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Apprentice Business and Customer Service Administrator South Park - Compass Care Homes LTD

This is an exciting opportunity to work for Compass Care Homes undertaking varied duties. You will be working with a hardworking and friendly team.

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Closing date: 31 Dec 2022

Apprenticeship summary

  • Annual wage

    £9,100.00

    £5.00 to £6.50 per hour, subject to experience Weekly wage £175 to £227.50 The salary may increase after a probationary period, if the budget allows, following successful employment and production of the required work towards the apprenticeship.

  • Working week

    Monday to Friday, Wednesdays at College, hours TBC.

    Total hours per week: 35

  • Expected duration

    15 Months

  • Possible start date

    09 Jan 2023

  • Date posted

    11 Oct 2022

  • Apprenticeship level

    Intermediate
    Level 2 (GCSE)

  • Reference number

    VAC1000095628

  • Positions

    1 available

What will the apprentice be doing?

The role will include various administration duties with the aim to develop and have more responsibility during your apprenticeship. The role will include some of the following areas:

  • General administrative duties including typing correspondence by e-mail, letters, minute taking, including typing up notes.
  • To undertake filing, photocopying and distribution of relevant documents.
  • Answering the telephone in a professional manner and dealing with enquiries
  • Using cloud software (Monday.com) for administrative tasks and communication with management team
  • Responsible for co-ordinating the post & sending post out
  • Support to members of the Management Team
  • Weekly finance checks on service users’ petty cash
  • Using Microsoft Packages, in particular Word and Excel
  • Inputting data onto internal systems with a high level of accuracy,
  • Scanning and uploading petty cash receipts & business card receipts
  • To deal courteously and efficiently with all visitors.
  • Providing refreshments for visitors when required
  • Dealing with stationery/stock levels and reordering as and when appropriate
  • Assisting all members of the team as and when required
  • Dealing with requests for information

As part of your contract of employment completion of the Apprenticeship Training Programme forms part of your duties as well as helping your personal and professional development; the requirements to complete the programme are as follows:

  • Attend and be punctual for all induction sessions
  • Attend and be punctual for all lessons
  • Complete all required assignments with by the required timeline.
  • Build up your portfolio of evidence on-going during your apprenticeship programme.
  • Access support from your tutor/assessor as and when required
  • Access support from your manager with regards to any evidence requirements or support as and when required
  • Attend all work-based training/support sessions

The above is not an exhaustive list of duties and you will be expected to perform different tasks as necessitated by the organisation which is relevant to your post within the company to meet the overall business objectives.

What training will the apprentice take and what qualification will the apprentice get at the end?

Overview of Customer Service Apprenticeship Standard

The role of a customer service practitioner is to deliver high quality products and services to the customers of their organisation. Your core responsibility will be to provide a high-quality service to customers.

The standard covers the following:

Knowledge

  • Knowing your customers
  • Understanding the organisation
  • Meeting regulations and legislation
  • Systems and resources
  • Your role and responsibility
  • Customer experience
  • Product and service knowledge

Skills

  • Interpersonal skills
  • Communication
  • Influencing skills
  • Personal organisation
  • Dealing with customer conflict and challenge

Behaviours / Attitude

  • Developing self
  • Being open to feedback
  • Team working
  • Equality – treating all customers as individuals
  • Presentation – dress code, professional language
  • “Right first time”

You will complete an End Point Assessment this will involve the following:

  • Showcase/Portfolio
  • Interview
  • Practical Observation
  • Professional Discussion

Functional Skills:  Level 1 and then L2 in Maths and English (Exemptions may apply if Grade A - C GCSE, Functional/Key Skills Level 1 or 2 has been achieved.

You are given one day per week as time off to study; you will attend classes via Teams and complete work for your apprenticeship. The study day is a Wednesday.

What is the expected career progression after this apprenticeship?

There is a strong possibility that you will gain a permanent position following successful employment as well as achievement of the full apprenticeship qualification.

There may also be further apprenticeship/other training available following successful employment and achievement of the apprenticeship qualifications.


Requirements and prospects

Desired skills and personal qualities

Communication skills, IT skills, Attention to detail, Organisation skills, Customer care skills, Problem solving skills, Administrative skills, Number skills, Team working, Initiative, Literacy skills, Able to use Microsoft packages, Can work to deadlines, Can use email and the internet, Enthusiastic, Flexible approach to work, Punctual and good attendance, Friendly and approachable, Commited

Qualifications

GCSE or equivalent English (Grade 4/C) Essential
GCSE or equivalent Maths (Grade 4/C) Essential
GCSE or equivalent IT (Grade 4/C) Desired

Things to consider

There are good transport links by bus – 10/15 minutes by bus from Huddersfield Bus Station Please check cost and time it will take to travel Following applying for this vacancy the first stage, after your initial application, will be to attend an interview with Nichola Barnes via Zoom. If you do not attend this interview your application will not progress any further. For any further information on this vacancy please contact Nichola Barnes at Kirklees College on E-mail: nbarnes@kirkleescollege.ac.uk Mobile Number: 07788390025 Apprenticeship Team: apprenticeships@kirkleescollege.ac.uk NO CONTACT should be made with the employer at this initial stage, the College is more than happy to help you with any queries you may have. The salary may be negotiable. This will depend on experience. The salary may also increase after a probationary period, if the budget allows, following successful employment and production of the required work towards achieving the qualifications towards the apprenticeship training programme. This vacancy may close early if sufficient applications are received. Please ensure you apply early to avoid disappointment. Your employer will allow you time off for study and this will be part of your contract of employment. You should attend all required classes and keep up to date with any set work. At this present time classes are delivered via Teams so apart from an induction session you will not need to attend Kirklees College, delivery will be online.

About the employer

We are a CQC registered provider for a range of services including Home Care Support for Adults with Learning Disabilities.

Employer

South Park - Compass Care Homes LTD

Address

10-11 PARK DRIVE SOUTH

HUDDERSFIELD

HD1 4HT

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Training

Training provider

KIRKLEES COLLEGE

Contact

April King

aking02@kirkleescollege.ac.uk

07866794733

Apprenticeship standard

Customer service practitioner

Level 2 (GCSE)


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