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Apprentice Administrative Assistant PREMIER SOLICITORS LLP

The prime role of the Administrative Assistant is to provide direct support to his/her principal to enable them to operate at optimum efficiency. This will include but will not be limited to the main responsibilities given below. The Administrative Assistant is expected to use a high degree of self management and initiative.

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Closing date: 04 Feb 2022

Apprenticeship summary

  • Weekly wage

    £161.25

    Wages explained

    Apprentices are paid for their normal working hours and training that's part of their apprenticeship (usually one day per week).

    Minimum Wage Rates

  • Working week

    Monday to Friday 9.00am to 5.30pm (1 Hour Lunch)

    Total hours per week: 37.50

  • Expected duration

    24 months

  • Possible start date

    14 Feb 2022

  • Date posted

    04 Oct 2021

  • Apprenticeship level

    Advanced
    Level 3 (A level)

  • Reference number

    VAC001773681

  • Positions

    1 available

Working within our Immigration Department team your duties will be as follows:

  • Prepare correspondence and documents through audio-typing and word processing
  • Administer filing which will include daily filing and the opening, closing, storage and retrieval of Client files in accordance with the detailed procedures contained in the Office Manual
  • Prepare mail and enclosures for dispatch, whether by post or e-mail
  • Carry out copying tasks whenever asked to
  • Assist in answering the firm’s telephone calls by transferring calls to the correct Departments and taking messages for other members of staff
  • Make appointments, arrange meetings and maintain an up to date diary for his/her principal
  • Prepare a meeting room for meetings as necessary and carry out the tidying and clearance of the room at the end of the meeting
  • Provide refreshments when asked to do so by the supervising Fee Earner/Partner
  • Provide support to other administrative assistants as required
  • Provide guidance to work experience, junior and temporary Secretaries when required to do so
  • Attend clients both in person and on the telephone and to provide such support in a professional and friendly manner in keeping with the firm’s standards for client care
  • Undertake any specific training when required to do so and overall to have a responsibility towards self-development
  • Ensure the confidentiality of all the firm’s and clients documentation and information
  • Undertake other clerical and administrative duties as may reasonably be required from time to time
  • Responding to queries and simple problem solving
  • Setting up and maintaining manual and electronic filing systems
  • Diary management and appointment 
  • Booking using computerised systems

Requirements and prospects

Desired skills

  • Be computer literate with a working knowledge of Microsoft Office package
  • Understand Information management systems and the associated legislation surrounding them
  • Have experience and knowledge of gathering information for Fee Earners within the firm
  • Using IT systems and packages, in particular Microsoft Office
  • Working as part of a team and on your own initiative
  • Practical experience of working in a busy office environment
  • Experience of minute taking

Personal qualities

  • Presentable
  • Well mannered
  • Good telephone manner

Desired qualifications

  • GCSE or equivalent A* to C or 9/4 in English and Maths, although training can be given.

Future prospects

  • A career within the company

Things to consider

  • This apprenticeship role is within Premier Solicitors Immigration Department

About the employer

Premier Solicitors work with clients on both a national and local level. They are an innovative firm, evolving with the ever-changing law and adapting to business and commercial pressures, as well as sensitively dealing with private matters. 

Employer

PREMIER SOLICITORS LLP

Address

Premier House

Lurke Street

Bedford

MK40 3HU

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Training

Training provider

STEADFAST TRAINING LTD

Applications for this apprenticeship are being processed by Steadfast Training

Contact

Joseph Pearson 07487643115 joseph.pearson@steadfasttraining.co.uk

  • Functional skills ICT, English and maths Level 2 if required
  • Level 3 apprenticeship standard in Business Administration

Apprenticeship standard

Business administrator

Level 3 (A level)


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