Apprentice Business Services Company Secretariat Assistant EXTERNAL SERVICES LIMITED

Are you looking to kick start your career? As an Apprentice Business Services Assistant you will undertake a wide variety of administrative duties assisting the team with internal and client matters. Duties will include; ·         Bookkeeping and Accounting. ·         Governance. ·         Company Administration.

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Closing date: 06 Sep 2024

Apprenticeship summary

  • Annual wage


    £6.50 Per Hour

  • Working week

    Monday to Friday 09.00-5.30pm –40hrs per week with 1/2 hour break for lunch

    Total hours per week: 40.0

  • Expected duration

    18 Months

  • Possible start date

    09 Sep 2024

  • Date posted

    13 Mar 2024

  • Apprenticeship level

    Level 3 (A level)

  • Reference number


  • Positions

    1 available

What you will do in your working day

This is a great opportunity to kick start your career, we are looking for an individual that can grow with our organisation. For the right candidate we will provide the training and support to become a fully rounded business administrator and manager.

The successful applicant will be required to work as a key member of our team on a variety of accounting administrative tasks. Duties will include assisting with:

·         Company formations;

·         entity management including maintenance of statutory registers and filings at Companies House;

·         maintaining verified structure charts;

·         Board administration and support including preparation of agendas and collation of Board papers;

·         attending and minuting Board and Committee meetings;

·         liaising with other entity management providers around the world;

·         supporting 'know your client' and anti-money laundering processes;

·         supporting other areas of the business; and

·         working closely with the Secretariat Team.

Other tasks may include:


•      Risk Management including liaising with insurance brokers;

•      Property Portfolio Management;

•      Loan Administration;

•      Document Management;

•      Liaising with Government Bodies, such as Ofgem;
•          Transaction Support for clients, including refinancing, acquisitions and disposals.

The training you will be getting

  • Level 3 Diploma for Business Administrators.
  • Level 2 Functional Skills English & Maths.
  • Preparation for End-point assessment.
  • End-point assessment.

What to expect at the end of your apprenticeship

We take continuous professional development seriously and we are committed to ensure each individual performs at their best and develops their potential for future roles.

A successful candidate can expect potential future employment upon completion of this Apprenticeship.

This Apprenticeship provides an excellent opportunity for a committed, hardworking and enthusiastic individual and effectively could provide the foundations of a long term career within the organisation.

Requirements and prospects

Desired skills and personal qualities

Communication skills, IT skills, Attention to detail, Organisation skills, Customer care skills, Problem solving skills, Administrative skills, Logical, Team working, Creative


GCSE or equivalent English (Grade 5) Essential
GCSE or equivalent Maths (Grade 5) Essential

Things to consider

Is the place of work on a bus route? Accessibility issues? The successful candidate must adhere to and understand the importance of Equality & Diversity, Health & Safety and Confidentiality policies and procedures that are in place at External Services.

About the employer

External Services are a team of lawyers, accountants, company secretaries and administrators providing a broad range of services and specialising in providing virtual in-house support to its clients. Its services include: • Accounts • Legal • Company Secretarial • Property Administration • Loan Administration • Transaction Support External Services have particular expertise in the renewable energy sector and also have a wider client base ranging from small start-ups to investment funds.




Central House

20 Central Avenue

St Andrews Business Park


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Training provider


Adjustments for experience

You could reduce your training time, or finish your apprenticeship faster, if you have relevant prior learning or experience. This could be relevant:

  • training
  • qualifications, like an NVQ in a relevant field
  • industry or sector experience

Apprenticeship standard

Business administrator

Level 3 (A level)

Demonstrating experience

If your application is successful, you will have a chance to discuss your relevant prior learning or experience with your training provider and employer. You will all need to agree any adjustments to your training plan.

You should be prepared to show your competence, and evidence of relevant qualifications

Before you apply

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