Admin Assistant Apprentice

VOSH LIMITED

London (DA16 3HE)

Closes on Friday 23 January 2026

Posted on 1 December 2025

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Summary

We're looking for an energetic, organised, and detail-loving Admin Assistant to join our small but mighty team. You'll be the backbone of our day-to-day operations, ensuring every event runs like clockwork and every customer receives a top-notch experience.

• Wage:

  £11,778 to £19,047.60, depending on your age

  National Minimum Wage

  Check minimum wage rates (opens in new tab)

  £8.00 an hour

• Training course: Business administrator (level 3)
• Hours: Monday - Friday (week 1) Tuesday - Saturday (week 2) Saturday would be a work from home day and once trained up, more work from home days will be available!

  30 hours a week

• Start date:

  Monday 26 January 2026

• Duration:

  1 year 6 months

• Positions available:

  2

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

As an Admin Assistant at VOSH, you’ll be the organisational heartbeat of our lively events team. Your main mission is to keep our operations running smoothly - whether that’s managing bookings, coordinating schedules, or handling customer enquiries with a friendly touch. You’ll juggle a variety of admin tasks, support our event planners, and make sure every detail is spot on, from the first enquiry to the final thank you email.

You’ll thrive in a fast-paced, creative environment where no two days are the same. If you love staying organised, enjoy helping others, and have a knack for problem-solving (with a sprinkle of fun), you’ll fit right in at VOSH.

Key Responsibilities:

• Manage event bookings and maintain accurate records using Setmore and Excel
• Liaise with customers, suppliers, and venues to coordinate event details
• Prepare materials and logistics for workshops (think: art supplies, chocolate, and more!)
• Respond to enquiries via email, phone, live chat, and social media
• Support the events team with scheduling, invoicing, and general admin tasks
• Help monitor and update team calendars and staff schedules
• Maintain a positive, fun attitude - even when things get busy!

Where you'll work

18 B Upper Wickham Lane
London
DA16 3HE

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

Training provider

LONDON SOUTH EAST COLLEGES

Training course

Business administrator (level 3)

Understanding apprenticeship levels (opens in new tab)

What you'll learn

Course contents

• Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
• Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
• Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
• Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
• Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
• Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
• Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
• Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Training schedule

Training Provider: LONDON SOUTH EAST COLLEGES.

On programme Training:

• Level 3 Business Administrator Apprenticeship Standard
• Level 2 Functional Skills in maths and English
• Institute of Apprenticeship Certificate
• Business Admin (instituteforapprenticeships.org)

Learning will include:

Business fundamentals:

• Stakeholder management
• Planning and organising
• Project & financial management
• Managing change

Process and documentation:

End-Point Assessment (EPA):

• Knowledge test
• Portfolio-based interview
• Project presentation

Requirements

Desirable qualifications

GCSE in:

Maths & English (grade Grades 4-9 (A*- C))

Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.

Skills

• Communication skills
• IT skills
• Attention to detail
• Organisation skills
• Customer care skills
• Problem solving skills
• Presentation skills
• Administrative skills
• Number skills
• Analytical skills
• Logical
• Team working
• Creative
• Initiative
• Non judgemental
• Patience
• Physical fitness

Other requirements

This would a 2-week rolling rota, Tuesday to Saturday, then Monday to Friday. The office is accessible from multiple bus routes and Welling train station. We are a dog friendly office, being a dog lover isn't essential, but they are part of the team!

About this employer

VOSH: Where Work Feels Like a Party

 

At VOSH, we’re not your average events company—we’re the creative force behind unforgettable hen parties, stag dos, team building workshops, and legendary Christmas events across the UK. As a tight-knit team of passionate professionals, we thrive on bringing people together and turning ordinary days into extraordinary memories.

Joining VOSH means stepping into a fast-paced, collaborative environment where every day offers something new. We organise over 4,000 events a year, all managed in-house by our small but mighty crew. From sourcing quirky art supplies to designing innovative chocolate-making workshops, we do it all with a smile (and sometimes a bit of glitter).

We believe in flexibility, creativity, and a dash of fun in everything we do. Our team enjoys the freedom to experiment, the responsibility to deliver, and the satisfaction of seeing happy faces at every event. If you value teamwork, love a challenge, and want to be part of a business that makes people’s special moments even better, VOSH is the place for you.

 

What We Offer:

A supportive, friendly team culture
Opportunities to develop your event planning and creative skills
The chance to work on a wide variety of exciting events
Flexible working arrangements (and plenty of chocolate)
At VOSH, we’re more than colleagues—we’re party starters, memory makers, and a little bit of a family. Come join us and help us keep the good times rolling!

 

http://www.voshltd.co.uk (opens in new tab)

Disability Confident

A fair proportion of interviews for this apprenticeship will be offered to applicants with a disability or long-term health condition. This includes non-visible disabilities and conditions.

You can choose to be considered for an interview under the Disability Confident scheme. You’ll need to meet the essential requirements to be considered for an interview.

After this apprenticeship

Moving onto a full-time events coordinator role.

Ask a question

The contact for this apprenticeship is:

LONDON SOUTH EAST COLLEGES

The reference code for this apprenticeship is VAC2000003206.

Apply now

Closes on Friday 23 January 2026

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