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Administrator Apprenticeship Rix & Kay Solicitors Llp

Our client based in Uckfield, is looking to recruit an office Administrator to ensure smooth running of the Branch and provide administrative support.

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Closing date: today

Apprenticeship summary

  • Annual wage


  • Working week


    Total hours per week: 37.50

  • Expected duration

    18 months

  • Possible start date

    14 Oct 2022

  • Date posted

    19 Oct 2021

  • Apprenticeship level

    Level 3 (A level)

  • Reference number


  • Positions

    1 available

  • Sorting incoming and outgoing post and DX and putting into appropriate trays
  • Providing reception cover when needed
  • Entering deeds, wills and powers of attorney onto data base and securely storing them in the strong room
  • Carrying out 6-monthly audits on deeds wills and powers of attorney removed from strong room
  • File filleting and closing in readiness for electronic archiving
  • Check PFW for undertakings/outstanding appointments and calculate interest payable where applicable before closing files and signing off file closure forms
  • Preparing closed files for archiving and retrieving from archive centre if required
  • Carrying out banking procedures including paying in cheques received in that day
  • Maintaining petty cash and preparing expense sheets to be balanced at end of month
  • Dealing with engineers and workmen when called in to work in premises
  • Maintaining fire alarm records and responsible for system working efficiently
  • Maintaining two weekly health & safety, and fire safety checks
  • Ordering stationery on a weekly basis
  • Ordering kitchen and food supplies for the branch
  • Provide refreshments for clients if necessary
  • Ensure all client facing areas are kept to a high standard
  • Assisting the IT Department when possible
  • To assist with any other ad hoc office support tasks as they arrive

Requirements and prospects

Desired skills

  • Previous office experience
  • Good IT skills
  • Excellent verbal and written communication skills
  • Good organisation and self-motivation skills
  • Interpersonal and communication skills
  • Building relationships and team working skills
  • Flexibility

Personal qualities

  • Personable and friendly manner
  • Ability to use own initiative
  • Good organisation skills
  • Positive, confident and flexible approach to tasks
  • Professional and clear telephone manner
  • Able to work well as part of a team

Desired qualifications

  • GCSE (or equivalent) grade C/4 or above in maths and English
  • Ideally Educated to ‘A’ level standard 

Future prospects

  • After successful completion of the Apprenticeship programme, there is potential to progress into permanent position

About the employer

Rix & Kay is a full-service law firm with offices in Ashford, Brighton & Hove, Seaford, Sevenoaks and Uckfield. We retain a strong regional presence across Sussex, Kent, Surrey and London and work in partnership with business owners, entrepreneurs and individuals, providing expert legal advice across a wide range of legal services.


Rix & Kay Solicitors Llp


The Courtyard

The Office Village


TN22 1SL

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Training provider

Next Step Apprenticeships

Applications for this apprenticeship are being processed by Next Step Apprenticeships


Angela Potter 01273063769

  • Level 3 Business Administrator Apprenticeship Standard

Apprentices will receive training from both their employer and from their training provider. They will meet with their Tutor/Assessor once a month either in a 1-1 meeting or workshop setting, to help them work towards the requirements of their apprenticeship.

The Apprenticeship includes:

  • Working on the knowledge, behaviours and skills required for the standard and building a portfolio of work
  • Working towards their End Point Assessment and practising the elements required

Apprentices must achieve an internationally recognised professional qualification in one of the following:

  • Level 3 Diploma – Business Administrator
  • Functional Skills
  • Apprentices are required to achieve Functional Skills Level 2 in maths and English (equivalent GCSE grade C/4) before they can start their End Point Assessment

Apprenticeship standard

Business administrator

Level 3 (A level)

Before you apply

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