Administration assistant apprenticeship BURNT MILL ACADEMY TRUST

Burnt Mill academy are looking for an enthusiastic and dedicated candidate to join our busy administration team. You have the opportunity to gain office experience whilst working towards a level 3 qualification.

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Closing date: 21 Dec 2023

Apprenticeship summary

  • Annual wage


    Wages explained

    Apprentices are paid for their normal working hours and training that's part of their apprenticeship (usually one day per week).

    Minimum Wage Rates

  • Working week

    Monday to Friday Term time only 8 hours per day between the hours of 07:00-17:00

    Total hours per week: 37.5

  • Expected duration

    15 Months

  • Possible start date

    22 Dec 2023

  • Date posted

    21 Nov 2023

  • Apprenticeship level

    Level 3 (A level)

  • Reference number


  • Positions

    1 available

What you will do in your working day


  • To undertake typing and word processing as required
  • To undertake filing, photocopying and reprographic work as required, including the basic maintenance of the photocopier
  • To maintain the school diary
  • To update key dates each half term
  • To maintain and organise the school weekly bulletin
  • To maintain and organise the school briefing notes
  • To undertake communication systems to parents/carers e.g. in touch, website etc
  • To support attendance, check protocols at the school during morning and afternoon registration
  • To support in the analysis of parent/carer/staff and student surveys
  • To be responsible for the sorting and distributing of incoming post and the sending of outgoing post, including the purchase of stamps
  • To provide general clerical support as required
  • To be responsible for the preparation and maintenance of the manual and computerised student data records, including attendance details
  • To assist with the monitoring and maintenance of stock and order supplies as necessary
  • To assist with the administration of school trips and visits in liaison with the teaching staff
  • Produce ID Badges
  • To take photos, design cards as and when required including lunch passes, medical cards and toilet cards for students and staff


  • Update and oversee staff photos on the staff board
  • Take photos of new/missing students for Bromcom
  • Generally, assist all staff as and when required
  • Update folders in reception
  • Set up hall for detentions and parents’ evening
  • Supporting the School
  • To fully implement all school procedures and policies
  • To participate in staff training day sand external courses as may be required by the needs of the post and as identified by the Headteacher
  • When required, to support in duties at break and during lunch to maintain a calm and purposeful environment
  • When required, update display boards in corridors and classrooms at the request of the Headteacher
  • When required, support data collection and dispersal systems at the school
  • When required, support the administration of parents/carers evens and other information or presentation events at the school
  • When required, to support hospitality arrangements for the school for both internal and external purposes

The training you will be getting

  • Business Administration level 3 
  • 20% off the job training - training location to be confirmed
  • Tutor support using smart assessor 

What to expect at the end of your apprenticeship

Full time role considered on completion of the apprenticeship. 

Requirements and prospects

Desired skills and personal qualities

Communication skills, IT skills, Attention to detail, Organisation skills, Administrative skills, Team working


GCSE or equivalent English and Maths (Grade A*-C (4-9)) Essential

About the employer

Burnt Mill Academy is a secondary school academy and specialist performing arts college situated on First Avenue in Harlow, Essex, England. The school originally opened in May 1962 as Burnt Mill Comprehensive School, de jure keeping this name until academisation in 2011




Burnt Mill Academy First Avenue


CM20 2NR

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Training provider


Adjustments for experience

You could reduce your training time, or finish your apprenticeship faster, if you have relevant prior learning or experience. This could be relevant:

  • training
  • qualifications, like an NVQ in a relevant field
  • industry or sector experience



Apprenticeship standard

Business administrator

Level 3 (A level)

Demonstrating experience

If your application is successful, you will have a chance to discuss your relevant prior learning or experience with your training provider and employer. You will all need to agree any adjustments to your training plan.

You should be prepared to show your competence, and evidence of relevant qualifications

Before you apply

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