developing an in depth knowledge of SystmOne in order to advise and trouble shoot on the system.
- Investigating and resolving problems in the day to day use of computers, printers and other IT related equipment.
- Ensuring the effective running of the Practice’s IT network and email system including the management of user profiles.
- Reporting faults to software supplier or ICB IT and track progress.
Where you'll work
15 QUARRY LANE
NORTH ANSTON
SHEFFIELD
S25 4DB
Training
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
Training provider
RNN GROUP
Training course
Business administrator (level 3)
Understanding apprenticeship levels (opens in new tab)
What you'll learn
Course contents
- Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
- Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
- Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
- Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
- Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
- Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
- Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
- Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Training schedule
The apprentice with be mentored and supervised by the Operations Manager who will oversee training the Apprentice in all aspects or the role.
The successful candidate will continue their studies with apprenticeship specialists RNN Group both on line and face to face giving you the training and support you need to become an all-rounded and successful administrator.
More training information
Opportunities to shadow and work with other members of the wider administrative team to gain a holistic view of the admin. operation
Requirements
Essential qualifications
GCSE in:
Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.
Skills
- Communication skills
- IT skills
- Attention to detail
- Organisation skills
- Customer care skills
- Administrative skills
- Analytical skills
- Logical
- Team working
- Initiative
- Non judgemental
- Patience
- Professional
Other requirements
This is a successful business with a fantastic reputation that works to a tight schedule. They are looking for someone who can get there in a morning punctually (think about the location of the business and transport links), listen/learn and use their own initiative to quickly become a valued and productive member of the team.
About this employer
Dinnington Group Practice is a large busy training practice with the main surgeries at Dinnington and Anston and a smaller branch surgery at Woodsetts.
We provide health care for around 21,000 patients and are part of the Rother Valley South Primary Care Network We pride ourselves on our friendliness and teamworking. We have a very supportive working environment and are always looking for ways to improve.
http://www.dinningtongrouppractice.co.uk (opens in new tab)
Company benefits
- NHS pension scheme
- Sick pay
- Employee assistance programme
After this apprenticeship
Your earnings can increase over time with an apprenticeship. Find out about potential future pay (opens in new tab).
Ideally to become a permanent member of the Admin & Clerical team that supports the day to day administrative / IT operation of a busy general practice.
Ask a question
The contact for this apprenticeship is:
RNN GROUP
Lorraine
lorraine.savage@rnngroup.ac.uk
07713 319356
The reference code for this apprenticeship is VAC2000045268.
Apply now
Closes in 15 days (Saturday 15 August 2026 at 11:59pm)