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Apprentice School Business Administrator OASIS COMMUNITY LEARNING

An Office Apprentice is a member of the school support staff, one of a team responsible for making sure that the efficient and effective organisation and administration of school processes, procedures and policies delivers the best possible service to all stakeholders. This is a fantastic opportunity for the right candidate.

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Closing date: 01 Dec 2022

Apprenticeship summary

  • Annual wage


    This position is paid at between £5.50 - £6.00 per hour dependent on age

  • Working week

    Monday - Friday 8.30am - 4.30pm with a lunch break. This position is term-time only.

    Total hours per week: 35.0

  • Expected duration

    18 Months

  • Possible start date

    02 Dec 2022

  • Date posted

    10 Nov 2022

  • Apprenticeship level

    Level 3 (A level)

  • Reference number


  • Positions

    1 available

What will the apprentice be doing?


To communicate with people in person, on the telephone and using email to assist with jobs such as:

  • Respond to queries and resolve problems
  • Provide information and services to customer requirements
  • Take and record messages (using the school systems)
  • Organising travel and overnight accommodation arrangements, as required
  • To use the school reprographics systems to copy and distribute complex and multiple documents, making sure there is a supply of the materials required to operate the systems and report and record faults
  • To collate, edit and send the weekly newsletter to the school community in PDF (email, website) and paper forms
  • To maintain and oversee the school website and social media accounts e.g., daily tweets
  • Working with the SAO, to maintain MIS and complete year end processes
  • To use word processing equipment to prepare, layout, print and dispatch documents for example letters, memos, committee reports and papers
  • To coordinate the receipt, sorting and distribution of incoming messages, post and deliveries and the collection and dispatch of outgoing mail, packages and so forth
  • To contribute to the organisation and arrangement of events - which may include (but not exclusively) training courses, school assemblies, school swimming sessions, transport, festivals and concerts - through the provision of materials, equipment, set-up, invitations, publicity and so forth
  • To lead working with outside agencies on school initiatives such as Healthy Schools, cycle training and the school travel plan
  • To use computerised management information systems and/or paper-based filing systems to enter, record and retrieve data, supply information to support school administration and organisation and make returns required by a variety of sources
  • To coordinate and collate supplies, stock and ordering for school resources
  • To support the cluster lead in completing financial tasks for the school
  • To work in accordance with the values, culture, ethos, equalities and inclusion policies of the school proactively promoting anti-racist, anti-sexist and anti-discriminatory behaviours in the day-to-day operation of the job
  • To take appropriate action to identify, evaluate and minimise any risks to health, safety and security in the immediate working environment
  • To complete school-based induction and any subsequent training required to improve performance
  • To take part in the school appraisal system

What training will the apprentice take and what qualification will the apprentice get at the end?

  • Business Adminstrator Level 3 Apprenticeship standard.
  • With the support of an assessor, you will demonstrate the knowledge, skills and behaviours required to achieve this apprenticeship standard. 
  • You will also be supporting in achieving functional skills maths or English, if required. 

What is the expected career progression after this apprenticeship?

  • Following successful completion of this apprenticeship, there may be a permenant contract available. 

Requirements and prospects

Desired skills and personal qualities

Communication skills, IT skills, Attention to detail, Organisation skills, Customer care skills, Problem solving skills, Administrative skills, Number skills, Analytical skills, Logical, Team working


GCSE or equivalent English (Grade C/4 or above) Essential
GCSE or equivalent math (Grade C/4 or above) Essential

Things to consider

This position is subject to a Full Enhanced DBS and reference checks

About the employer

Oasis Academy Johanna is driven by a powerful ethos which aspires to treat everyone inclusively and recognises the importance of a holistic approach to education. As well as continuing to build a strong school and deliver a first-class education, it is also our desire to build a strong community, recognising that educational needs to not exist in isolation from the needs of the whole person.




Oasis Johanna

Johanna Street



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Training provider




Apprenticeship standard

Business administrator

Level 3 (A level)

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