Company Secretary Apprentice VESPASIAN SECURITY LTD

Vespasian Security’s HQ and its ever growing Senior Team are in need of an energetic individual who is prepared to dive into the dynamic world of the security and crowd management industries. Based at the Cosham HQ the new team member will be acting within a secretarial role. There will be the opportunity to join our teams out on event sites. Supporting and engaging with different parts of the organisation and interact with internal or external customers.

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Closing date: 23 Mar 2023

Apprenticeship summary

  • Annual wage

    £15,470.00

    Company Benefits – Laptop, mobile phone, private health care via Vitality Health, funding of driving lessons if the candidate has not already achieved their driving licence

  • Working week

    Monday to Friday 09:00 – 17:00 with one hour off for lunch

    Total hours per week: 35

  • Expected duration

    15 Months

  • Possible start date

    05 Apr 2023

  • Date posted

    27 Feb 2023

  • Apprenticeship level

    Advanced
    Level 3 (A level)

  • Reference number

    VAC1000138560

  • Positions

    1 available

What will the apprentice be doing?

Mission: To ensure that inbound telephone and email enquiries to Vespasian are welcomed in a friendly professional and proactive manner. The role is to act a as the company receptionist, directing enquiries to the team members operating throughout the core office team.

Regular tasks:

  • Screening and directing of inbound telephone and email enquiries.
  • Taking of minutes and actions at meetings
  • Booking of travel arrangements for team members travelling for the purposes of work
  • Completion administrative tasks assisting office based team members
  • Assisting the Referencing Officer in the completion of background referencing checks for new applicants to operational teams.
  • Build positive relationships with all those you have professional contact with, always representing Vespasian in the best light.
  • Scheduling meetings, ensuring coordination and communication with attendees

This role will require attention to detail as well as flexibility. You will need be relentless in maintaining a positive and proactive approach to a workload that is often diverse and fast moving.

The ability to be a self-starter and persevere at finding solutions to problems and barriers encountered when working to complete a task is vital.

Irregular tasks:

  • Attendance at important projects to see the impact of operational teams and better understand the positive work being done by Vespasian.
  • Attendance at local and national events and festivals to assist in on site administrative systems when required.

You will receive additional short course training as standard, including:

  • Emergency First Aid at Work Certificate
  • Team Working
  • Infection Control
  • Conflict Management

SIA Training - You will also be given the opportunity to attend a 6-day SIA Door Supervisor training course to enable you to see the training delivered to frontline team members. This will assist you in gaining a well-rounded view of Vespasian operational teams and their skill base.

This a great confidence building course and one that really helps get under the skin of Vespasian and the wider industry. There will be no expectation to work within a security role, but the skills learnt on this short course will be invaluable to confidence levels, industry and company integration.

The successful candidate will have an opportunity to be part of a company with a young, dynamic approach to business. They will have the chance to be part of internationally renowned events and an organisation that helps tens of thousands of people to enjoy themselves safely every single year.

What training will the apprentice take and what qualification will the apprentice get at the end?

As an Apprentice, you will have the opportunity to study the following through this Apprenticeship:

·         Apprenticeship in Business Administrator Level 3

·         Employee Rights and Responsibilities

·         End Point Assessment

·         English, Maths and ICT if required

At Havant & South Downs College we offer different methods of delivery either work based or day release. This will be discussed with you upon appointment.

What is the expected career progression after this apprenticeship?

Vespasian is a growing company with aggressive expansion plans throughout the UK. Having recently moved to our new Head Office, Vespasian is in the process of building additional layers of management and operational teams, in Portsmouth as well as in a forthcoming London office.

The excellent and proactive delivery of Secretarial and Administrative systems within Vespasian’s Head Office is vital to our continued success and expansion plans. Vespasian foresee the need to grow this role into a permanent position with Long Term Incentive Plans in place for the perfect candidate post apprenticeship.

At the successful conclusion of the apprenticeship, the candidate will have the opportunity to either remain within the full-time permanent role or to move sideways within the organisation to any open opportunities that arise.

Requirements and prospects

Desired skills and personal qualities

Communication skills, IT skills, Organisation skills, Customer care skills, Administrative skills, Non judgemental, Process Driven, Confidence

Qualifications

GCSE or equivalent English (Grade 4/C or above) Desired
GCSE or equivalent Maths (Grade 4/C or above) Desired

Things to consider

The candidate will have the opportunity to supplement wages by working as part of operational teams at live events, festival and sporting events. This is optional and by no means mandatory.

About the employer

Vespasian Security was formed in February 2006. We provide security and crowd management teams to a very diverse portfolio of regular clients including national monuments, large business facilities, live events, film locations, licensed venues, private individuals as well as local government in the UK and abroad. One of the great aspects of Vespasian, is that no two days are ever the same. As a team we face all challenges together. Our role often enables us to take part in once in a lifetime projects such as royal weddings, film location shoots, national celebrations and high net-worth individual protection.

Employer

VESPASIAN SECURITY LTD

Address

Vespasian House,

Unit C3 Oak Park Industrial Estate,

Northarbour Road, Cosham

PO6 3TJ

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Training

Training provider

HAVANT AND SOUTH DOWNS COLLEGE

Contact

Amy Stafford

amy.stafford@hsdc.ac.uk

07715 211891

Apprenticeship standard

Business administrator

Level 3 (A level)

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