Apprentice Finance Assistant - University of Oxford - Various Departments University of Oxford

You will have an excellent opportunity to gain first-hand experience of a variety of tasks within a busy finance office. You will develop your accounting skills whilst working with each section of the finance team. This will provide you with a breadth of experience including; Accounts payable, Procurement, Accounts Receivable and many more.

This apprenticeship requires you to apply through the employer's website.

Apply now

Closing date: 20 May 2024

Apprenticeship summary

  • Annual wage


    You'll enjoy 38 days’ paid holiday, generous pension schemes, travel discounts and professional development opportunities. Free entry to the Botanic Gardens and University colleges, and discounts at University museums.

  • Working week

    Monday - Friday, 09:00am - 5:00pm. This is an 18 month to 24 month fixed term employment contract depending on the department.

    Total hours per week: 36.5

  • Expected duration

    16 Months

  • Possible start date

    02 Sep 2024

  • Date posted

    26 Mar 2024

  • Apprenticeship level

    Level 2 (GCSE)

  • Reference number


  • Positions

    1 available

What you will do in your working day

This is an excellent opportunity for the right candidate to gain first-hand experience of a variety of roles in a finance office and to develop their skills alongside their formal studies for AAT.


You will spend time working with each section of the finance team supporting the department. This will provide a breadth of experience including:

·    Accounts Payable

·    Accounts Receivable

·    Procurement

·    Banking and cash handling

·    Payroll and Studentships

During the course of your apprenticeship, you will develop skills and experience covering all areas of the finance function, so that you will be able to undertake a wide range of the duties of the post which in the first year will include the following:

·    Develop skills and knowledge to carry out general administration for the Finance office

·    Learn to deal with queries and direct them on to the appropriate person

·    Learn to provide guidance on financial processes and procedures to staff and students

·    Undertake training on the University’s Oracle Financials system and learn how transactions are entered and reports produced

·    Develop skills to assist with Accounts Payable processes

·    Learn to raise requisitions on the finance system

·    Learn to work with suppliers to resolve issues and deal with straightforward queries

·    With support, process simple invoices for payment

·    Learn to complete and process Payment Request Forms

·    Learn how to check that expense claims are completed correctly and have appropriate supporting documents

·    Learn to reconcile travel advances

·    With support, collate and process monthly timesheets from workshop technicians

·    Learn procedures for scanning, filing and archiving of financial documents

In the execution of these roles and responsibilities the post holder will at all times:

·       Abide by local and University rules and codes of practice with regard to Health and Safety.

·       Work with discretion and confidentiality when dealing with personal data or information.

·       This job description should be regarded only as a guide to the duties required across the University's department finance teams and is not intended to be definitive.  

The training you will be getting


  • 13 months practical training period, plus 3 months for End Point Assessment

Delivery model:

  • Work-based training with your department
  • Day release during term time (approximately 1 day a week for a year)
  • Level 1 Functional Skills in maths and English (7 days at college for each, if required)
  • Off-the-job training will count for at least 6 hours per week of an apprentice’s time at work

Qualifications included:

  • Level 1 Functional Skills in English and maths (if required)
  • AAT Level 2 Foundation Certificate in Accounting
  • Level 2 Accounts or Finance Assistant Apprenticeship

End Point Assessment:

  • In-tray test
  • Portfolio
  • Structured interview

What to expect at the end of your apprenticeship

Over 80% of our apprentices continue with us in the role they have been trained for after their apprenticeship and that is just the start of their career.

Requirements and prospects

Desired skills and personal qualities

Communication skills, IT skills, Attention to detail, Organisation skills, Problem solving skills, Number skills, Analytical skills, Logical, Team working, Good interpersonal skills, MS Excel, Outlook and Word, Collaboration skills


GCSE or equivalent maths and English Language (Grade A*-C/9-4 (or equivalent)) Essential

Things to consider

Please apply as soon as possible for this role. Should the right candidate be found prior to the closing date, then the vacancy may be closed early. Any new person applying for apprenticeship roles where Abingdon and Witney College deliver the training will be required to complete a series of initial assessments and eligibility checks prior to start. As a new Apprenticeship applicant, you will only have to undergo this process once. If you would like to talk to us about the assessments, please call us on 01235 216216. Qualification checks: By applying for this vacancy, you are giving Abingdon and Witney College permission to undertake a Learner Record Service check on your previous qualifications. We make every effort to ensure that applicants from non-traditional academic backgrounds or those who may not have the formal GCSE entry requirements can access apprenticeships where possible.

About the employer

We are the largest employer in Oxfordshire with around 14,000 staff working in and around Oxford in a huge range of roles. Our apprentices are never on their own and will benefit from a supportive environment working in collaboration with the rest of our committed team. You will also be supported by the central apprenticeship team and you will join our growing network of apprentices within the university. You will have the opportunity to become an apprenticeship ambassador for the University and region. We will provide you with a welcoming and inclusive workplace, offering support and development opportunities that will enable you to progress and do your best work. We recognise diversity as our strength, vital for innovation and creativity, and we aspire to build a truly diverse community, which values and respects every individual’s unique contribution.


University of Oxford


University Offices

Wellington Square



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Training provider


Adjustments for experience

You could reduce your training time, or finish your apprenticeship faster, if you have relevant prior learning or experience. This could be relevant:

  • training
  • qualifications, like an NVQ in a relevant field
  • industry or sector experience


Jane Phipps

01235 216216

Apprenticeship standard

Accounts or finance assistant

Level 2 (GCSE)

Demonstrating experience

If your application is successful, you will have a chance to discuss your relevant prior learning or experience with your training provider and employer. You will all need to agree any adjustments to your training plan.

You should be prepared to show your competence, and evidence of relevant qualifications

Employer's Application Instructions

To be considered for this vacancy, please visit the link and follow the instructions to apply to the University Apprenticeship Talent Pool where you must state the apprenticeship programmes you are applying for. There is also additional application guidance in the job description. Those with accounting qualifications are unlikely to be eligible for this apprenticeship.

This apprenticeship requires you to apply through the employer's website.

Apply now

Closing date: 20 May 2024