Data Administration Apprentice CITYRED LIMITED

We are now looking for an eager candidate to join us as an apprentice. You will have the opportunity to gain valuable skills, knowledge and experience as you complete a Data Essentials Level 3 Apprenticeship. Duties will vary and will include: Dealing with rental enquiries and answering email rental enquiries, to name a few.

This apprenticeship requires you to apply through the employer's website.

Apply now

Closing date: 09 Jun 2023

Apprenticeship summary

  • Annual wage


  • Working week

    Days and shifts to be confirmed.

    Total hours per week: 37.5

  • Expected duration

    17 Months

  • Possible start date

    23 Jun 2023

  • Date posted

    04 Apr 2023

  • Apprenticeship level

    Level 3 (A level)

  • Reference number


  • Positions

    1 available

What will the apprentice be doing?

Responsibilities and Duties: 

  • Answering the phones and taking enquiries from potential tenants by matching their requirements to properties available for rent on the internal system
  • Notifying existing tenants of future viewings
  • Store and manage sensitive customer data in a security manner and in line with regulations and guidelines
  • Dealing with customers coming through the door looking to rent a property

Signing tenants up:

  • Signing tenants up using the company’s documentation including drafting the tenancy agreement
  • Updating our Property Management system with the new tenancies
  • Electronic filing and archiving of tenant details Adding Properties & updating Property Portals:
  • Adding newly taken pictures to the company’s property management system
  • Writing property descriptions

Ensuring details on property portals such as Rightmove and Zoopla are correct and up to date administrative support to management:

  • Inputting invoices onto our systems from different data sources
    Using Excel to collate data and spot trends and present findings to management
  • Managing letters, council tax enquiries, bills enquiries, and other related items
  • Supporting management with general administrative duties such as basic data entry and filing
  • Collecting and allocating rental payments
  • Chasing tenant arrears
  • Instructing litigation
  • Supporting the Accounts Manager

What training will the apprentice take and what qualification will the apprentice get at the end?

Why choose our Microsoft Data Essentials apprenticeship? 

QA’s Microsoft Data Essentials Level 3 apprenticeship can support your business to be more productive with data and adapt to a modern-day workplace. Data available to organisations is increasing at scale. How your business leverages it is essential to successful transformation and continued growth. 

QA's Microsoft Data Essentials Level 3 apprentice will learn to:

  • Source, format and present data securely, using Microsoft Excel, Power BI and SQL.
  • Analyse structured and unstructured data to support business outcomes
  • Blend data from multiple sources as directed
  • Communicate outcomes appropriate to the audience
  • Apply legal and ethical principles when manipulating data

QA’s Microsoft Data Essential Level 3 apprenticeship programme enables your organisation to:

  • Build the capabilities you need throughout your organisation to collect, study, organise and present data, increasing digital adoption and the provision of intelligent and valuable business insights
  • Create and develop analysts for the modern workplace by reskilling your existing talent, or hiring new entry-level talent. QA’s programmes, partnerships and recruitment capability enable us to tailor a solution that works for your business
  • Provide training that acts as a standalone solution or as part of a wider academy/programme to an array of business functions

Tools and technologies learned:

Apprentices will learn to use Microsoft Power BI, Excel and SQL Azure.

What is the expected career progression after this apprenticeship?


  • Cycle to work scheme
  • Annual Bonus based on performance
  • 20 plus days Holidays, accrued holiday for every years’ service

Future prospects: 

Once you have successfully completed the apprenticeship, you will have the opportunity to gain a full time position with the company.

Requirements and prospects

Desired skills and personal qualities

Communication skills, IT skills, Problem solving skills, Can handle data, Strong understanding of Maths, Understanding of Excel


GCSE or equivalent any subject -- x3 (Grade 4+ (A-C)) Essential
GCSE or equivalent English (Grade 3+ (D or above)) Essential
GCSE or equivalent Maths (Grade 3+ (D or above)) Essential

Things to consider

Important Information:  QA’s apprenticeships are funded by the Education & Skills Funding Agency (ESFA), an executive agency of the Department for Education.  To be eligible for a Government funded apprenticeship you must have lived in the UK or European Economic Area (EEA) for the last 3 consecutive years.

About the employer

As an established Letting Agent, City Red have been offering Residential Property Rental and Management services for over 10 years. We specialise in City Center Apartments, Professional Houses and Student Accommodation in Leeds.




35 Cromer Terrace

Cityred House



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Training provider


Apprenticeship standard

Data technician

Level 3 (A level)

Employer's Application Instructions

This apprenticeship requires you to apply through the employer's website.

Apply now

Closing date: 09 Jun 2023