Apprentice Business Administrator EXCEED ACADEMIES TRUST

Working in a busy school office, supporting the Office Manager in assisting parents, children, and colleagues.

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Closing date: 28 Jun 2024

Apprenticeship summary

  • Annual wage


    Salary will be pro rata

    Wages explained

    Apprentices are paid for their normal working hours and training that's part of their apprenticeship (usually one day per week).

    Minimum Wage Rates

  • Working week

    Monday to Friday, 8.30am until 3.15pm. TERM TIME ONLY

    Total hours per week: 31.25

  • Expected duration

    18 Months

  • Possible start date

    01 Jul 2024

  • Date posted

    30 Apr 2024

  • Apprenticeship level

    Level 3 (A level)

  • Reference number


  • Positions

    1 available

What you will do in your working day

  • To assist in the provision of high-quality professional, flexible, proficient, and constructive clerical, administration, financial support and reception service to the school.
  • Responsible to the Office Manager/Headteacher from whom they will receive formal supervision and who will allocate work when necessary. 
  • To provide prompt and accurate information, advice and access to services provided by the school to parents/carers, governors, community groups, members of the public and other agencies, dealing with requests for help and intervention.
  • Day to day decisions regarding the organisation of the working area/workload and school priorities.
  • To participate in internal training and other training programmes, as required and maintain personal and professional development.
  • Undertake reception duties, answering routine telephone and face to face enquiries and signing in visitors.
  • To give advice and guidance as appropriate, liaising with other staff within the school and assessing the level of urgency.
  • To support/assist in the supervision of students on work experience, trainees, and voluntary helpers.
  • Assist with pupil first aid/welfare duties.
  • Assisting with arrangements for visits by school nurse, photographer etc.
  • Provide routine clerical support e.g. record and circulate messages to other members of staff, photocopying, filing, scanning, emailing, complete routine forms, sort and distribute mail, ensuring supplies of internal forms are kept well stocked.
  • Maintain manual systems.
  • Maintain and collate pupil reports.
  • Data inputting of computerised records/management information systems.
  • Produce data/information/basic reports as required e.g. pupils’ data.
  • Confidently and with accuracy, undertake typing, word-processing and other IT based tasks.
  • Undertake routine administration, e.g. registers/school meals/arranging and coordinating meetings on behalf of other school staff/room bookings/minute taking/retrieve and disseminate information as appropriate to the needs of the school/school lettings and other uses of school premises.
  • Responsible for the safe keeping of office equipment and secure storage of supplies.
  • Operate office equipment.
  • Maintaining stock and supplies and prepare information to help in the processing of orders, checking delivery notes, cataloguing, and distributing as required.
  • Use good common sense and initiative in all matters relating to the conduct and behaviour of individuals, groups of pupils and whole classes
  • The correct use and care of materials by individual and small groups of pupils, the safety, mobility and hygiene and wellbeing of the pupils.
  • Make travel arrangements, as requested.
  • Assist with arrangements of school events/trips etc.
  • Preparing refreshments and clearing away.
  • Receiving and escorting visitors around the school.
  • To be responsible for reporting building maintenance in accordance with health and safety requirements.

The training you will be getting

The apprentice will complete a Level 3 Business Administration qualification.

They are expect to attend Craven College on Tuesday's fortnightly and Harden Primary School for all other training.

What to expect at the end of your apprenticeship

  • Permanent role may be offered on successful completion. 

Requirements and prospects

Desired skills and personal qualities

Communication skills, IT skills, Attention to detail, Organisation skills, Problem solving skills, Administrative skills, Analytical skills, Logical, Team working, Creative, Initiative, Patience


GCSE or equivalent English (Grade 4) Essential
GCSE or equivalent Maths (Grade 4) Essential

Things to consider

- An enhanced DBS check is required. - To be aware of and comply with policies and procedures relating to child protection - To adhere to GDPR/Data Protection regs and maintain confidentiality at all times e.g. access to staff/student/parent and carers files. - Accept and commit to the principles underlying the Trust's Equality Statement and practices. - Be able to perform all duties and tasks with reasonable adjustments, where appropriate, in accordance with the Equality Act.

About the employer

Our family of schools are all located within the Bradford district and mostly serve communities with some of the highest levels of social and economic challenges in the city. Our schools are inclusive, community focused, and supportive. We make no excuses for outcomes and a number of our schools have traditionally been some of the highest performing both locally and nationally, with two schools featuring in The Sunday Times list of top 250 state primary schools in the country. Our Sponsored Academies are being supported on their journey to Outstanding, with one achieving an outstanding judgement and one being rated Good for the first time in its history. Our improvement model reflects the preferred DfE approach of ‘stabilise, repair, improve and sustain’. Exceed Academies Trust recognises its moral purpose to support schools and academies across the city and the region. Exceed Academies Trust is responsible for and runs the Exceed Teaching School Hub on behalf of the City and our partners. The Trust is also responsible for a SCITT (School Centre for Initial Teaching Training) and is an approved Apprenticeship Training Provider. The SCITT trains approximately 50 primary school teachers each year and has two hubs, one in Leeds and one in Bradford. Our proven development model involves building capacity, dynamic leadership, a relentless focus on raising standards and establishing accountability, consistency and sustainability across our partnerships.




Harden Primary School

Long Lane


BD16 1LJ

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Training provider


Adjustments for experience

You could reduce your training time, or finish your apprenticeship faster, if you have relevant prior learning or experience. This could be relevant:

  • training
  • qualifications, like an NVQ in a relevant field
  • industry or sector experience


Holly McFadyen


Apprenticeship standard

Business administrator

Level 3 (A level)

Demonstrating experience

If your application is successful, you will have a chance to discuss your relevant prior learning or experience with your training provider and employer. You will all need to agree any adjustments to your training plan.

You should be prepared to show your competence, and evidence of relevant qualifications

Before you apply

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