Apprentice Office Services Administrator Ashtons Legal
Our office services and facilities team are in place to support all of our colleagues with the day-to-day running of the office, enabling them to deliver a smooth service to our clients. You will be responsible for delivering front of house services, postal and admin tasks, health and safety, first aid, and manual handling tasks.
Closing date: 30 Jun 2023
Apprenticeship summary
-
Annual wage
£10,608.00
-
Working week
Monday – Friday 09:00 – 17:00 (sometimes will be required to work 08:30 – 16:30 or 09:30 – 17:30, however this will be agreed with you in advance).
Total hours per week: 35.0
-
Expected duration
18 Months
-
Possible start date
03 Jul 2023
-
Date posted
21 Apr 2023
-
Apprenticeship level
Advanced
Level 3 (A level) -
Reference number
VAC1000156696
-
Positions
2 available
What will the apprentice be doing?
The Central Admin Service is a central hub in place to provide invaluable admin support to our divisions.
On a daily basis, you will be responsible for:
Post Services:
- Sorting incoming post, scanning and distributing the post to the correct teams and groups
- Preparing outgoing post ready for collection at the designated time
- Franking of our mail, making sure all couriered and DX items are signed for and dealt with correctly
- Ensuring that any cross office post is ready for collection at the designated time
- Resolving, as far as possible, the owner of any unclaimed mail
Reprographics:
- Providing photocopying and binding services when requested to all the teams, taking ownership of each reprographics job produced and ensure end users are informed about the production of their work and that deadlines are met. Quality checking all work completed
- Scanning of all documents, including the preparation of electronic and hard copy court bundles and bibles
- PDF amendments
Filing, Archiving and Retrieval:
- Assisting the team with archiving, sending and retrieving boxes as needed
- On occasion, you may be asked to assist with file destruction at our site in Gorse
- Document management including the maintenance and timely updating of paper files and appropriate online filing systems, creating electronic files on the relevant systems where this isn’t in place
Office Services:
- Maintaining sufficient stationery supplies and their distribution to each office at the request of the location based office services assistant
Reception Duties:
- Providing reception duties for client meetings, including organising refreshments for meetings when necessary
- Ensuring equipment required for client and internal meetings is set up and tested ahead of time
What training will the apprentice take and what qualification will the apprentice get at the end?
Level 3 Business Administration Apprenticeship Standard:
- Level 2 Functional Skills in maths and English to be taken if an equivalent grade has not been achieved
What is the expected career progression after this apprenticeship?
- Progression to non-apprentice role within the team, and possibility of career progression of other roles may become available
Requirements and prospects
Desired skills and personal qualities
Qualifications
GCSE or equivalent Maths (Grade Level 2/C/4) Essential
Things to consider
About the employer
Employer
Ashtons Legal
https://www.ashtonslegal.co.uk/
Address
The Long Barn
Fornham Business Court
Bury St. Edmunds
IP31 1SL
Training
Training provider
W S TRAINING LTD.
Contact
The Apprenticeship Team
apprenticeships@wstraining.co.uk
01284 788005
Apprenticeship standard
Business administrator
Level 3 (A level)
Before you apply
Before you apply for an apprenticeship you must first create an account. If you already have an account you'll need to sign in.