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Business Administration Apprentice University of Newcastle upon Tyne

We are recruiting for a Business Administration Apprentice to work within the Careers Service at Newcastle University. We can offer a diverse opportunity to complete an apprenticeship within a friendly and supportive service giving you opportunities to expand your skills across administration, database management, events support, marketing and PR.

This apprenticeship requires you to apply through the employer's website.

Apply now

Closing date: 09 Dec 2022

Apprenticeship summary

  • Annual wage


    £13,183 aged 18-20

  • Working week

    Monday – Friday, 09:00 – 17:00 with 45-minute lunch break.

    Total hours per week: 37

  • Expected duration

    18 Months

  • Possible start date

    12 Dec 2022

  • Date posted

    07 Oct 2022

  • Apprenticeship level

    Level 3 (A level)

  • Reference number


  • Positions

    1 available

What will the apprentice be doing?

The Placements Team within the Careers Service at Newcastle University is looking to recruit a hardworking and enthusiastic Business Administration Apprentice to the team to support a wide range of administrative and marketing activity.  The Placements Team supports Undergraduate students to find and undertake an industrial placement year as part of their degree.  More information at

On a day-to-day basis, the Apprentice will support the team with a variety of administrative and marketing tasks, including:

  • Responding to and managing student and employer queries within a shared email inbox
  • Management and updating of excel databases, other Microsoft Office applications such as Teams and SharePoint, and online systems such as the Careers Service operating system, MyCareer, and the University’s Virtual Learning Environment (VLE), Canvas.
  • Setup and management of workshops and 1-2-1s for students on placement, including email communications, system updating and diary management
  • Liaise with University colleagues via Teams and email to review details of placement students and ensure key university processes for exams and registration are followed.
  • Marketing administration, including writing of short announcements to promote placement opportunities, editing of case study materials and sharing of social media content
  • Review and check key details of student placement information via university systems and internet research. Use of email to check and confirm placement details.
  • Take minutes of team meetings and update actions within Team planning documents

The Apprentice will also support with wider Careers Service activity and projects including events and marketing support, graduate vacancy and database management and internships and placement recruitment administration support.

What training will the apprentice take and what qualification will the apprentice get at the end?

Level 3 Business Administrator apprenticeship standard, which includes:

  • Level 2 Functional Skills in maths and English (if required)
  • End-Point Assessment (EPA)
  • Training delivered by Access Training through a mixture of projects, training workshops and one to one support.
  • Apprenticeship standard - Business Administrator

What is the expected career progression after this apprenticeship?

Upon successful completion of the apprenticeship, you will have the opportunity to apply for other roles within the Careers Service and continue with your development and progression.

Requirements and prospects

Desired skills and personal qualities

Communication skills, IT skills, Attention to detail, Customer care skills, Team working, Initiative


GCSE or equivalent English (Grade Minimum Grade A*-C/4-9) Essential
GCSE or equivalent Maths (Grade Minimum Grade A*-C/4-9) Essential

Things to consider

You can include reality check here and employee benefits

About the employer

Newcastle University is part of the Russell Group of research-intensive universities. We have over 37,000 students and 6,000 colleagues, giving us a diverse, vibrant and dynamic professional environment. Our UK campus is based in Newcastle city centre and we also have a global presence through our campuses in Singapore and Malaysia. We have a thriving international community of colleagues and students from over 140 countries.


University of Newcastle upon Tyne


King’s Gate


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Training provider


Apprenticeship standard

Business administrator

Level 3 (A level)

Employer's Application Instructions

This apprenticeship requires you to apply through the employer's website.

Apply now

Closing date: 09 Dec 2022