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Apprentice Course Administrator - Department of Politics & International Relations University of Oxford

We have an exciting opportunity for you to join the University of Oxford in the Department of Politics & International Relations, in a newly created role. You will assist the Courses Team with a wide variety of tasks across both undergraduate and postgraduate provision, including assisting with graduate applications and exam administration.

This apprenticeship requires you to apply through the employer's website.

Apply now

Closing date: 12 Feb 2023

Apprenticeship summary

  • Annual wage


    You'll enjoy 38 days’ paid holiday, generous pension schemes, travel discounts and professional development opportunities. Free entry to the Botanic Gardens and University colleges, and discounts at University museums.

  • Working week

    Monday - Friday, 9.00am - 5.00pm.

    Total hours per week: 36.5

  • Expected duration

    18 Months

  • Possible start date

    06 Mar 2023

  • Date posted

    13 Jan 2023

  • Apprenticeship level

    Level 3 (A level)

  • Reference number


  • Positions

    1 available

What will the apprentice be doing?

You will be located within the Courses Team in DPIR. The team manages all the department’s postgraduate courses and key aspects of our joint undergraduate courses alongside History, Philosophy and Economics.

You will assist the team with a wide variety of tasks across both undergraduate and postgraduate provision. This would include assisting with graduate applications, responding to offer holder enquiries, assisting with exam administration, dealing with lecture recording issues, providing communications support in relation to website updates or event organisation.

The role has arisen as we are a very busy team carrying out high impact, high profile work, and we are always looking for ways to improve what we do. This means we need extra resource within the team to help us provide a great service to our academic staff, students and offer holders.


  • Respond to basic enquiries and redirect them as appropriate
  • Edit lecture recordings
  • Input payments of examiners
  • Liaise with relevant teams and academic staff to organise teaching
  • Draft documents, for meetings and the website
  • Help to organise materials and venues for meetings, events and other communications
  • Assist other members of the team during peak periods
  • Compile and collate information
  • Update databases and assist in maintaining records
  • Carry out general office duties
  • Liaise with other departments as necessary
  • Any additional tasks that fall within your competency as directed

What training will the apprentice take and what qualification will the apprentice get at the end?


  • 15 months practical training period, plus 3 months for End Point Assessment

Delivery model:

  • Work-based training with your employer
  • 10 days Business Professionals training at college 
  • Approximately 12 on-site assessment visits per year
  • Level 2 Functional Skills in maths and English (7 days at college for each, if required)
  • Off the job training will count for at least 6 hours per week of an apprentice’s time at work

Qualifications included:

  • Level 2 Functional Skills in English and maths (if required)
  • Level 3 Business Administrator apprenticeship standard

End Point Assessment:

  • Knowledge test
  • Portfolio based interview
  • Project/improvement presentation

What is the expected career progression after this apprenticeship?

Over 80% of our apprentices continue with us in the role they have been trained for after their apprenticeship and that is just the start of their career.

Requirements and prospects

Desired skills and personal qualities

Communication skills, IT skills, Attention to detail, Team working, Good interpersonal skills, MS Excel, Outlook and Word


GCSE or equivalent maths and English Language (Grade A*-C/9-4 (or equivalent)) Essential

Things to consider

Please apply as soon as possible for this role. Should the right candidate be found prior to the closing date, then the vacancy may be closed early. Any new person applying for apprenticeship roles where Abingdon and Witney College deliver the training will be required to complete a series of initial assessments and eligibility checks prior to start. As a new Apprenticeship applicant, you will only have to undergo this process once. If you would like to talk to us about the assessments, please call us on 01235 216216. Qualification checks: By applying for this vacancy, you are giving Abingdon and Witney College permission to undertake a Learner Record Service check on your previous qualifications. We make every effort to ensure that applicants from non-traditional academic backgrounds or those who may not have the formal GCSE entry requirements can access apprenticeships where possible.

About the employer

We are the largest employer in Oxfordshire with around 14,000 staff working in and around Oxford in a huge range of roles. Our apprentices are never on their own and will benefit from a supportive environment working in collaboration with the rest of our committed team. You will also be supported by the central apprenticeship team and you will join our growing network of apprentices within the university. You will have the opportunity to become an apprenticeship ambassador for the University and region. We will provide you with a welcoming and inclusive workplace, offering support and development opportunities that will enable you to progress and do your best work. We recognise diversity as our strength, vital for innovation and creativity, and we aspire to build a truly diverse community, which values and respects every individual’s unique contribution.


University of Oxford


Manor Road Building

Manor Road



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Training provider



Jane Phipps

01235 216216

Apprenticeship standard

Business administrator

Level 3 (A level)

Employer's Application Instructions

This apprenticeship requires you to apply through the employer's website.

Apply now

Closing date: 12 Feb 2023