Administration Apprentice
Barnsley College
Barnsley (S70 2AX)
Closes in 14 days (Thursday 30 April 2026 at 11:59pm)
Posted on 16 April 2026
Contents
Summary
The Apprentice will work within the MIS & Systems department. The successful applicant will be expected to get involved in a variety of the work in the department and will be supported in their role.
- Wage
-
£15,600 for your first year, then could increase depending on your age
National Minimum Wage rate for apprentices
- Training course
- Business administrator (level 3)
- Hours
-
Monday to Friday 8.30am-5.00pm.
37 hours 30 minutes a week
- Start date
-
Thursday 28 May 2026
- Duration
-
1 year 6 months
- Positions available
-
1
Work
Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.
What you'll do at work
Main Duties
- Using the college Management Information System to enquire on student details.
- Deal with day-to-day enquires from customers with regards to exams.
- To provide a clerical and administrative support service to, Exams and MIS with particular emphasis on accurate inputting of data, filing, post, ordering stationery and liaison with internal contacts.
- Assist with maintaining actuate records from enrolment through to examination results.
- Assist with the smooth running of internal and external examinations.
- To provide any other administrative duties as required by the Exams and MIS team.
Standard Duties in all College Job Descriptions
- Engage in the implementation of College Quality systems.
- Show a commitment to diversity, equal opportunities and anti-discriminatory practices.
- Ensure that all information is secured, used and maintained in line with internal and external standards including ensuring that confidential information is processed in line with the Data Protection Act and College policies.
- Show a commitment to ensuring that children and young people learn in a safe environment.
- Participate in relevant and appropriate training and development as required.
- These duties may be amended from time to time by the line manager in consultation with the post holder.
Where you'll work
Church Street
Barnsley
S70 2AX
Training
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
Training provider
BARNSLEY COLLEGE
Training course
Business administrator (level 3)
Understanding apprenticeship levels (opens in new tab)
What you'll learn
Course contents
- Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
- Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
- Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
- Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
- Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
- Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
- Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
- Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Training schedule
Delivery to be completed on-site and off-the-job training either at Barnsley College or your place of work. Student to complete a Business Administrator Level 3 Apprenticeship.
Requirements
Essential qualifications
GCSE in:
- English (grade 4)
- Maths (grade 4)
Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.
Skills
- Communication skills
- IT skills
- Attention to detail
- Organisation skills
- Customer care skills
- Administrative skills
- Team working
- Initiative
Other requirements
Experience in a clerical/administrative role is preferred.
About this employer
Barnsley College is a major further and higher education provider that supports learners, employers, and the wider community by delivering a broad range of vocational, academic, technical, and professional qualifications, apprenticeships, and bespoke training programmes.
After this apprenticeship
Possible progression opportunities.
Ask a question
The contact for this apprenticeship is:
BARNSLEY COLLEGE
Amanda ogley
apprenticeships@barnsley.ac.uk
01226216166
The reference code for this apprenticeship is VAC2000026811.
Apply now
Closes in 14 days (Thursday 30 April 2026 at 11:59pm)