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Document Control Administrator Apprentice JBA Engineering

JBA Engineering are looking for an apprentice to assist with the smooth running of the team including duties such as creating and maintaining documents and ensuring documents are signed. This is a great opportunity to start your career in administration with the potential for a full-time position at the end of the apprenticeship.

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Closing date: 05 Feb 2023

Apprenticeship summary

  • Annual wage

    £9,379.50

    Wage to increase based on experience up to National Living Wage.

    Wages explained

    Apprentices are paid for their normal working hours and training that's part of their apprenticeship (usually one day per week).

    Minimum Wage Rates

  • Working week

    Monday - Friday with hours to be confirmed.

    Total hours per week: 37.50

  • Expected duration

    18 Months

  • Possible start date

    13 Feb 2023

  • Date posted

    16 Jan 2023

  • Apprenticeship level

    Advanced
    Level 3 (A level)

  • Reference number

    VAC1000122705

  • Positions

    1 available

What will the apprentice be doing?

  • Maintain and update the Document Transmittal Register as part of the audit trail
  • Receive and register all incoming project-related document transmittals
  • Register and dispatch all outgoing project-related document transmittals
  • Ensure documents are issued in the appropriate manner as agreed with the client
  • Ensure documents are signed, checked and approved appropriately
  • Ensuring the specified/required number of documents are submitted and that documents are transmitted as per the distribution list
  • Follow document control procedures and update when necessary
  • Filing of documents internally and externally and managing return dates for any information submitted
  • Archiving documentation recording and numbering appropriately to ensure everything is traceable
  • Provide administration support to the projects Contracts/Project Managers and Engineers
  • Quality checking all documentation and communication
  • Liaising with engineers and heads of department
  • Create and maintain document templates
  • General administration duties when needed

What training will the apprentice take and what qualification will the apprentice get at the end?

  • Level 3 Business Administration at Stockton Riverside College
  • Functional Skills Maths and English, if required

What is the expected career progression after this apprenticeship?

An opportunity for a full-time position at the end of the apprenticeship.

Requirements and prospects

Desired skills and personal qualities

Communication skills, Attention to detail, Problem solving skills, Team working, Time management, Able to work independently, Able to work under pressure, Hardworking, Committed, Able to follow instructions

Qualifications

GCSE or equivalent English (Grade A*-C/9-4) Desired
GCSE or equivalent Maths (Grade A*-C/9-4) Desired

About the employer

JBA are an engineering consultancy located in a petrochemical and heavy industrial region of the UK. This industrial heritage has enabled JBA to gather the necessary expertise and offer our services successfully throughout the UK and overseas. Our specialists are able to give advice and guidance on many aspects of the standards and regulatory compliance needed today. We believe that in many cases we can reduce your Plant operating costs using specialist expertise.

Employer

JBA Engineering

Address

17 EVOLUTION BUSINESS PARK

WYNYARD

BILLINGHAM

TS22 5TB

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Training

Training provider

THE EDUCATION TRAINING COLLECTIVE

Contact

Anna Harper

Anna.harper@the-etc.ac.uk

07436 795883

Apprenticeship standard

Business administrator

Level 3 (A level)

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