Business and Finance Administrator Apprenticeship KI MARTIAL ARTS LTD

We have a great opportunity for a proactive administrator to aid the smooth and efficient running of the company. You will work as part of a team to process documents, maintain databases and liaise with customers. You should be adaptive, proactive, supportive and detail oriented, able to thrive in a busy office environment and work under pressure.

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Closing date: 20 Jul 2024

Apprenticeship summary

  • Annual wage


    Additional pay benefits: • Potential to earn more, based on performance beyond targets • Monthly Turnover Bonus • Annual Profit Bonus • Quarterly Attendance Bonus

  • Working week

    Monday to Thursday, 8.00am - 4.30pm (includes 30 minute unpaid lunch break) & Friday 8.00am - 1.00pm (no lunch break).

    Total hours per week: 37

  • Expected duration

    18 Months

  • Possible start date

    22 Jul 2024

  • Date posted

    25 Jun 2024

  • Apprenticeship level

    Level 3 (A level)

  • Reference number


  • Positions

    1 available

What you will do in your working day

A versatile and capable Business and Finance Administrator is required to assist the smooth and efficient running of our company. You will work as part of a team to process documents, maintain databases and liaise with customers. Your ability to multitask will mean you can meticulously manage travel and events arrangements, business supplies and enter and reconcile accounting data.

In order to succeed in this role you will need excellent communication skills, sound financial concepts, excellent time management skills and a high level of integrity and professionalism. You need to be committed to facilitating a smooth and efficient office operation by careful planning, anticipating needs, whilst providing responses and reliable assistance. You should be adaptive, proactive, supportive and detail oriented. You need to thrive in a busy office environment and be able to work under pressure. A genuine desire to meet the needs of others together with a “can-do” attitude would be advantageous.

The main duties of the post will include, though not be limited to:

  • Acting as a personal assistant to the directors as and when necessary
  • Assisting with purchase orders, custom orders and updating and preparing price lists for printing
  • Maintaining and producing relevant and up to date paperwork for trade stands, orders, supplies, international deliveries and accounts
  • Managing, maintaining, updating, reviewing and keeping current all company websites and database systems
  • Taking and processing customer orders, answering incoming calls, texts and emails and assisting with incoming and outgoing mail
  • Dealing with customer enquiries, including catalogue and price list requests
  • Organising travel and accommodation for trade stands and business trips and attending trade stands as necessary

The training you will be getting

  • Full Business Administrator Standard – Level 3 qualification
  • On-the-job training to support role development
  • Off-the-job training (plus College attendance) to support qualification requirements
  • Employer to offer dedicated training time to support off-the-job training requirements
  • Functional Skills support - (maths/English) - if required

What to expect at the end of your apprenticeship

  • Upon successful completion of the apprenticeship, you will become a valued member of the team with opportunities to progress within the business.

Requirements and prospects

Desired skills and personal qualities

Communication skills, IT skills, Attention to detail, Organisation skills, Customer care skills, Problem solving skills, Presentation skills, Administrative skills, Number skills, Analytical skills, Logical, Team working, Initiative, Non judgemental, Patience


GCSE or equivalent English (Grade A*/9 - C/4) Desired
GCSE or equivalent Maths (Grade A*/9 - C/4) Desired

Things to consider

Additional benefits to working at Ki Martial Arts Ltd: • Free onsite parking for bikes • Employee discount • Casual dress • Company events • Friendly and supportive team and management

About the employer

Ki Martial Arts Ltd is a small, independent family-owned business, established in 1989. The company has been in their current location since 2006 and have regularly supported apprenticeship recruitment and development as the business has grown. The company supplies martial arts clothing and equipment to martial arts schools and associations, shops and gyms; and hires out electronic scoring systems for tournaments, all from our warehouse and offices based in central Plymouth. There is also a sister company, based in France, which was set up in 2002 to continue to supply the European market post-Brexit.







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Training provider


Adjustments for experience

You could reduce your training time, or finish your apprenticeship faster, if you have relevant prior learning or experience. This could be relevant:

  • training
  • qualifications, like an NVQ in a relevant field
  • industry or sector experience


Maria Gammon

01752 348980

Apprenticeship standard

Business administrator

Level 3 (A level)

Demonstrating experience

If your application is successful, you will have a chance to discuss your relevant prior learning or experience with your training provider and employer. You will all need to agree any adjustments to your training plan.

You should be prepared to show your competence, and evidence of relevant qualifications

Before you apply

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