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Business Administrator Apprentice Level 3 Danemill School

Danemill Primary School are looking for an enthusiastic, reliable and well organised individual to join their school office team. The focus of the role is to provide support to the Office Manager and the office administration team.

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Closing date: 30 Sep 2022

Apprenticeship summary

  • Annual wage


    Wages explained

    Apprentices are paid for their normal working hours and training that's part of their apprenticeship (usually one day per week).

    Minimum Wage Rates

  • Working week

    Monday-Thursday 8.15am-4.30pm Friday 8.30am-4.00pm

    Total hours per week: 37

  • Expected duration

    18 Months

  • Possible start date

    24 Oct 2022

  • Date posted

    31 Aug 2022

  • Apprenticeship level

    Level 3 (A level)

  • Reference number


  • Positions

    1 available

What will the apprentice be doing?

The apprentice will be working within the busy school office supporting the school admin team. You will be taking care of a range of administrative responsibilities whilst working towards a qualification.

Key responsibilities include but are not limited to:

  • To ensure that visitors to the school site sign in, provide suitable ID including child protection documentation where applicable, are issued with a visitor pass and are taken to/collected by the appropriate person
  • To answer the telephone and deal with routine queries where possible or otherwise transfer calls or take and pass on messages
  • To make routine telephone calls to pass on or obtain information or to raise/resolve simple queries
  • To undertake post duties including collecting, opening, sorting and distributing incoming post and enveloping and dispatching outgoing post
  • To monitor and maintain the school e-mail account on a daily basis, responding directly to routine enquiries, filtering marketing information and/or forwarding e-mails to the appropriate person
  • To distribute information/documentation to the school community as appropriate, including use of school-home communication systems
  • To respond to routine correspondence by making use of standardised information
  • To file documentation accurately within the school’s/college’s existing filing system
  • To arrange meetings/training events when requested, including booking rooms, inviting delegates and arranging refreshments as required
  • To obtain quotes and make bookings for school trips (including travel arrangements) as requested by teachers
  • To operate standard office equipment, e.g., photocopiers, scanners, shredders, etc.
  • To produce typed documents from information provided, ensuring good spelling and punctuation and using appropriate layout/presentation (e.g., letters to parents, event tickets, etc.)
  • To monitor and maintain office stationery stock to pre-determined levels, requesting orders for stock replenishment/replacement in a timely manner
  • To check deliveries to the school against the delivery note/order, noting any discrepancies and reporting them to the supplier in a timely manner
  • To assist with the production of pupil lists for activities, clubs, milk, medication, dietary needs, etc. as required
  • To process routine documentation and check for completeness and errors, taking appropriate steps to resolve basic/routine issues and referring more complex queries to the appropriate person
  • To input data and information onto computer systems and use these systems to extract information as instructed, which may require some manipulation
  • To undertake routine cash handling duties, including receiving and recording payments for school meals and trips, issuing receipts and preparing for banking
  • To pursue outstanding payments for school meals and trips in a timely manner using standardised letters and inform the appropriate person if payment is still not received
  • Any other duties, commensurate with the grade, for which the post holder has appropriate skills/training, as may be required from time to time
  • To supervise children during activities at holiday clubs

What training will the apprentice take and what qualification will the apprentice get at the end?

The responsibilities of the role are to support and engage with different parts of the organisation and interact with internal or external customers. With a focus on adding value, the role of business administrator contributes to the efficiency of an organisation. You will receive a blended method of learning including coach visits and attending workshops, working towards achieving nationally recognised qualifications in:

  • Level 3 Business Administration Standard
  • Level 2 Functional Skills Maths
  • Level 2 Functional Skills English

What is the expected career progression after this apprenticeship?

Good opportunities for personal and career development and either to play a significant part in continuing to develop the school and also opportunity to progress to roles within the Discovery Schools Academy Trust.

Requirements and prospects

Desired skills and personal qualities

Communication skills, IT skills, Attention to detail, Organisation skills, Customer care skills, Administrative skills, Team working, Initiative, Non judgemental, Patience


GCSE or equivalent Maths and English (Grade 4 or C) Desired

About the employer

At Danemill we believe that a happy child is a child who will enjoy learning in a positive, inclusive and fun environment. Our aim is to ensure that each and every child fulfils their potential and is ready for the next stage in their education. Danemill is part of Discovery Schools Multi Academy Trust. The Trust consists of 13 schools who work closely in partnership together for the benefit of all of our children. We also enjoy working in partnership with the Affinity Teaching School Alliance and our local family of schools including the local secondary school.


Danemill School


Mill Lane



LE19 4LH

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Training provider



Jo Povall


Apprenticeship standard

Business administrator

Level 3 (A level)

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