Data Team Apprentice FIRST RUNG LIMITED

Do you want to start your career in data? You will be responsible for supporting the MI and Compliance officer in ensuring that income earned by the organisation each month is claimed accurately and contribute to the effective day-to-day operation of the organisation. Our fantastic team will support you all throughout your apprenticeship journey!

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Closing date: 25 Apr 2024

Apprenticeship summary

  • Annual wage


  • Working week

    Monday to Friday 9am to 5pm

    Total hours per week: 35

  • Expected duration

    18 Months

  • Possible start date

    06 May 2024

  • Date posted

    14 Mar 2024

  • Apprenticeship level

    Level 3 (A level)

  • Reference number


  • Positions

    1 available

What you will do in your working day


· Monitoring apprenticeship completion by the planned end date.

· Ensuring that all learners included in funding submissions are in learning and meet ESFA attendance requirements.

· Carrying out internal audits and system compliance checks

· Ensuring that learner participation data (such as length of stay and programme hours) does not raise any funding body audit concerns.

· Ensuring the organisation is fully prepared for external systems and compliance audits.

· Supporting the Data and MI officer by generating data reports covering minimal areas of provision delivery


· Keep up to date with ESFA funding guidance, interpreting it correctly, ensuring that all relevant staff have the information they require, and that senior management are aware of systems and documentation that needs to be in place.

· Ensure that individual learner records and all required documentation for learner starts, achievements and completions on all programmes is accurately completed.

· Supporting the processing of learners on all programmes on the PICS management information system.

· Understand and report error queries raised by the ESFA once returns have been submitted.

· Understand PDSAT reports and supporting the notification of senior management of any identified risk indicators.

· Keep track of incentive payments and contributions that are due. Send monthly report to finance so that employers can be paid and invoices in respect of contributions can be raised.

· Provide breakdowns of awarding body invoices ensuring they are allocated to the correct cost centre. Internal quality assurance audits of learner documentation highlighting all areas of concern identified and providing reports to senior managers and other relevant staff.

· Calculate and keep track of Apprentice Off the Job Learning (OTL) hours highlighting variances that are causes for concern.

· Highlight any discrepancies between OneFile and PICS

· Understand PICS and OneFile MI systems.

· Support the Finance and Performance Manager and Deputy CEO in preparing for and facilitating ESFA and other external compliance audits.

· Liaise with centre teams each month, before the ESFA submission, and ensure that all learners listed as on-programme are attending.

· Supporting the MI and Data Officer with archiving for the company and that it is performed correctly, and records maintained accurately.

· Gathering information from employers to populate the sign-up paperwork and sending out for signature confirmation with support from the MI and Data officer.

· To ensure Valid Employer Liability Certificate has been obtained and on file and renewed certificates are secured from employers within one month of expiry date.

· To ensure all live placements and apprenticeship employers have a valid health and safety Risk Assessment.

· Produce and circulate apprenticeship handovers to centre teams and assessors once all documentation has been complete.

· Provide administrative support to MI and Data officer and centre teams when required.

· Prepare and maintain files for apprenticeship learners.

· To support the MI and Data officer in the running of monthly reports.

The training you will be getting

  • Level 3 Business Administrator Apprenticeship Standard
  • Functional Skills in English & maths (if needed)
  • Training at our Ponders End centre

What to expect at the end of your apprenticeship

If the applicant is successful they can go into further training or employment.

Requirements and prospects

Desired skills and personal qualities

Communication skills, IT skills, Problem solving skills, Number skills


GCSE or equivalent English (Grade C/4) Desired
GCSE or equivalent Maths (Grade C/4) Desired

About the employer

Welcome to First Rung! Here at First Rung we have been supporting young people across North London since 1983, helping them make that first step into a good job with training and prospects. The team is passionate about delivering the very best training and personal support in a dynamic, fun and friendly environment. We offer learners: A caring, genuine and highly professional staff who do everything they can to help young people achieve their objectives including vocational qualifications, jobs, further education and apprenticeships High expectations for all our learners, regardless of their starting point Great employer opportunities in the local area. A safe and nurturing environment First Rung has built its reputation on delivering quality training for young people in an environment where everyone feels safe, valued and respected.








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Training provider


Adjustments for experience

You could reduce your training time, or finish your apprenticeship faster, if you have relevant prior learning or experience. This could be relevant:

  • training
  • qualifications, like an NVQ in a relevant field
  • industry or sector experience


Sabreena Valydon

07495 464797

Apprenticeship standard

Business administrator

Level 3 (A level)

Demonstrating experience

If your application is successful, you will have a chance to discuss your relevant prior learning or experience with your training provider and employer. You will all need to agree any adjustments to your training plan.

You should be prepared to show your competence, and evidence of relevant qualifications

Before you apply

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