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Business Administrator Apprentice VIAMASTER INTERNATIONAL LTD

The role is to provide business administration support to Viamaster International Limited, with a core focus on the new customs processes. During your apprenticeship you will work primarily as part of the Operations Team, providing admin support to our load planners, other freight operators and also our accounts team.

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Closing date: 15 Aug 2022

Apprenticeship summary

  • Annual wage

    £12,740.00

    An hourly rate of £7.00

  • Working week

    Monday to Friday, 09:00am – 17:00pm, with 1 hour for lunch

    Total hours per week: 35.0

  • Expected duration

    18 Months

  • Possible start date

    29 Aug 2022

  • Date posted

    13 Jul 2022

  • Apprenticeship level

    Advanced
    Level 3 (A level)

  • Reference number

    VAC1000065324

  • Positions

    1 available

What will the apprentice be doing?

  • Checking client paperwork for correct information and declarations. Creation of customs entries with submission to HMRC via our IT platform
  • Raising safety and security declarations to overseas customs authorities
  • Answer telephone and email enquiries from potential and existing customers & suppliers. Take messages, to be passed to operations, administrative or commercial staff promptly as appropriate
  • Carry out reception duties including greeting and assisting customers and visitors
  • Take shipment bookings either by phone, fax, or email
  • Entering data onto the freight management operating system, updating trailer planning records
  • Produce various documents for clients, drivers, warehouse staff and internal use from templates / freight management system
  • Support Viamaster International staff with administrative tasks including the creation of job files, printing, photocopying, filing and other general office duties
  • Assisting the Operations team in obtaining documentation from clients and collection drivers, and providing delivery documentation to UK & International drivers
  • Support the Operations team in gathering delivery information and vehicle locations from drivers, foreign sub-contract hauliers, third party freight forwarders and overseas partners in Italy, France, etc.
  • Assist operations staff with measuring and photographing oversized or unusual cargo
  • Assist the Finance team entering data onto the computerised system and other accounting tasks
  • Where required, training will be provided in carrying out the duties listed above

What training will the apprentice take and what qualification will the apprentice get at the end?

Business Administrator Level 3, delivered via monthly Tutor led workshops (live, virtual 3 – 5 hour sessions) self-led study and blending learning and development activities, all, within the workplace.

What is the expected career progression after this apprenticeship?

As with any apprenticeship opportunity – if you prove yourself to be a valuable member of the team there is a strong chance of a permanent post within the business.


Requirements and prospects

Desired skills and personal qualities

Communication skills, IT skills, Attention to detail, Organisation skills, Team working, Initiative

Qualifications

GCSE or equivalent Maths and English (Grade C/4) Desired

Things to consider

Your application via The Government Apprenticeship website, is the 1st stage of CT Skills’ (Training Provider) Apprenticeship Application Process. If your application is shown as ‘successful’ this means that you have passed the first stage of our application process and will need to send your latest cv and undergo a call with our Recruitment Team.

About the employer

Viamaster International Limited, part of the Viamaster group of companies, have been at the forefront of express, trailer operations from the UK to / from Italy for over 15 years. In addition to the Italian operation, we also serve France, Benelux, Germany, Spain, and many more European destinations on a scheduled basis – in a freight forwarding capacity we have global coverage by air & sea.

Employer

VIAMASTER INTERNATIONAL LTD

Address

Leeds 27 Industrial Estate

Bruntcliffe Avenue

Morley

LS27 0LL

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Training

Training provider

CT SKILLS LIMITED

Contact

Poppy Tolson

poppy.tolson@ctskills.co.uk

Apprenticeship standard

Business administrator

Level 3 (A level)


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