Business Administration Apprentice at Invicta Grammar School Invicta Grammar School

Your role will include supporting on reception where you will welcome visitors, deal with telephone queries, queries from staff and students, etc. You will also support the Curriculum Administrator with the sending of correspondence, dealing with trips and assisting with admissions to the school. To provide a confidential and admin support service to the school, supported by the Office Manager. You will have the opportunity to work with members of the admin team by supporting the Receptionist, working with the Curriculum Administrator in the sending of correspondence, trips and admissions to the school, working with other members of the team to support with the many events that take place throughout a school year and working with the Reprographics Assistant learning how to use the many and varied pieces of equipment within her office.

Sign in to apply

Closing date: 05 Jun 2023

Apprenticeship summary

  • Annual wage


    This is a term time only position, 38 weeks per year. You will be paid a pro-rata portion of the advertised annual rate. Your initial hourly rate will be £5.28.

    Wages explained

    Apprentices are paid for their normal working hours and training that's part of their apprenticeship (usually one day per week).

    Minimum Wage Rates

  • Working week

    Monday - Thursday, 08:00am - 4:00pm. Friday, 08:00am - 03:30pm. A 30-minute unpaid lunch is taken every day. 38 weeks per year.

    Total hours per week: 37

  • Expected duration

    18 Months

  • Possible start date

    04 Sep 2023

  • Date posted

    11 May 2023

  • Apprenticeship level

    Level 3 (A level)

  • Reference number


  • Positions

    1 available

What will the apprentice be doing?

Your day-to-day tasks may include:

  • Supporting on reception by helping to receive visitors, answering the telephone, dealing with student and staff queries
  • Booking meeting rooms
  • Arranging stationery and medical orders
  • Preparing and distributing emails and letters
  • Assisting with the development of school literature
  • Working alongside the admissions team assisting with both the normal rounds of admissions and in-year admissions
  • Supporting the many events that are held in school over the year This could be support with parent consultation evenings or at the school production, for example
  • Assisting with hospitality arrangements

What training will the apprentice take and what qualification will the apprentice get at the end?

  • Level 3 Business Administrator Apprenticeship Standard
  • Preparation for End Point assessment
  • Work-based and tutor-supported online training delivery
  • Level 2 Functional Skills in English and maths if required

What is the expected career progression after this apprenticeship?

  • For the right candidate, there are good future prospects with opportunities in administration within Invicta Grammar School or across the VIAT Trust

Requirements and prospects

Desired skills and personal qualities

Capacity to remain calm, Cope with the unexpected, Excellent attendance record, Excellent time keeping record, Good secretarial skills, Good word processing skills, Working knowledge of Word, Working knowledge of Excel, Good interpersonal skills, Communicate effectively, Diffuse confrontation


GCSE or equivalent Business Studies or Administration (Grade Pass or A* to C or 9 to 4) Desired
GCSE or equivalent English (Grade A*to C or 9 to 4, or predicted) Desired
GCSE or equivalent Maths (Grade A*to C or 9 to 4, or predicted) Desired

Things to consider

Apprentices may be asked to support with event events during term time. However, these would be through negotiation.

About the employer

At Invicta Grammar we seek to develop the skills, talents, and interests of all our students as individuals. We have high expectations and high aspirations for all, and our vision is one of academic excellence in a supportive and caring environment. Our results are outstanding and make us the best school in Maidstone and the opportunities and care we provide, are equally outstanding.


Invicta Grammar School


Invicta Grammar School

Huntsman Lane


ME14 5DS

You must have JavaScript enabled to view a map of the location


Training provider



Ian Pearce

Apprenticeship standard

Business administrator

Level 3 (A level)

Before you apply

Before you apply for an apprenticeship you must first create an account. If you already have an account you'll need to sign in.