Office Administration Apprentice

EUROSAFE SOLUTIONS LIMITED

Sheffield (S13 9NR)

Closes on Sunday 31 May 2026

Posted on 7 April 2026

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Summary

We are looking to hire an Office Administrator to assist primarily the HR & HSQE functions of the Company.

The role will consist of maintaining internal databases, producing documentation, following company procedures and other general administration duties as required across a varied workflow.

Wage

£15,600 to £24,784.50, depending on your age

National Minimum Wage

Check minimum wage rates (opens in new tab)

Training course
Business administrator (level 3)
Hours
Monday - Thursday 8am - 4.30pm, Friday 8am - 2pm (30min Lunch).

37 hours 30 minutes a week

Start date

Tuesday 1 September 2026

Duration

1 year 6 months

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

HR & Recruitment Responsibilities

  • Maintain employee records and internal systems
  • Administer holidays, sickness, and private healthcare
  • Apply for company credit cards
  • Take meeting minutes as required
  • Provide Mental Health First Aid (MHFA) support
  • Ensure compliance with company policies
  • Book medical/HAVS assessments and liaise with H&S Manager
  • Vet and format CVs for hiring managers
  • Arrange interviews and liaise with candidates
  • Create and post job adverts
  • Provide admin support (e.g. expenses, travel bookings)
  • Maintain training records and complete required training

Vetting Responsibilities

  • Process DBS (Basic & Enhanced), BPSS, and SC clearances
  • Maintain vetting tracking systems
  • Complete pre-employment vetting documentation
  • Support completion of PQQs

Training Responsibilities

  • Book and coordinate training courses
  • Monitor expiries and arrange recertification
  • Record training costs in ERP system
  • Store certificates and update internal systems
  • Maintain training matrix and Human Focus system
  • Chase outstanding certifications

HSQE Administrative Responsibilities

  • Support external audits (ISO, BSIF, RISQS) and internal audits
  • Maintain certification portals (Constructionline, CHAS, SafeContractor)
  • Create and manage company processes and document control
  • Update HSQE, PQQ, and certification portals
  • Support administration of site audits, policies, and compliance records
  • Assist with accident/incident reporting and COSHH management
  • Collate DSE questionnaires and track actions
  • Support HSQE meetings and annual management reviews
  • Maintain supplier and subcontractor assessments
  • Assist with HSQE communications and reporting (IMS)
  • Maintain facilities compliance records 

Where you'll work

Unit 51b Orgreave Drive
Sheffield
S13 9NR

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

Training provider

T3 TRAINING & DEVELOPMENT LTD

Training course

Business administrator (level 3)

Understanding apprenticeship levels (opens in new tab)

What you'll learn

Course contents
  • Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
  • Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
  • Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
  • Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
  • Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
  • Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
  • Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
  • Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Training schedule

This training schedule has not been finalised. Check with this employer if you’ll need to travel to a college or training location for this apprenticeship.

Requirements

Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.

Skills

  • Communication skills
  • IT skills
  • Attention to detail
  • Organisation skills
  • Problem solving skills
  • Administrative skills
  • Team working
  • Non judgemental
  • Patience

About this employer

Formed at the start of the new millennium Eurosafe Solutions was created to offer fall protection systems to both existing and emerging market places in the UK and Northern Europe. We are Europe’s leading specialists in the provision of fall protection and access solutions. With offices in the UK, the Netherlands, Germany and Belgium and having the technical knowledge, product licences, resources and financial stability to carry out large complex projects

http://www.eurosafeuk.com (opens in new tab)

Company benefits

  • Annual Reviews
  • 28 days annual leave including bank holidays
  • Additional holiday added per year of work (max 36 days)
  • Private Medical healthcare - inc Dental, Optical, Physio and Mental Health cover
  • Company events 

After this apprenticeship

HR or H&S development.

Ask a question

The contact for this apprenticeship is:

EUROSAFE SOLUTIONS LIMITED

Ben Mallett

bmallett@eurosafeuk.com

The reference code for this apprenticeship is VAC2000025232.

Apply now

Closes on Sunday 31 May 2026