Apprentice Facilities Administrator OHS LIMITED

VQ Solutions seeks a Level 3 Apprentice Facilities Administrator to join OHS Ltd, in their Leeds office. They are in search of a hardworking, articulate individual to support the team with operational procedures. This position presents an excellent opportunity for an ambitious individual to kickstart their career in business admin and acquire valuable experience. Duties include: assisting the facilities coordinator in providing support and being the point of contact for key clients, booking in work through suppliers, managing client portals and uploading completed sheets onto various client systems.

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Closing date: 15 May 2024

Apprenticeship summary

  • Annual wage

    £15,000.00

  • Working week

    Monday - Friday 08:30 - 17:00 with some flexibility to occasionally help cover the main reception desk until 18:00.

    Total hours per week: 40

  • Expected duration

    13 Months

  • Possible start date

    17 May 2024

  • Date posted

    18 Mar 2024

  • Apprenticeship level

    Advanced
    Level 3 (A level)

  • Reference number

    VAC1000238158

  • Positions

    1 available

What you will do in your working day

  • To assist the facilities coordinator in providing support and being the point of contact for key clients.
  • Read vacant property reports picking up on any opportunities to quote for additional work and liaising with the supply chain to present quotations for these opportunities to the client.
  • Taking calls from clients and dealing with their requests promptly.
  • Reacting swiftly to emergency requests over the phone and booking in work through suppliers.
  • Manage client portals and upload work completed sheets onto various client systems.
  • Booking inspections and other necessary jobs for vacant properties to be completed when requested by clients.
  • Managing client specific email inboxes and actioning appropriately.
  • Sending completed inspection reports to the clients.
  • Carry out tasks as directed and required, seeking advice and support as necessary.

The training you will be getting

  • You will work towards a Business Administrator
    Level 3 (A level) Standard qualification, delivered by VQ Solutions. You will have a dedicated VQ Mentor and will also be supported internally by your manager.
  • During this apprenticeship, you will develop a portfolio, attend online workshop sessions and have regular reviews. All apprenticeship work will be completed during working hours.

What to expect at the end of your apprenticeship

  • OHS Ltd has great progression routes upon successful completion of the apprenticeship.

Requirements and prospects

Desired skills and personal qualities

Communication skills, IT skills, Attention to detail, Organisation skills, Customer care skills, Problem solving skills, Analytical skills, Logical, Team working, Initiative, Flexibility, Drive, Good time management

Qualifications

GCSE or equivalent Maths and English (Grade Minimum C/4) Essential

About the employer

OHS is a market-leading integrated safety solutions consultancy with multiple years of experience working in the UK. They are a single source for all property compliance services including health and safety, security, asbestos and legionella. Their client portfolio includes a wide range of public and private sector companies.

Employer

OHS LIMITED

Address

21 York Place

Leeds

LS1 2EX

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Training

Training provider

VQ SOLUTIONS LTD

Adjustments for experience

You could reduce your training time, or finish your apprenticeship faster, if you have relevant prior learning or experience. This could be relevant:

  • training
  • qualifications, like an NVQ in a relevant field
  • industry or sector experience

Contact

Christy Slater

christy.slater@vqsolutions.co.uk

01423 740006

Apprenticeship standard

Business administrator

Level 3 (A level)

Demonstrating experience

If your application is successful, you will have a chance to discuss your relevant prior learning or experience with your training provider and employer. You will all need to agree any adjustments to your training plan.

You should be prepared to show your competence, and evidence of relevant qualifications


Before you apply

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