Admin Apprentice The Golden Thread Alliance

To assist in the administrative team in providing efficient administrative support. To act as point of contact for all school enquiries and maintain the smooth and efficient running of reception. To work with staff and parents in order to support pupil wellbeing. To liaise with staff, parents, professional agencies, and the local community.

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Closing date: 21 Apr 2023

Apprenticeship summary

  • Annual wage

    £9,254.44

    £8,222.67 per year as the role is only term time plus 2 weeks, not all year round.

    Wages explained

    Apprentices are paid for their normal working hours and training that's part of their apprenticeship (usually one day per week).

    Minimum Wage Rates

  • Working week

    Shifts TBD (Term time only, plus 2 weeks).

    Total hours per week: 37.0

  • Expected duration

    15 Months

  • Possible start date

    02 May 2023

  • Date posted

    08 Mar 2023

  • Apprenticeship level

    Advanced
    Level 3 (A level)

  • Reference number

    VAC1000139199

  • Positions

    1 available

What will the apprentice be doing?

  • To undertake routine clerical and administrative support duties on behalf of the Leadership Team and individual members of staff in relation to the organisation of school activities
  • To receive visitors to the school and to communicate with courtesy and clarity to all staff, pupils, parents, carers, visitors, outside agencies and the wider community, including answering general telephone and face to face enquiries
  • To provide general clerical and administrative support, for example, photocopying, filing, answering the telephone, faxing, and completing standard forms, receiving forms for in year applications, dealing outside agencies and responding to routine correspondence
  • To produce lists, for example class lists and collate paperwork for pupil reports
  • Deal with requests from Local Authority for roll numbers
  • Ensure all Cool milk and fruit administration is maintained and accurate
  • To send out correspondence to parents and staff using Arbour.
  • To upload all letters onto the school website and maintain a ‘working’ file in the main school office
  • To meet and greet pupils, parents and other visitors to the school with a high degree of professionalism and diplomacy
  • Answer the doorbell when the main gate is closed and accompany stakeholders onto the premises
  • To answer telephone calls in a professional and timely manner
  • To retrieve, deliver and update telephone messages
  • To assist with the pupil registration process, issue pupils passes, and maintain accurate records of pupils leaving school during the school day
  • To maintain accurate records of the arrival and departure of all school visitors
  • To utilise technology to ensure effective communication with staff, parents and other groups
  • To maintain the school diary and office email system.  Collate information for weekly briefing
  • Issue and chase, if necessary, letting paperwork in a timely manner so that invoices can be issued before the letting date.
  • To provide general administrative services to pupils, staff and other groups
  • To ensure the reception area is kept tidy, informative and welcoming to visitors at all times
  • To undertake all duties as required, that is consistent with the objectives and/or duties of the post
  • Administer medicines to pupils as appropriate; maintain pupil medication records, in order to adhere to strictly laid down procedures
  • To support your colleagues and School Business Manager when required
  • To undertake all duties as required, that is consistent with the objectives and/or duties of the post
  • Administer medicines to pupils as appropriate; maintain pupil medication records, in order to adhere to strictly laid down procedures
  • To support your colleagues and School Business Manager when required

What training will the apprentice take and what qualification will the apprentice get at the end?

Business Administrator Level 3 Apprenticeship Standard:

  • Each apprenticeship with ABM Training comprises expert led ‘CPD style’ workshops, interactive online virtual classrooms forum theatre 1-2-1 coaching and e-learning
  • You may also be required to work towards Level 2 Functional Skills if not already obtained
  • Regular work-based assessments/observations carried out by ABM training tutor assessor, to determine competency and meet with Awarding Body standards

For more information, please see here: 

https://www.flipsnack.com/Abmtraining/abm-business-administration-apprenticeship/full-view.htm

Regular work-based assessments/observations carried out by ABM training tutor assessor, to determine competency and meet with Awarding Body standards.

What is the expected career progression after this apprenticeship?

  • The qualifications you gain can also help you to get into higher education or other employment
  • Being an apprentice gives you the opportunity to gain a recognised qualification and developing professional skills whilst earning a salary, inside some of Kent’s best companies
  • Once the apprenticeship has been achieved you will have the skills, abilities, and experience to update and enhance your CV, to make it attractive to potential employers

Requirements and prospects

Desired skills and personal qualities

Communication skills, IT skills, Organisation skills, Administrative skills, Number skills, Team working

Qualifications

GCSE or equivalent English (Grade 9-4) Essential
GCSE or equivalent Maths (Grade 9-4) Essential

Things to consider

Potential for full time employment for the right candidate. Many employers retain apprentices in full/part time positions The qualifications you gain can also help you to get into higher education or other employment. Being an apprentice gives you the opportunity to gain a recognised qualification and developing professional skills whilst earning a salary, inside some of kent’s best companies. Once the apprenticeship has been achieved you will have the skills, abilities and experience to update and enhance your CV, to make it attractive to potential employers.

About the employer

The Golden Thread Alliance is a newly merged Trust of nine Primary Schools. Four based in Dartford and four in Gravesend. Our values are at the heart of everything we do and the children in The Golden Thread Alliance thrive in a caring and supportive environment that recognises the uniqueness of each family, and the experience they bring with them in to school. High standards of academic learning are matched with the ambition to develop well-rounded, life long learners, whose opportunities go beyond the classroom.

Employer

The Golden Thread Alliance

Address

Culverstone Green Primary School

Wrotham Road

Meopham

DA13 0RF

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Training

Training provider

ABM TRAINING (UK) LTD

Contact

Kathryn Pullen

kathryn@abmtraining.co.uk

07534305219

Apprenticeship standard

Business administrator

Level 3 (A level)


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