Administration Assistant Apprentice

HAMPSHIRE VEHICLE REPAIRS LTD

Lee-on-the-Solent, PO13 9FX

Closes on Monday 26 August

Posted on 18 June 2024


Summary

As an established garage with multiple sites, we are looking for a Business Administrator apprentice to assist in the running of the business.

Annual wage
£11,648 to £20,820.80 a year

Minimum wage rates (opens in new tab)

The pay may be negotiated and may rise after a probation period has been successfully completed.

Training course
Business administrator (level 3)
Hours
Monday - Friday, 9.00am - 5.00pm.

35 hours a week

Possible start date

Monday 30 September

Duration

1 Year 6 Months

Positions available

1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

What does the programme include?

The Apprenticeship will focus on Business Administration and includes the following knowledge criteria:

  • Understanding the organisational purpose, activities, aims, values, vision for the future and resources
  • Knows the organisational structure and demonstrates understanding of the benefits, knows their role in the team and recognises how their skills will help them progress
  • Understands Laws, regulations and internal policies all related to their sector
  • Understands relevant external factors (policy change, supply chain, national/global markets, employment)
  • Business Fundamentals – managing change, business finances and project management.

What attendance is required?

Attendance at College will be required on weekly on Wednesdays 9am-12pm. Time spent training will come under the working hours per week. Your assessor will liaise with you to set up mutually convenient times for consultation and assessment visits at your place of work.
It is a Government requirement for you to spend 20% of your apprenticeship working towards your “Off the Job Learning” – off the job learning can consist of college attendance, coursework, project related work, employer training, mentoring and coaching.

Learning and assessment

Apprentices build a portfolio of work and work place assessors will be in regular contact to provide support, and to arrange on-site visits to observe the apprentices’ ability and skills in their daily role. It is important for the apprentice to take ownership of their own learning by seeking out opportunities to gain new skills on the job with the employer. The apprentice’s final grade will be determined by collective performance in the three assessments in the endpoint assessment. To achieve a pass or distinction the apprentice will need to score 60%-79% (pass), 80%+ (Distinction).
The three assessments are:

  • Online Knowledge Based 50 multiple choice questions - 60 minutes (33.3%)
  • Portfolio Based Interview - 30-45 minutes (33.3%)
  • Project Improvement Presentation - 20-30 minutes (33.3%)

Where you’ll work

Unit il1 - il2 Illustrious Daedalus Park

Daedalus Drive

Lee-on-the-Solent

PO13 9FX

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

CITY OF PORTSMOUTH COLLEGE

Your training course

Business administrator (level 3)

Equal to A level

Course contents
  • Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
  • Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
  • Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
  • Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
  • Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
  • Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
  • Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
  • Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
  • Your training plan

    This training plan has not been finalised. Check with this employer if you’ll need to travel to a college or training location for this apprenticeship.

    Requirements

    Essential qualifications

    GCSE or equivalent in:

    • English (grade 9-4/A*-C)
    • Maths (grade 9-4/A*-C)

    Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

    Skills

    • Communication skills
    • Attention to detail
    • Problem solving skills
    • Logical
    • Team working
    • Creative
    • Initiative
    • Patience

    About this company

    We are an established garage since 1969, which is now trading over three sites, and proud to be high ranking members of the Good Garage Scheme. The premises at Daedalus has expanded over the last 4 years and now includes HVR Customs (VW conversions).

    After this apprenticeship

    • Upon successful completion of the apprenticeship, and subject to progress as an employee, Hampshire Vehicle Repairs would like to offer you a full-time job.

    Ask a question

    The contact for this apprenticeship is:

    CITY OF PORTSMOUTH COLLEGE

    Heather Murray

    heather.murray@copc.ac.uk

    02394 211959

    The reference code for this apprenticeship is VAC1000211200.

    Apply now

    Closes on Monday 26 August

    When you apply, you’ll be asked to sign in with a GOV.UK One Login. You can create one at the same time as applying for this apprenticeship.