Apprentice Business Administrator COOLAIR LOGAN

At Coolair Logan we design, build, overhaul, and maintain a wide range of HVAC systems for the automotive and railway industries. As a Level 3 Apprentice Business Administrator, you will cover a diverse range of administration works, allowing you to experience a diverse range of industries and business functions throughout the apprenticeship. Duties include: raising purchase orders, chasing order progress and booking goods into stock.

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Closing date: 10 Jun 2024

Apprenticeship summary

  • Annual wage


    Wages shall be reviewed on an annual basis and increases relate to apprentice performance.

    Wages explained

    Apprentices are paid for their normal working hours and training that's part of their apprenticeship (usually one day per week).

    Minimum Wage Rates

  • Working week

    Monday to Thursday: 07:30 – 16:30. Friday: 07:30 – 12:30.

    Total hours per week: 39

  • Expected duration

    36 Months

  • Possible start date

    17 Jun 2024

  • Date posted

    26 Feb 2024

  • Apprenticeship level

    Level 3 (A level)

  • Reference number


  • Positions

    1 available

What you will do in your working day

Like any business we have a wide range of administration functions that need to be carried out, this apprenticeship will provide rotation throughout the duration and duties will include, but not be limited to:


  • Requesting supplier quotations (RFQs).
  • Raising purchase orders.
  • Chasing order progress.
  • Booking goods into stock.
  • Creating forecasts based on product demand.


  • Organising digital engineering drawings and associated manufacturing files/documentation.
  • Creating product bill of materials (BoM’s).
  • Producing works order packs.
  • Communicating customer updates and requests to the production teams.

Data Entry:

  • Supporting the launch of our new ERP system in Q3 2024, transferring information from a legacy system with the addition of updated processes and formatting.
  • Revising documentation to the latest company format, with the opportunity to develop new layouts and functions.


  • Liaising with customers.
  • Creating customer quotations for approval.
  • Booking out goods from stock.
  • Raising despatch paperwork.
  • Liaising with technical support to offer additional information to customers on request.


  • Organising transportation (internal and external couriers).
  • Supplying tracking information to customers and suppliers.

The training you will be getting

  • The successful candidate will work towards achieving their Apprenticeship Standard in Business Administrator Level 3 Standard.
  • A dedicated work-based trainer will be assigned to the candidate to provide them with support and guidance throughout the course.
  • This is a prominently work-based programme with college attendance required once a month. All learning will take place at the candidate's place of employment/college and within their contracted working hours.

Course outline:

What to expect at the end of your apprenticeship

Regarding career progression, the apprenticeship will enable the candidate to experience a diverse range of work and the various administration pathways. That said, example positions such as the following can be pursued following completion:

  • Production Administrator
  • Purchasing Administrator
  • Sales Administrator
  • Accounts Administrator.

Requirements and prospects

Desired skills and personal qualities

Communication skills, IT skills, Attention to detail, Organisation skills, Customer care skills, Administrative skills, Number skills, Analytical skills, Logical, Team working, Creative, Initiative, Non judgemental, Patience


GCSE or equivalent English and Maths (Grade A*/9 – C/4) Essential
GCSE or equivalent IT (Grade A*/9 – B/5) Desired

Things to consider

The applicant should be very competent with Microsoft Office 365.

About the employer

Light Fabrication + HVAC Manufacturers for Railway & Automotive Applications




3 Roman Way

South Hykeham



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Training provider


Adjustments for experience

You could reduce your training time, or finish your apprenticeship faster, if you have relevant prior learning or experience. This could be relevant:

  • training
  • qualifications, like an NVQ in a relevant field
  • industry or sector experience


Ruby Rutherford

Apprenticeship standard

Business administrator

Level 3 (A level)

Demonstrating experience

If your application is successful, you will have a chance to discuss your relevant prior learning or experience with your training provider and employer. You will all need to agree any adjustments to your training plan.

You should be prepared to show your competence, and evidence of relevant qualifications

Before you apply

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