CEO Admin Assistant Apprenticeship ST LOUIS CATHOLIC ACADEMY

Our Lady of Walsingham Catholic Academy Trust is a Multi Academy Trust (MAT) comprising of 5 primary schools and 2 secondary schools located in Suffolk and Cambridgeshire. They are currently looking for a an assistant administrator apprenticeship. To manage the CEO’s diary and to maintain Trust calendars, ensuring they are up to date.

This apprenticeship requires you to apply through the employer's website.

Apply now

Closing date: 31 Mar 2023

Apprenticeship summary

  • Annual wage

    £18,603.52

  • Working week

    Monday to Friday Term Time Only (38 weeks), 8am to 5pm

    Total hours per week: 32

  • Expected duration

    18 Months

  • Possible start date

    10 Apr 2023

  • Date posted

    15 Dec 2022

  • Apprenticeship level

    Advanced
    Level 3 (A level)

  • Reference number

    VAC1000116532

  • Positions

    1 available

What will the apprentice be doing?

Working within the Trust Team and responsible to it and the CEO, your role will entail:

  • To satisfy the roles and responsibilities set out in this job description and any additional tasks reasonably requested by the CEO.
  • To undertake all identified training required to develop in the role.

Leadership support:

To be the first point of contact for the CEO and Trust and to provide general administrative assistance as needed to support the work of the CEO, Executive Team and Board on a day to day basis.

  • To respond to verbal and written queries in a timely fashion.
  • To collate correspondence and reports on behalf of the CEO, Executive Team and Board in conjunction with other staff who share this responsibility.
  • To manage the CEO’s diary and to maintain Trust calendars, ensuring they are up to date.
  • To send out agendas and accompanying documents for meetings as required by the CEO, Executive Team and Board.
  • To produce reports and collate documents for meetings, ensuring that deadlines are met.
  • In conjunction with the CEO, to maintain an overview of all Trust level policies and liaise with Executive Team members to ensure review dates are met.

General administration:

  • To update manual and computerised record/information systems.
  • To organise and distribute incoming and outgoing post.
  • To carry out filing, printing and photocopying.
  • To book training courses for the CEO, Executive Team and Board.
  • To assist with organising meetings and events, in person and remotely, including the organisation of rooms and equipment, and providing refreshments as required.

In conjunction with the CEO, to maintain an overview of all Trust level policies and liaise with Executive Team members to ensure review dates are met.

Communication:

  • To write and send professional email responses.
  • To assist with updating the Trust website, including the publication of Trust Policies.
  • To liaise with key personnel, particularly within all Trust schools.
  • To liaise with relevant staff regarding internal and external Trust communications via appropriate media eg newsletters, staff bulletins, press releases, social media posts etc.

To liaise with relevant staff with regards to assisting with marketing and promoting the Trust.

What training will the apprentice take and what qualification will the apprentice get at the end?

  • The learner will be studying the Business Administrator Level 3 Apprenticeship Standard qualification.
  • Day release to West Suffolk College.
  • Functional skills will be studied if equivalent qualifications are not held.

What is the expected career progression after this apprenticeship?

This is an 18-month fixed term contract, however, there is the potential for the position to become permanent and further suitable opportunities may arise within the Trust.

Requirements and prospects

Desired skills and personal qualities

Communication skills, IT skills, Attention to detail, Organisation skills, Administrative skills, Initiative, Team working

Qualifications

GCSE or equivalent Maths and English (Grade 4-9) Essential
Other First Aid Training (Grade Pass) Desired

Things to consider

Applicants should be happy to travel between different locations, thrive in a busy environment and be happy working for long periods on a computer.

About the employer

Our Lady of Walsingham Catholic Academy Trust is a Multi Academy Trust (MAT) comprising of 5 primary schools and 2 secondary schools located in Suffolk and Cambridgeshire. The Trust is a Catholic-based, child-centred MAT founded on Catholic values which underpin every social, academic and pastoral relationship and the related behaviours which act as live witness to our Faith. The Trust is committed to the high quality development of all staff. The Trust’s approach to professional development is enhanced by a sharing of expertise, best practice, resources and opportunities across the Trust. This ensures the capacity for continuously self-improving academies.

Employer

ST LOUIS CATHOLIC ACADEMY

Address

Our Lady of Walsingham Catholic MAT, Fordham Road

Newmarket

CB8 7AA

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Training

Training provider

WEST SUFFOLK COLLEGE

Apprenticeship standard

Business administrator

Level 3 (A level)

Employer's Application Instructions

This apprenticeship requires you to apply through the employer's website.

Apply now

Closing date: 31 Mar 2023