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Office Administrator Apprentice Invicta Grammar School

Answering the telephone and covering reception after initial training. Letters and email communication to stakeholders. Booking meetings and venues. Administration tasks in relation to school trips. Supporting the organisation of school events.

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Closing date: 16 Oct 2022

Apprenticeship summary

  • Weekly wage


    Wages explained

    Apprentices are paid for their normal working hours and training that's part of their apprenticeship (usually one day per week).

    Minimum Wage Rates

  • Working week

    Monday-Thursday 8.00am-4.00pm Friday – 8.00am-3.30pm 30 minutes (unpaid) break for lunch

    Total hours per week: 37.00

  • Expected duration

    18 months

  • Possible start date

    30 Oct 2022

  • Date posted

    31 Mar 2022

  • Apprenticeship level

    Level 3 (A level)

  • Reference number


  • Positions

    1 available

Main Duties:

  • To provide a confidential and admin support service to the school supported by the Office Manager
  • To cover reception

Job contexts:

The post-holder provides a range of administration service and therefore work is generated throughout the day.This might include the following tasks:

  • Arrange necessary stationery orders
  • Prepare and issue letters
  • Issue and distribute emails as requested
  • Assistant with the development of relevant school literature
  • Answering the telephone and covering receptions, after initial training
  • Letters and email communication to stakeholders
  • Booking meetings and venues
  • Administration tasks in relation to school trips
  • Supporting the organization of school events
  • Supporting with our transition programme
  • Assisting with hospitality arrangements

Requirements and prospects

Desired skills

  • Excellent attendance and time keeping record
  • Good secretarial/word processing skills with clear working knowledge of Word for Windows and Excel
  • Good interpersonal skills; the ability to communicate effectively with a variety of people and to assess and diffuse confrontational situations

Personal qualities

  • The ability to work as a member of a collaborative team
  • Have a sense of humour
  • Discretion
  • The capacity to remain calm and to cope with the unexpected

Desired qualifications

We would like a Level 3 Apprentice who has completed a Level 2 award in business administration or similar, and level 2 English and Maths are desirable (GCSEs at A-C or 9-4, or Functional Skills equivalent).

Future prospects

For the right candidate there are good future prospects with opportunities in administration within the school or across the Trust.

Things to consider

Apprentices may be asked to support evening events during term time – this will be through negotiation.

About the employer

At Invicta Grammar, we seek to develop the skills, talents and interests of all our students as individuals.  We have high expectations and high aspirations for all and our vision is one of academic excellence in a supportive and caring environment.  Our results are outstanding and make us the best school in Maidstone and the opportunities, and care we provide are equally outstanding.


Invicta Grammar School


Huntsman Lane


ME14 5DS

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Training provider


Applications for this apprenticeship are being processed by Profile Development and Training


Ian Pearce 07554435343

  • Level 3 Business Administrator apprenticeship standard
  • Level 2 Functional Skills in English and maths if required
  • Preparation for end point assessment

Apprenticeship standard

Business administrator

Level 3 (A level)

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