Business and Administration Apprentice SPRINGFIELD HOME CARE SERVICES LIMITED

Springfield Healthcare are looking for a business administrator apprentice to support our office team. Your main duty and responsibility will be to provide meticulous attention to detail, excellent customer service and a drive to provide consistently high quality. Duties include checking outstanding information on Access and requesting relevant documentation from carers and ensuring all on-line training is paid for care workers and system is updated to reflect compliance.

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Closing date: 31 Oct 2023

Apprenticeship summary

  • Annual wage

    £10,296.00

  • Working week

    5 days per week, Mon-Fri 9am-5pm, 1 hour for lunch.

    Total hours per week: 37.5

  • Expected duration

    18 Months

  • Possible start date

    01 Nov 2023

  • Date posted

    13 Sep 2023

  • Apprenticeship level

    Advanced
    Level 3 (A level)

  • Reference number

    VAC1000198092

  • Positions

    1 available

What will the apprentice be doing?

Reception duties:

  • Greeting visitors
  • Ensuring visitor book is completed

Compliance:

  • Filing
  • Checking outstanding information on Access and requesting relevant documentation from carers
  • Sending birthday, anniversary and You’re a Star cards as required
  • Requesting DBS information from carers and escalating to operational support to send for update
  • Complete weekly "How Are You"s

E-Learning for You (Elfy):

  • Ensuring all on-line training is paid for care workers and system is updated to reflect compliance

Monitoring:

  • Training to be provided on monitoring of the Access system to ensure all customers visits are completed within the parameters dictated by our contractual partners and to follow the escalation process for any discrepancies

PPE:

  • Ensure sufficient levels of PPE are maintained, ordering and recording distribution on Access

MAR Audits:

  • To learn how to complete a MAR audit and the underlying reasons why we do this for safe and effective practices

Rotas:

  • To learn effective scheduling on the Access system, and all components therein

Payroll:

  • How to add new information to payroll, including new employees, fit notes, MatB1s

Access People Planner:

  • To learn how to upload a new employee record
  • Learn how to upload new customer details

What training will the apprentice take and what qualification will the apprentice get at the end?

Level 3 Business Administrator apprenticeship standard:

  • Apprenticeship training will follow a work-based learning model, in which you will be based in the workplace full-time.
  • Monthly visits and progress reviews with your work-based assessor will be used to guide and support you through your apprenticeship off the job learning and preparation for end point assessment

What is the expected career progression after this apprenticeship?

  • Possible paid administrative position within the company

Requirements and prospects

Desired skills and personal qualities

Communication skills, IT skills, Attention to detail, Organisation skills, Customer care skills, Problem solving skills, Administrative skills, Team working, Initiative

Qualifications

GCSE or equivalent English (Grade 4) Essential
GCSE or equivalent Maths (Grade 4) Essential

Things to consider

DBS required, to be paid for by the company.

About the employer

At Springfield Healthcare, we are kind and we are here to help. Our range of services in the community and within our care homes allows us to offer a genuine care pathway, At Springfield, we have a proven track record for providing not only quality services but satisfying jobs and exciting opportunities for career development and progression.

Employer

SPRINGFIELD HOME CARE SERVICES LIMITED

Address

Springfield Healthcare

Colebrook Court

Halfpenny Lane

HG5 0SL

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Training

Training provider

LUMINATE EDUCATION GROUP

Apprenticeship standard

Business administrator

Level 3 (A level)

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