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EVENTS ASSISTANT APPRENTICESHIP LEVEL 3 HEALTHCARE CONFERENCES UK LTD

Established in 2011, we are the leading provider of health and social care CPD conferences in the UK. Our events support knowledge sharing, professional development and take a practical approach to learning through case study based best practice. We are looking for an Events Administrator to join our busy, award winning company

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Closing date: 20 Aug 2022

Apprenticeship summary

  • Annual wage

    £9,379.50

    Wages explained

    Apprentices are paid for their normal working hours and training that's part of their apprenticeship (usually one day per week).

    Minimum Wage Rates

  • Working week

    o Mon – Fri 9.00-5.30 Working from home, with training over Zoom. On-site conference attendance in London maybe once a month 8.30-5.00 (Most staff are Surrey based) o Total hours per week: 37.50

    Total hours per week: 37.5

  • Expected duration

    21 Months

  • Possible start date

    30 Aug 2022

  • Date posted

    17 Jun 2022

  • Apprenticeship level

    Advanced
    Level 3 (A level)

  • Reference number

    VAC1000056422

  • Positions

    1 available

What will the apprentice be doing?

The Events Administrator will be required to provide administrative support to the different departments within the company on a rotation, with some allocated ongoing responsibilities.  This will provide learning opportunities in the following areas:  conference production, event marketing, logistics including; sourcing venues, delegate & speaker comms, exhibition sales, finance including; budgeting & credit control, running virtual and on-site events.

Specific duties will include:

Marketing:

Creating e-shots
Social media posts including Twitter, Facebook and LinkedIn
Responding to enquiries and following up leads
Updating our website, adding news pages
Data research and entry
Conference Production:

Inviting and confirming speakers
Logistics:

Processing bookings
Briefing venues with our requirements
Pre and post event delegate comms
Exhibition Sales:

Researching new companies
Data entry
Finance:

Matching up purchase orders
Checking client conference P&Ls
Chasing unpaid invoices
On-site:

Running virtual events with Zoom
Running in-person events at London venues

What training will the apprentice take and what qualification will the apprentice get at the end?

Advance level qualification Event Assistant Standard.

A 100% tailored training and assessment program will be delivered to support you throughout your Apprenticeship, topics covered include:-

Events Introduction
Personal and professional development
Customer needs and service
Functions and logistics
Legislation and regulations
Venues and events planning
Event management
Ethics, inclusion and social responsibility
Suppliers, choice, feedback and planning
Business needs and competitors
Budgets and Finance
Report writing and planning
Marketing and Advertising
Reflective practice and evaluation

What is the expected career progression after this apprenticeship?

You’ll be comfortable working in a fast-paced environment and can work under pressure and meet tight deadlines.  Following a successful apprenticeship we would hope to offer a permanent position however we cannot guarantee this.

Requirements and prospects

Desired skills and personal qualities

Communication skills, IT skills, Attention to detail, Organisation skills, Customer care skills, Problem solving skills, Presentation skills, Administrative skills, Number skills, Analytical skills, Logical, Team working, Creative, Initiative, Non judgemental, Patience

Qualifications

GCSE or equivalent GSCE in maths, English, ICT (Grade 4/C or above) Desired

Things to consider

Expected Apprenticeship Duration – The duration of the apprenticeship is a max of 21 months. This breaks down as below: 18 months learning and course delivery with MBKB. 3 Months End Point Assessment with Professional Assessment ltd

About the employer

Our experience We run over 300 CPD certified events a year attracting between 25 and 600 delegates. We are the largest independent organiser of healthcare and social care conferences in the UK and as such have expert knowledge of the market. Our conferences range from small masterclasses and in house events through to two days with multiple conference streams and workshops per day, social events in the evening, and large independent exhibitions. The group of companies has three Directors all of which are owners and work within the organisation: Clare Gallagher, Managing Director, Kerry Tarrant, Marketing Director and Peter Gallagher, Finance Director. The current company turnover is just under £2M. The company was founded in July 2011. In December 2019 we were delighted to win the 2019 ABPCO Excellence award for Best Agency Conference Organiser, we were also finalists for the 2020 ABPCO Excellence Award for Best In House Conference and more recently we are pleased to be finalists for Business of the Year at the 2021 SMA National Business Awards.

Employer

HEALTHCARE CONFERENCES UK LTD

Address

8 WILSON DRIVE

OTTERSHAW

CHERTSEY

KT16 0NT

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Training

Training provider

MBKB LTD

Contact

Nicki Bevan

recruit@mbkbgroup.com

+447494596865

Apprenticeship standard

Event assistant

Level 3 (A level)

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