Business Admin Apprentice Bank View School

We are seeking a new member of staff to join our school's administration team. The Apprentice will provide a high quality, professional service on the school reception, and within the school administration team, complete reception duties efficiently and provide a professional and positive welcome to all visitors, students and staff.

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Closing date: 21 Jun 2024

Apprenticeship summary

  • Annual wage

    £11,648.00 to £20,820.80

    Wages explained

    Apprentices are paid for their normal working hours and training that's part of their apprenticeship (usually one day per week).

    Minimum Wage Rates
  • Working week

    Monday - Friday, 8.30am - 4.30pm. ( This role is not term time only )

    Total hours per week: 35.0

  • Expected duration

    18 Months

  • Possible start date

    01 Sep 2024

  • Date posted

    05 Jun 2024

  • Apprenticeship level

    Level 3 (A level)

  • Reference number


  • Positions

    1 available

What you will do in your working day

  • Deal effectively with visitors and parents both on telephone and face to face
  • Issue visitor lanyards and ensure all persons signed in/out, in accordance with safeguarding protocols
  • Take receipt of and accurately record deliveries, ensuring deliveries and returns are stored safely and securely and are signed for by the relevant recipient
  • Deal with enquiries, by email, telephone and in person, and to ensure accurate information is passed to the relevant parties in a speedy manner, maintaining confidentiality at all times
  • Maintain a neat and tidy reception area, ensuring school publications and other relevant information readily available for visitors
  • Be responsible for incoming and out-going post
  • Update pupil and staff registers and provide daily/weekly attendance statistics, to include follow up with parents regarding absence in line with school policy and procedure
  • Be responsible for the distribution and collation of pupil information sheets, including inputting into system and ensuring this is kept up to date
  • Check all pupil attendance including AEP and input data onto system
  • Contact parents re absence in the event of a HLTA unable to make calls
  • Assist with organising meeting rooms (booking space, arranging furniture etc.)
  • Responsible for the generation and maintenance of school meal register and all aspects of school meals, including handling dinner money
  • Update and distribute pick up and drop off list at home time
  • Maintain/update manual/computerised record/management information systems and completion of routine returns/production of basic statistical data
  • Responsible for maintaining levels of school stationery - ordering supplies and equipment/maintaining stock
  • Undertaking routine correspondence
  • Raise orders/processing invoices
  • Provision of occasional expenditure records
  • Undertake routine financial administration.
  • To work within school policies and procedures
  • To contribute to the provision of an effective environment for learning
  • To support the promotion of positive relationships with parents and outside agencies

The training you will be getting

  • You will study a Level 3 in Business Administration, and all training will occur in the workplace
  • You will meet with your tutor virtually every 4 to 6 weeks, and you will be expected to record off-the-job training weekly

What to expect at the end of your apprenticeship

The administration role may be a gateway to further career opportunities depending on the position of the school at that time; such as a permanent role or more senior position.

Requirements and prospects

Desired skills and personal qualities

Communication skills, IT skills, Attention to detail, Organisation skills, Administrative skills, Logical, Team working, Initiative


GCSE or equivalent English & Maths (Grade C/4/ Functional SkillsLevel 2) Essential

Things to consider


About the employer

As a school our vision for the future is to continue to develop our provision and skill set to meet the ever increasing complexity of pupils needs. We seek to look forward and outwards in order to ensure our practice is innovative and dynamic, sharing our expertise to support others outside our own school community. We will continue to lead the way in developing employment opportunities for young people with SEN.


Bank View School


Ganworth Road


L24 2RZ

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Training provider


Adjustments for experience

You could reduce your training time, or finish your apprenticeship faster, if you have relevant prior learning or experience. This could be relevant:

  • training
  • qualifications, like an NVQ in a relevant field
  • industry or sector experience


Jenny Lindley


Apprenticeship standard

Business administrator

Level 3 (A level)

Demonstrating experience

If your application is successful, you will have a chance to discuss your relevant prior learning or experience with your training provider and employer. You will all need to agree any adjustments to your training plan.

You should be prepared to show your competence, and evidence of relevant qualifications

Before you apply

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