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Office Assistant Apprentice SMITHERS PURSLOW LTD

The Office Apprentice is a member of the Office & Facilities team and in this capacity will assist in the running of the reception area at Head Office and assist other departments with office administration duties. You will be given an opportunity to develop your business admin skills and knowledge with an Investors in People Platinum company.

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Closing date: 28 Feb 2023

Apprenticeship summary

  • Annual wage

    £18,000.00

    Annual bonus scheme Annual Salary review (post probation)

  • Working week

    Monday to Friday between 9am - 5pm (6 hours of training per week included within this time).

    Total hours per week: 37.5

  • Expected duration

    18 Months

  • Possible start date

    31 Mar 2023

  • Date posted

    10 Jan 2023

  • Apprenticeship level

    Advanced
    Level 3 (A level)

  • Reference number

    VAC1000121196

  • Positions

    1 available

What will the apprentice be doing?

  • Answering incoming calls in a professional manner and taking clear and concise messages
  • Corresponding with internal personnel and departments through email and telephone
  • Greeting visitors and workers professionally and providing knowledgeable assistance
  • Organising drinks and lunch for visitors / meetings at HQ
  • Sorting, receiving, and distributing mail, correspondence and packages between departments and personnel at HQ
  • Responsible for all purchase ordering to include H&S equipment such as PPE, stationery, business cards, merchandise etc.
  • Responsible for booking accommodation, train, and airfares as and when required
  • Maintaining building security and health and safety compliance by monitoring sign in/out book
  • Reporting maintenance problems to Office and Facilities Manager for immediate remediation and help to organise for callouts for plumbers, electricians, builders etc.
  • Responsible for organising the parking and boardroom diary at Head Office
  • Responsible for maintaining the boardroom to a high standard, ensuring Health and Safety sanitising practices are carried out between meetings
  • Keeping Office Manager informed by reviewing office systems and identifying trends
  • Assisting the Office & Facilities team with efficient use of accommodation including furniture, cleaning, gardening, maintenance support, archiving, security, and telephone systems
  • Assisting the Office & Facilities team with organising events for the social committee and company days
  • Assist in completing new starter office and facilities inductions
  • Adding new staff on Simple In/Out system
  • Setting up new staff on Zappify business cards for mobile phones
  • Maintaining staff noticeboard
  • Organising archiving, filing, confidential waste, and shredding at HQ
  • At all times to comply with the requirements of the Company’s administrative & personnel procedures and Health and Safety regulations

What training will the apprentice take and what qualification will the apprentice get at the end?

Business Administration Level 3.

Functional Skills (if required).

As part of the programme employees will learn the following:

  • Personal Effectiveness & Time Management
  • Communication Skills & Relationship Building
  • Team Working and Personality Types
  • Understanding Data Protection & GDPR
  • Working with Regulations, Compliance & Change
  • Health & Safety in the Workplace
  • Problem Solving & Decision Making
  • Understanding Supply Chains
  • Basic Finance & Budgets
  • External Market Forces & Competition
  • Project Management Tools
  • Business Improvement Tools
  • Corporate Social Responsibility
  • Additional Bespoke Learning (if needed)

On completion of the programme individuals should be able to progress into more senior support or managerial positions.

The training takes place at your place of work and supported by an online dedicated tutor.

What is the expected career progression after this apprenticeship?

On completion of the programme individuals should be able to progress into more senior support or managerial positions.

Requirements and prospects

Desired skills and personal qualities

Communication skills, IT skills, Attention to detail, Organisation skills, Customer care skills, Administrative skills, Team working, Initiative, Patience

Qualifications

GCSE or equivalent English (Grade 4) Desired
GCSE or equivalent Maths (Grade 4) Desired

Things to consider

Due to the rural location of the office it would be beneficial for the applicant to hold a UK driving license with access to a car or have the means to get to the work place location

About the employer

We are a multi-disciplinary independent private practice established in 1978. Our building & quantity surveyors, civil & structural engineers and architects operate from 13 regional offices.

Employer

SMITHERS PURSLOW LTD

Address

SPRING LANE

GLASTON

OAKHAM

LE15 9BZ

Contact

Nicola Bowen

nbowen@gateleysmitherspurslow.com

07552552686

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Training

Training provider

THE APPRENTICE ACADEMY LIMITED

Apprenticeship standard

Business administrator

Level 3 (A level)

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