Business Administrator Apprenticeship PERRY HALL MULTI ACADEMY TRUST LTD

This is a fantastic opportunity to work for a Multi-academy trust within a school setting as an administrator. You will have various responsibilities and tasks within the role, including office administration, document and data handling, and more. You will complete a Level 3 business administrator apprenticeship.

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Closing date: 16 Jun 2024

Apprenticeship summary

  • Annual wage


    Wages explained

    Apprentices are paid for their normal working hours and training that's part of their apprenticeship (usually one day per week).

    Minimum Wage Rates

  • Working week

    Monday to Friday. Hours to be confirmed upon successful appointment or interview.

    Total hours per week: 37.0

  • Expected duration

    18 Months

  • Possible start date

    17 Jun 2024

  • Date posted

    21 May 2024

  • Apprenticeship level

    Level 3 (A level)

  • Reference number


  • Positions

    1 available

What you will do in your working day

  • Support with the day-to-day operation of the office acting as first point of contact both face-to-face and over the telephone, responding to any enquiries with accurate and relevant information ensuring information is passed on to the relevant person where appropriate.
  • Provide administrative support using a variety of ICT packages and office equipment to provide timely and accurate document processing to support the Leadership Team, producing letters to key stakeholders, making appointments and managing diaries.
  • Update manual records and computerised management information systems ensuring accurate data input.
  • Store, distribute and replenish equipment and materials, which may involve checking stock deliveries and referring any queries to  line manager to ensure availability to colleagues when required.
  • Support during events by taking bookings, greeting visitors and providing hospitality and refreshments as requested.
  • Support teaching and pastoral staff with the administration of all pupils attendance matters.
  • Monitor and maintain pupil attendance, ensuring contact is made in line with academy procedures where pupils fail to attend, accurately maintaining pupil attendance databases and any follow up action is accurately recorded.
  • Act as the first point of contact between Academy and parents/carers for all issues in relation to attendance.
  • Collate daily figures for school meals and ensure relevant stakeholders are informed.
  • Ensure all administrative tasks around trips are carried out e.g. booking transport, updating Parent Pay.
  • To support in the administration of staff recruitment working within Trust procedures.
  • Ensure that safeguarding procedures for visitors to school are upheld e.g. checking for DBS, signing in etc.
  • To adhere to and comply with all Trust and individual school policies relating to safeguarding, health and safety and security, confidentiality and data protection. Report all concerns to the appropriate person (as named in the policy concerned). 

The training you will be getting

  • Business administrator level 3 apprenticeship standard.
  • Weekly off the job training.
  • Bi-weekly virtual/blended learning session with assessor coach.
  • Functional skills if required.

What to expect at the end of your apprenticeship

The opportunity to gain permanent employment and to other roles within the trust and school setting.

Requirements and prospects

Desired skills and personal qualities

Communication skills, IT skills, Attention to detail, Organisation skills, Customer care skills, Administrative skills, Number skills, Team working, Initiative, Patience


GCSE or equivalent English (Grade C or 4) Essential
GCSE or equivalent Maths (Grade C or 4) Essential

Things to consider

DBS check will be required after appointment.

About the employer

With the intention to seek more autonomy and control over the school budget and services, Perry Hall Primary School converted to an academy on the 1st of July 2013. At the same time, Perry Hall was delivering school to school support to Berrybrook Primary following a subsequent request from their local governing body, who later in April 2014 joined the trust, officially making it Perry Hall Multi-Academy Trust (PHMAT). We are a growing, primary-only multi-academy trust, currently comprising of ten schools within the areas of Wolverhampton, Staffordshire, Worcester, Dudley and Sandwell. The management of the MAT is the responsibility of the Trustees who are elected and co-opted under the terms of the Articles of Association. Detailed objectives and action plans for the forthcoming year are contained within each individual school’s improvement plan and the key priorities have been identified as achievement, leadership and quality of teaching.




Dunstall Hill Primary School

Dunstall Avenue



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Training provider


Adjustments for experience

You could reduce your training time, or finish your apprenticeship faster, if you have relevant prior learning or experience. This could be relevant:

  • training
  • qualifications, like an NVQ in a relevant field
  • industry or sector experience


Kerry Hall

01922 657000

Apprenticeship standard

Business administrator

Level 3 (A level)

Demonstrating experience

If your application is successful, you will have a chance to discuss your relevant prior learning or experience with your training provider and employer. You will all need to agree any adjustments to your training plan.

You should be prepared to show your competence, and evidence of relevant qualifications

Before you apply

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