Oasis Academy Coulsdon - Data Entry/Administration Assistant Apprenticeship OASIS COMMUNITY LEARNING

Oasis Academy Coulsdon are looking for a Business Administrator Apprentice to contribute to the team by providing administrative, data entry support.

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Closing date: 28 Jun 2024

Apprenticeship summary

  • Annual wage


    £6.40 an hour (based on 35 hours per week a year, the annual wage you will receive will actually be £8,512)

    Wages explained

    Apprentices are paid for their normal working hours and training that's part of their apprenticeship (usually one day per week).

    Minimum Wage Rates

  • Working week

    Monday - Friday, 8.00am to 4.00pm.

    Total hours per week: 35.0

  • Expected duration

    16 Months

  • Possible start date

    01 Jul 2024

  • Date posted

    04 Jun 2024

  • Apprenticeship level

    Level 3 (A level)

  • Reference number


  • Positions

    1 available

What you will do in your working day

General Administration:

  • To respond to a range of routine and basic written, telephone and ‘face to face’ enquiries, including referrals from the Academy’s reception service, from a variety of sources (internal/external) either directly or by referral
  • On an ad hoc basis, to compose, type and distribute routine and basic correspondence. In addition, to prepare more specialist/technical draft documents for approval as directed.
  • To undertake general office duties to include: opening and sorting of post; filing; photocopying and collation of documents; maintaining office diary; monitoring/ordering of stationery as required; cash handling, collection and reconciliation; maintaining a petty cash float as required.
  • As appropriate, dependent on workload and the organisation of the support team, to provide guidance and support to colleagues on processes and procedures to complete administrative and clerical tasks. To allocate and prioritise work for colleagues.
  • Assist with maintaining and updating SIMS database and Parent Pay.
  • So far as reasonably practicable, to promote safe working practices by employees and visitors in premises/work areas in which the postholder is located, to maintain a safe working environment.
  • To work in compliance with Academy policies and legislative requirements, as relevant to the post.

Attendance Data Roles:

  • Welcome and sign in Students, respond to enquiries as directed
  • To communicate with parents.
  • Operate absence telephone and answer messages
  • Input pupil data onto computer system
  • To assist with clerical duties to support the smooth administration and functioning of the school
  • To ensure confidentiality at all times when dealing with issues re Staff, Students or Parents.
  • General clerical duties as required
  • Franking outgoing post and sorting incoming mail
  • Admin for Parents Evenings
  • Show my Homework admin duties
  • Support Input for Admissions (SIMs)
  • Create Interim Report Templates each half term, and full reports per term.
  • Spot check Teacher Comments/Mark/Targets
  • Data Entry for Exams Officer
  • Creating New Marksheets for all classes for September.
  • Other reasonable tasks from time to time as directed by the Line Manager.

The training you will be getting

  • Level 3 Business Administrator Apprenticeship standard qualification 
  • Functional Skills in maths, if required.
  • Training schedule has yet to be agreed. Details will be made available at a later date.

What to expect at the end of your apprenticeship

  • Possible progression into full-time employment for the right applicant

Requirements and prospects

Desired skills and personal qualities

Communication skills, IT skills, Attention to detail, Organisation skills, Customer care skills, Problem solving skills, Presentation skills, Administrative skills, Logical, Team working, Creative, Initiative


GCSE or equivalent English (Grade A*-C/9-4 or Level 2 equivalent) Essential
GCSE or equivalent Maths (Grade A*-C/9-4 or Level 2 equivalent) Desired

Things to consider

LMP Education and Sporting Education are committed to anti-discrimination and equal opportunities for all. We are equally committed to Safer Recruitment Policies, Safeguarding, the Prevent Duty and promoting the welfare of children, young people and adults. To achieve our commitment, we will ensure continuous development and improvement of robust safeguarding processes and procedures that promote a culture of safeguarding amongst our staff and volunteers.

About the employer

Oasis Academy Coulsdon exists to provide a rich and balanced educational environment which caters for the whole person - academically, vocationally, socially, morally, spiritually, physically, emotionally and environmentally. Our task is to serve our students as well as to provide a learning hub for the entire community. In this way we will raise aspirations, unlock potential and work to achieve excellence through encouraging a ‘can do’ culture which nurtures confident and competent people. Our ethos is an expression of our character - it is a statement of who we are and therefore the lens through which we assess all we do. The work of Oasis Community Learning is motivated and inspired by the life, message and example of Christ, which shapes and guides every aspect of each of our Academies. This is foundational to our belief that all people are created and loved by God and to our commitment to model inclusion and compassion throughout all the aspects of the life and culture of the Academy community. It is vital, therefore, that our staff, own our Christ-centred ethos and the values, which flow from it.




Homefield Road



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Training provider


Adjustments for experience

You could reduce your training time, or finish your apprenticeship faster, if you have relevant prior learning or experience. This could be relevant:

  • training
  • qualifications, like an NVQ in a relevant field
  • industry or sector experience





Apprenticeship standard

Business administrator

Level 3 (A level)

Demonstrating experience

If your application is successful, you will have a chance to discuss your relevant prior learning or experience with your training provider and employer. You will all need to agree any adjustments to your training plan.

You should be prepared to show your competence, and evidence of relevant qualifications

Before you apply

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