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Administration Assistant Apprentice Hawes Side Academy

To contribute to the continuing development of an academy where everyone matters and everyone succeeds through promotion of community, learning and creativity in harmony.

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Closing date: 20 Feb 2022

Apprenticeship summary

  • Weekly wage


    Wages explained

    Apprentices are paid for their normal working hours and training that's part of their apprenticeship (usually one day per week).

    Minimum Wage Rates

  • Working week

    Monday to Thursday 08.30 – 16.30 and Friday, 08.30 – 16.00 (Term Time Only)

    Total hours per week: 37.00

  • Expected duration

    18 months

  • Possible start date

    25 Feb 2022

  • Date posted

    24 Sep 2021

  • Apprenticeship level

    Level 3 (A level)

  • Reference number


  • Positions

    1 available

To contribute to the continuing development of an academy where everyone matters and everyone succeeds through promotion of community, learning and creativity in harmony.

To provide day-to-day administrative support to the academy as a member of the office team.

To act as a first point of contact for enquiries and be responsible for ensuring information is communicated effectively both verbally and electronically.

To work flexibly as part of the administration team to support academy needs.

Main Duties: 

To provide administrative support to the academy:

  • Distribution of post
  • Data entry
  • Word processing
  • Reprographics
  • Filing
  • Completion of forms
  • Administration of academy social media
  • Maintenance of electronic and manual records

To act as first point of contact for enquiries:

  • Deal with internal and external face-to-face enquires and requests
  • Deal with internal and external telephone enquiries and requests
  • Support management of the admin/office email

To work flexibly as part of the team e.g:

  • Support planning and preparation for academy meetings
  • Support planning and preparation for academy events

Other ad hoc tasks as required

  • Participate in training, other learning activities and performance management as may be reasonably directed
  • Be aware of and comply with policies and procedures relating to child protection and safeguarding, health and safety and general data protection regulations, reporting all concerns to an appropriate person
  • Maintain confidentiality
  • Contribute to the overall vision, mission and values of the academy
  • Appreciate and support the role of other professionals
  • Attend and participate in relevant meetings and training as may be reasonably required
  • To participate in the apprenticeship scheme process
  • To participate in relevant safeguarding and safety training to ensure current knowledge and practice relevant to the area is maintained
  • The Academy is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment and individually take responsibility for doing so

This job description is current at the date shown, but in consultation with you may be changed to reflect or anticipate changes in the job, commensurate with the grade and job title.

Requirements and prospects

Desired skills

  • Excellent communication skills
  • Knowledge of the concept of confidentiality
  • Excellent IT skills  e. g  use of Microsoft products/ social media
  • Good organisational skills
  • Ability to use relevant technology (e.g. printer, photocopier, laminator)

Personal qualities

  • Ability to relate well to children
  • Ability to work as part of a team
  • Friendly, helpful and positive
  • Able to project a respectable and professional image
  • Willing to listen and Learn
  • Able to follow instructions
  • Enthusiastic and flexible attitude to work

Desired qualifications

  • GCSE’s at Grade C/4 or above ( or equivalent ) including maths and English

Future prospects

  • Permanent position offered to the right candidate if one is available 

Things to consider

  • Vacancy may close early for the right candidate

About the employer

Hawes Side Academy is a three form entry primary academy situated in the south shore of Blackpool. “Hawes Side Primary School” was originally opened on the 12th January 1937 converting to an Academy in September 2012. In the 2015-16 academic year we were lucky enough to benefit from the Priority Building Schools Programme and our brand new state of the art building was opened in November 2016. Over the last 80 years Hawes Side Academy has become an integral part of the local community and has earned a reputation for providing an excellent and rounded education for children in the south shore of Blackpool.

As an academy we value our partnerships with other schools and academies locally, nationally and internationally and are passionate about raising standards in order to give our pupils the best possible start to their education and life.


Hawes Side Academy


Johnsville Avenue



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Training provider

Let Me Play Ltd

Applications for this apprenticeship are being processed by Let Me Play Ltd


Amber 07947355795

  • Business Administrator Level 3 Apprenticeship Standard
  • Functional skills maths and English if required

Apprenticeship standard

Business administrator

Level 3 (A level)

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