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Administration Apprentice QUARTZELEC LTD

The Administrator will support colleagues in all aspects of administration as well as delivering excellent customer service to both internal and external customers. The role provides essential, comprehensive support to HQ departments including all aspects of administration and coordination. You will be supporting HR by updating the employee database, new starters, leavers, changes, sickness absence data, holiday reporting etc.

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Closing date: 10 Feb 2023

Apprenticeship summary

  • Annual wage

    £18,000.00

  • Working week

    Monday to Thursday, 8.15am - 4.15pm and Friday, 8.15am - 3.45pm.

    Total hours per week: 37.0

  • Expected duration

    18 Months

  • Possible start date

    13 Feb 2023

  • Date posted

    20 Jan 2023

  • Apprenticeship level

    Advanced
    Level 3 (A level)

  • Reference number

    VAC1000125025

  • Positions

    1 available

What will the apprentice be doing?

To assist HQ departments with the following administrative duties.  Support will also be given to managers and employees as and when required:

  • Assist the HR department with L&D activities. This would include booking & setting up training rooms, booking hotel accommodation and corporate lunches, recording completed training on the HR system, issuing certificates and long service awards
  • Support the HR team with the administration tasks of a new starter ranging from requesting references, dispatching welcome boxes to updating business organisational charts and intranet
  • Support HR by updating the employee database, new starters, leavers, changes, sickness absence data, holiday reporting etc.
  • Support the HR team with the administration of DB and DC pension scheme, starters, leavers and annual communications
  • Supporting the SHEQ team with general administration, H&S stats, SHEQ data for tender submissions, keeping intranet up to date
  • Responsible for ensuring the fleet management system is kept up to date. This would include managing driver scorecards, accident reports, 1-2-1 driver training records, completing insurance & MOT checks, and producing accurate reports for management
  • General HQ administration duties would also include ordering stationery, booking travel and accommodation, holiday cover for reception plus any other ad hoc projects as required

What training will the apprentice take and what qualification will the apprentice get at the end?

  • Level 3 Business Administrator Apprenticeship Standard
  • Functional Skills in maths and English if required
  • 5-day courses with HOET

What is the expected career progression after this apprenticeship?

Quartzelec is offering a great opportunity, with a view for a full-time position at the end/completion of their apprenticeship.

Requirements and prospects

Desired skills and personal qualities

Communication skills, IT skills, Attention to detail, Organisation skills, Presentation skills, Administrative skills, Analytical skills, Logical, Team working, Initiative, Ability to multi-task

Qualifications

GCSE or equivalent Maths and English (Grade C/4) Essential

About the employer

An unrivalled service partner in both UK and global markets, we are an independent organisation, employing over 550 people with a turnover in excess of £66million. We offer a formidable range of competencies and expertise developed over our 100 years legacy, which means today we are well known as a technical authority in the field of rotating electrical machines, supporting the OEM and owner/operator for new equipment as well as the maintenance, repair and operators market.

Employer

QUARTZELEC LTD

Address

Quartzelec Ltd Castle Mound Way

Central Park

Rugby

CV23 0WB

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Training

Training provider

HEART OF ENGLAND TRAINING LIMITED

Contact

Emma Stead

emma.stead@hoet.co.uk

01788 820132

Apprenticeship standard

Business administrator

Level 3 (A level)

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