Administration Apprentice Bright Star Nursery

Gainford Care Homes are recruiting full time apprentice administrators to work within our established nurseries in Chester le Street and Birtley with a view to permanent employment as Nursery Administrator.

Sign in to apply

Closing date: 30 Aug 2024

Apprenticeship summary

  • Annual wage


    Wages explained

    Apprentices are paid for their normal working hours and training that's part of their apprenticeship (usually one day per week).

    Minimum Wage Rates

  • Working week

    Monday - Friday, 9.00am - 5.00pm

    Total hours per week: 40

  • Expected duration

    18 Months

  • Possible start date

    02 Sep 2024

  • Date posted

    28 May 2024

  • Apprenticeship level

    Level 3 (A level)

  • Reference number


  • Positions

    1 available

What you will do in your working day

  • The reception of visitors into the nursery and assistance thereafter
  • Processing of all incoming telephone calls, all correspondence, receipt and despatch of all incoming/outgoing mail
  • Distribute all post received as agree by the Manager
  • Typing and secretarial support as required by the Manager & Head Office
  • The general organisation and day to day operation of the administration office as directed by The Nursery Manager including purchase ordering, scanning and filing etc
  • Ensuring all necessary documentation is completed, uploaded onto company systems and sent to Head Office where necessary
  • Personnel issues such as collection and summary of weekly hours using in house clocking in system and the duty rota
  • Personnel files to be kept up to date, ensuring all relevant documents are received prior to starting which should include (but is not limited to) application form, interview format form, DBS check, 2 written references (which have been verified), right to work checklist or right to work status sharecode for overseas workers
  • All other documents must be received as per the new starter checklist. With the exception of supervisions and appraisals all documents should be scanned onto each individuals nursery genie record
  • Complete all scheduled tasks as per company guide · Follow cash handling procedures as per company guide
  • Complete purchase orders for all departments ensuring quantities are relevant to the item requested prior to ordering. Food orders must not be placed unless authorised by The Manager following receipt of a stock sheet
  • Maintain an accurate record of all archiving
  • Other duties associated with the administration and accounting procedures as directed by Head Office and Nursery Manager
  • The job role is entirely clerical. If there are any nursery management issues please speak to the Nursery Manager/ person in charge
  • Please also refer to the Company’s policies on complaints, abuse and whistleblowing 

The training you will be getting

  • Business Administrator Level 3 Apprenticeship Standard
  • All training to take place at the employers workplace

What to expect at the end of your apprenticeship

  • This could lead to a full time position as an Admin Assistant for the right candidate

Requirements and prospects

Desired skills and personal qualities

Communication skills, IT skills, Attention to detail, Organisation skills, Customer care skills, Administrative skills, Logical, Team working, Creative, Initiative, Non judgemental, Patience


GCSE or equivalent English (Grade 9-4 or A*-C) Essential
GCSE or equivalent Maths (Grade 9-4 or A*-C) Essential

About the employer

Our nursery have a capacity of between 100 – 150 children, therefore the reception area is particularly busy at certain times of the day.


Bright Star Nursery


Bright Star Nursery

Picktree Lane

Chester Le Street


You must have JavaScript enabled to view a map of the location


Training provider


Adjustments for experience

You could reduce your training time, or finish your apprenticeship faster, if you have relevant prior learning or experience. This could be relevant:

  • training
  • qualifications, like an NVQ in a relevant field
  • industry or sector experience

Apprenticeship standard

Business administrator

Level 3 (A level)

Demonstrating experience

If your application is successful, you will have a chance to discuss your relevant prior learning or experience with your training provider and employer. You will all need to agree any adjustments to your training plan.

You should be prepared to show your competence, and evidence of relevant qualifications

Before you apply

Before you apply for an apprenticeship you must first create an account. If you already have an account you'll need to sign in.