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Apprentice Admin Assistant Perseid School

Tasks will include undertaking reception duties, routine administration, maintaining online school calendar, co-ordinating arrangements for visits by medical professionals and other partners, providing assistance with the arrangement of and attendance at school functions and routine financial administration.

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Closing date: 03 Feb 2023

Apprenticeship summary

  • Annual wage

    £23,457.00

    Salary – Grade ME2 point 1 £23,457 FTE Apprentice Admin Assistant will work 37 hours per week, 43 weeks per year

  • Working week

    Monday – Friday 8.30-4pm. Lunch break is 30 minutes per day and is unpaid.

    Total hours per week: 37

  • Expected duration

    16 Months

  • Possible start date

    06 Feb 2023

  • Date posted

    16 Jan 2023

  • Apprenticeship level

    Advanced
    Level 3 (A level)

  • Reference number

    VAC1000122147

  • Positions

    1 available

What will the apprentice be doing?

Job purpose:

Under the direction of the Admin Officer and senior staff, provide general clerical, administrative and reception support to the school.

Main duties:

  • Undertake reception duties, being the first point of contact for parents and visitors to the school eg, answering routine telephone and face to face enquiries and signing in visitors, adhering to the school’s security policy, responding to general email enquiries, liaison with school transport staff at beginning and end of the day
    Provide pupil first aid/welfare duties, looking after sick pupils, liaising with parents/staff etc.
    Co-ordinate arrangements for visits by medical professionals and other partners
    Maintaining the online school calendar and room booking systems

Administration:

  • Provide routine clerical support e.g. photocopying, filing, faxing, emailing, complete routine forms, sort and distribute mail
  • Maintain manual and computerised records/management information systems, e.g. SIMS attendance data, pupil record file, weekly diary, room bookings and undertake typing, word-processing and other IT based tasks
  • Undertake routine administration e.g. inputting and extracting SIMS data, school meals, collating and distributing pupil information, maintaining the accident and incident register
  • Provide assistance with the arrangement of and attendance at school functions 
  • Assist with the deployment of cover staff to classes, including making decisions about redeployment in the case of shortage of staff

Resources

  • Operate office equipment e.g. photocopier, computer, laminator
  • Arrange orderly and secure storage of supplies
  • Undertake routine financial administration e.g. collect and record school uniform payments as required
  • Provide admin support for the Education Visits off-site programme including document management on the EVOLVE system
  • To assist with for uniform sales including stock maintenance and sales

Safeguarding and compliance responsibilities

  • Comply with and assist with the adherence to all school policies and procedures including to child protection, health and safety, confidentiality and data protection reporting all concerns to an appropriate person
  • Be aware of and support difference and ensure equal opportunities for all
  • Contribute to the overall ethos/work/aims of the school
  • Appreciate and support the role of other professionals
  • Attend and participate in relevant meetings as required
  • Participate in training and other learning activities and performance development as required

Desirable Experience: 

  • Experience of administrative work
  • Experience working with children (paid or voluntary)

What training will the apprentice take and what qualification will the apprentice get at the end?

  • Business Administration Level 3
  • All training and learning will be delivered on site

What is the expected career progression after this apprenticeship?

Upon successful completion of the apprenticeship, there may be opportunity to apply for full-time employment if there is a vacancy

Requirements and prospects

Desired skills and personal qualities

Knowledge of first aid, Computer literate, Excellent telephone manner, Good communication, Relates well to children, Understanding of Special Needs, Constructive team member, Punctual, Reliable, Self-motivated, Administration Experience, Participate in school training

Qualifications

GCSE or equivalent Maths and English (Grade 4 or above) Essential
Other First Aider at Work(or willingness to obtain this) (Grade Pass) Desired

Things to consider

DBS / Occupational Health check/2 x reference checks will be carried out prior to start.Term time only. Pension through Local Authority. Training and CPD will take place in school and externally where needed (i.e. First Aid). The interview will involve a face to face interview and an administrative test to test prioritising and computer literacy. Start Date: As soon as possible for the right candidate.

About the employer

Perseid School is a special school in SW London. We work with young people, aged 3-19 who have severe and complex learning difficulties and learners with an additional diagnosis of autism and/or physical/sensory difficulties.

Employer

Perseid School

Address

Perseid School

Bordesley Road

SM4 5LT

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Training

Training provider

SKILLS TRAINING UK LIMITED

Contact

Josh Morgan

joshmorgan@skillstraininguk.com

01922660546

Apprenticeship standard

Business administrator

Level 3 (A level)

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