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Business Administrator Apprentice St Bede’s. Catholic School & Sixth Form College

We wish to appoint Business Administrator Apprentice, to join our vibrant office team at St Bede’s Catholic School & Sixth Form College. St. Bede’s is a highly successful, oversubscribed, outstanding school, located within easy travelling distance of Durham, Newcastle and Sunderland.

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Closing date: 24 Feb 2023

Apprenticeship summary

  • Annual wage


    Apprenticeship wage for year one is £6.60 per hour, on completion of first year, apprentices will be paid the National Minimum Wage for their age.

  • Working week

    Monday – Friday 0800 – 1600 Friday 0800 – 1530

    Total hours per week: 37.0

  • Expected duration

    24 Months

  • Possible start date

    27 Feb 2023

  • Date posted

    30 Aug 2022

  • Apprenticeship level

    Level 3 (A level)

  • Reference number


  • Positions

    1 available

What will the apprentice be doing?

St Bede’s Catholic School & Sixth Form College have an exciting opportunity for someone to join their administration team. The successful person will have a cheerful demeanour, provide administrative support in order to meet the needs of the school. You will play a crucial role in the smooth running of the main school office and provide support to all areas of school administration

●        Answering and directing incoming calls or taking appropriate messages and forwarding these to the necessary persons. Respond promptly to concerns from parents, staff or students.

●        Make outgoing calls, for example to arrange meetings or to obtain / relay information.

●        Greeting visitors to the school and ensuring they are registered on the signing in system. Provide all visitors with a visitor’s badge, safeguarding and health and safety information.

●        Answering student, parent, and staff queries either in person or over the phone.

●        Ensure students sign in and out as appropriate, for example for appointments, study leave.

●        Dealing with all incoming and outgoing post for the school, including examination post. This will also include franking outgoing mail and recording the associated expenditure.

●        Preparing mailshots and organising the distribution to relevant staff, students and parents.

●        General use of office equipment such as scanning, photocopying, shredding, filing.

●        Maintain paper based and electronic data, documentation, filing and archiving systems, ensuring GDPR and Data Protection compliance in all record keeping procedures.

●        Using school based electronic systems, including the school database and Office 365, in order to support all areas of admin. 

●        To assist with general admin tasks, including copy typing, filing etc.

●        To assist with the reprographics services provided in the school. Work alongside the reprographics manager and complete staff requests for photocopying.

●        Book rooms for visitors, meetings and staff in school.

●        Coach bookings for school trips and activities.

●        Learn other admin roles within the school to provide cover when needed 

What training will the apprentice take and what qualification will the apprentice get at the end?

Level 3 Business Administrator apprenticeship standard, which includes:

  •  Level 2 Functional Skills in maths and English (if required)
  • End-Point Assessment (EPA)
  • Training delivered by Access Training through a mixture of projects, training workshops and one to one support.

What is the expected career progression after this apprenticeship?

On completion of the apprenticeship, there may be an opportunity for a permanent role within the business. 

Requirements and prospects

Desired skills and personal qualities

Communication skills, IT skills, Organisation skills, Team working, Initiative, Good work ethic, Build effective relationships, Work under pressure, Attain confidentiality


GCSE or equivalent 5 GCSES to inc Maths and English (Grade A*-C / 9-4) Essential
GCSE or equivalent English (Grade A*-C / 9-4) Essential
GCSE or equivalent Maths (Grade A*-C / 9-4) Essential

Things to consider

Candidates must be able to travel to St Bede’s for an 8.00am start – please check travel arrangements prior to applying for the role. Benefits - Holidays increase with service. Cycle scheme. On-site free parking. Company pension scheme. Coffee shop on site. Canteen on site.

About the employer

St Bede’s Catholic School and Sixth Form College are proud to be part of the Bishop Wilkinson Catholic Education Trust, a family of secondary, middle, primary and first schools in Durham, Gateshead, Northumberland and Sunderland. This is an exciting time to join our supportive, and growing team.


St Bede’s. Catholic School & Sixth Form College


Consett Road




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Training provider



0191 4904646

Apprenticeship standard

Business administrator

Level 3 (A level)

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