Business Coordinator Apprentice CARLIN LIMITED

We are seeking a highly motivated Business Coordinator Apprentice to join our team at Carlin. The ideal candidate will play a pivotal role in supporting our day-to-day operations. Your primary responsibility will be to administrate and control the business operations to ensure streamlined production of goods and services.

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Closing date: 30 Jun 2024

Apprenticeship summary

  • Annual wage


  • Working week

    Monday – Friday 09.00-17.00 to include 1 hour unpaid lunch break

    Total hours per week: 35

  • Expected duration

    15 Months

  • Possible start date

    01 Jul 2024

  • Date posted

    15 May 2024

  • Apprenticeship level

    Level 3 (A level)

  • Reference number


  • Positions

    1 available

What you will do in your working day

Your working week will be varied but typical roles and responsibilities will include but not be limited to:

General Duties

  • Answer phone
  • Filing
  • Manage clerical admin
  • Stational orders
  • Stock controls
  • Maintain tracking documents

Health and Safety

  • Supporting the team by preparing paperwork.
  • Updating “myDocsafe” our inhouse customer portal
  • Onboarding new clients
  • Processing the safety team paperwork


  • Sourcing/Booking training venues
  • Preparing training venues
  • Booking courses & inputting training on awarding bodies systems
  • Ordering and Chasing certificates
  • Sending course-related info to the customer
  • Ordering equipment and materials
  • Ordering lunch and refreshments
  • Preparing for audits and standardisation meetings
  • Administrate training process

Carlin Store

  • Processing orders
  • Packing/picking items
  • Completing the administrative process (receipts/delivery notes etc)

On occasion, the role will require working off-site completing duties such as:

  • Promote company values and offer
  • Prepare whatever is needed for the offsite event (marketing, paperwork, promotional packs etc.)

As a small business, we work together to provide a good working environment (All team members are expected to):

  • General housekeeping (empty bins and keep workspace tidy)
  • Make tea and coffee

The training you will be getting

  • Level 3 Business Administrator Apprenticeship Standard
  • Level 2 Functional Skills in English and maths (if required)

Whilst this apprenticeship will be work-based there will be a requirement to attend a fortnightly session based at the college. This session will give you the required knowledge, skills, and behaviours to complete your apprenticeship and succeed at EPA.

Should maths or English Functional Skills be required, these will be delivered at Totton College. Dates and times can be arranged directly with the Functional Skills tutor shortly after enrolment.

What to expect at the end of your apprenticeship

Carlin Ltd are always looking for ways to grow and develop as a company and our teams. Future possibilities could include:

  • Office senior / manager
  • Junior Health and Safety Advisor
  • Fire risk assessor / Fire risk Specialist
  • Assistant auditor
  • Accountant/bookkeeper

Where possible and reasonable we will continue to support our apprentice in the development of their career path.

Requirements and prospects

Desired skills and personal qualities

IT skills, Microsoft (ICDL/ECDL level )


GCSE or equivalent English Language or Literature (Grade 4) Desired
GCSE or equivalent Maths (Grade 4) Desired

Things to consider

Must be able to commute daily to employer as well as to Totton College. This is an office-based role within a family business. We ALL work together sharing ideas to improve practices.

About the employer

At Carlin Ltd we support clients across many sectors and industries. We specialise in risk management, team and individual development and document management systems. Our reputation is based on our technical expertise, the ability to identify and work pragmatically, with business-minded advice and to assist clients in establishing good practice and regulatory compliance. As well as the development and implementation of corporate requirements and organisational culture and change. As an organisation, we embed the following values within our organisation: • Have Integrity • Be Bold • Be Creative • Be Accountable • Be Committed




G4 Mill House

Mill Road


SO40 3AE

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Training provider


Adjustments for experience

You could reduce your training time, or finish your apprenticeship faster, if you have relevant prior learning or experience. This could be relevant:

  • training
  • qualifications, like an NVQ in a relevant field
  • industry or sector experience


Tia Currie


Apprenticeship standard

Business administrator

Level 3 (A level)

Demonstrating experience

If your application is successful, you will have a chance to discuss your relevant prior learning or experience with your training provider and employer. You will all need to agree any adjustments to your training plan.

You should be prepared to show your competence, and evidence of relevant qualifications

Before you apply

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