Data Administration Apprentice
CT Skills
209 Sheffield Road, Killamarsh, Sheffield, S21 1DX (S21 1DX)
Closes in 30 days (Friday 26 December 2025)
Posted on 25 November 2025
Contents
Summary
Killamarsh Medical Practice are looking to hire a local candidate and are dedicated to support their employees to thrive and develop. They have a friendly and welcoming team that support each other to be the best team they can be at all times!
- Wage
-
£15,704 for your first year, then could increase depending on your age
National Minimum Wage rate for apprentices
- Training course
- Business administrator (level 3)
- Hours
-
Monday to Friday shifts between 8am and 6.30pm.
40 hours a week
- Start date
-
Monday 5 January 2026
- Duration
-
1 year 6 months
- Positions available
-
1
Work
Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.
What you'll do at work
- Processing all incoming correspondence.
- Adding information to patient medical records.
- Managing new patients and leaving patient processes.
- Monitoring data admin email inbox.
- Completing reports for outside agencies.
- Completing claims for funding.
- Minute taking when required.
- Maintaining recall systems for patient monitoring and screening.
- Occasionally, supporting reception team during periods of staff shortages due to sickness.
- A minimum of 6 hours per week is spent on apprenticeship work and training.
Where you'll work
209 Sheffield Road, Killamarsh, Sheffield, S21 1DX
S21 1DX
Training
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
Training provider
CT SKILLS LIMITED
Training course
Business administrator (level 3)
Understanding apprenticeship levels (opens in new tab)
What you'll learn
Course contents
- Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
- Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
- Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
- Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
- Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
- Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
- Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
- Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Training schedule
You'll attend monthly 1-2-1 meetings (online via teams every month - NO classroom OR college!) with your tutor and learn about the modules. You will be given a minimum of 3 hours per week to complete any apprenticeship work (assignments, research, and projects) and will receive at least another 3 hours of training from your employer. All apprenticeship work and training is completed in the workplace, during working hours.
Requirements
Desirable qualifications
GCSE or equivalent in:
Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.
Skills
- Administrative skills
- Analytical skills
- Attention to detail
- Communication skills
- Customer care skills
- Initiative
- IT skills
- Non judgemental
- Organisation skills
- Patience
- Problem solving skills
- Team working
About this employer
Killamarsh Medical Practice serves approx. 8500 patients in Northeast Derbyshire. They pride themselves on providing a high-quality service covering a full range of primary care - they are well-regarded locally and delighted to be rated CQC Good. They have a strong focus on learning together, with an established meeting structure across all areas of work. They play a full part in the Northeast Derbyshire PCN, as one of 4 practices who work well together.
After this apprenticeship
As with any apprenticeship opportunity – if you prove yourself to be a valuable member of the team, there is a strong chance of a permanent post within the business.
Ask a question
The contact for this apprenticeship is:
CT SKILLS LIMITED
The reference code for this apprenticeship is VAC2000002213.
Apply now
Closes in 30 days (Friday 26 December 2025)
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