Business Admin (PA to Principal) Apprentice

BEECH HOUSE SCHOOL LTD

ROCHDALE, OL11 4JQ

Closes on Friday 23 August

Posted on 28 May 2024


Summary

To provide an efficient and confidential secretarial service to the Principal. To provide a range of services to the Principal which means that work will be generated throughout the day. Due to the routine of the school, the workload may not be evenly spread throughout the year.

Annual wage
£13,468 a year

Minimum wage rates (opens in new tab)

The pay may be negotiated and may rise after a probation period has been successfully completed.

Training course
Business administrator (level 3)
Hours
Monday to Friday, 8.30am - 4.00pm.

35 hours a week

Possible start date

Monday 2 September

Duration

1 Year 6 Months

Positions available

1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

  • Business Administrator Level 3 Apprenticeship Standard qualification
  • College attendance is required one day a month for training

Where you’ll work

184 MANCHESTER ROAD

ROCHDALE

OL11 4JQ

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

BURY COLLEGE

Your training course

Business administrator (level 3)

Equal to A level

Course contents
  • Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
  • Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
  • Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
  • Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
  • Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
  • Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
  • Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
  • Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
  • Your training plan

    This training plan has not been finalised. Check with this employer if you’ll need to travel to a college or training location for this apprenticeship.

    Requirements

    Essential qualifications

    GCSE or equivalent in:

    • English (grade C/4 or above)
    • Maths (grade C/4 or above)

    Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

    Skills

    • Communication skills
    • IT skills
    • Attention to detail
    • Organisation skills
    • Customer care skills
    • Problem solving skills
    • Presentation skills
    • Administrative skills
    • Number skills
    • Analytical skills
    • Logical
    • Team working
    • Creative
    • Initiative
    • Non judgemental
    • Patience

    Other requirements

    Promotion of School Values • Contribute to whole School events as and when required. • Support and contribute to the School’s commitment to safeguarding all students. • Be aware of the School’s duty of care in relation to staff, students and visitors and to comply with all health and safety policies at all times. • Be aware of and comply with the codes of conduct, regulations and • policies of the School and its commitment to equal opportunities. Flexibility • In order to deliver the service effectively, a degree of flexibility is needed and the post holder may be required to perform work not specifically referred to above. Such duties, however, will fall within the scope of the post, at the appropriate grade. • This job description is current but in consultation with the post holder, it may be changed by the Principal to reflect or anticipate changes in the post commensurate with the grade or job title. o Benefits o Pension scheme o Free Parking

    About this company

    Beech House School is an independent co-educational day school for boys and girls aged 2 to 16 years. Beech House School has been based at the Manchester Road site since 1850. It comprises a Lower Preparatory Department for children aged 2 to 7 now based at the Broadfield Road site. The Upper Preparatory Department for children aged 8 to 11 years and a Senior Department.

    https://beechhouseschool.net (opens in new tab)

    After this apprenticeship

    • On completion of the apprenticeship you may be offered a full time position.

    Ask a question

    The contact for this apprenticeship is:

    BURY COLLEGE

    The reference code for this apprenticeship is VAC1000253811.

    Apply now

    Closes on Friday 23 August

    When you apply, you’ll be asked to sign in with a GOV.UK One Login. You can create one at the same time as applying for this apprenticeship.

    After signing in, you’ll apply for this apprenticeship on the company's website.