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Apprentice Receptionist and Administrative Assistant Watling Park School

To provide an efficient reception service for the school, dealing with all callers, both on the telephone and in person, promptly and courteously. To act as an administrative assistant providing support for a range of office functions.

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Closing date: 30 Jan 2022

Apprenticeship summary

  • Weekly wage


  • Working week

    Monday to Friday (Term Time Only), shifts to be confirmed

    Total hours per week: 40.00

  • Expected duration

    18 months

  • Possible start date

    01 Feb 2022

  • Date posted

    18 Sep 2021

  • Apprenticeship level

    Level 3 (A level)

  • Reference number


  • Positions

    1 available


  • To be the first point of contact for the school regarding a range of administrative and communication activities and to ensure delivery of a first class office.
  • Deal with front line enquiries from staff, pupils, parents and other agencies.
  • Ensure that visitors to the school are welcomed in a polite, friendly and professional manner.
  • To welcome all visitors and ensure they sign in and out according to school’s safeguarding procedures.
  • Provide refreshments for visitors as appropriate.
  • Assist in the provision of an efficient and effective school administrative function.
  • Operate the telephone system, direct calls to the Headteacher and other staff as appropriate and the taking and passing on of accurate messages.
  • Be the nominated person responsible for recording the day to day attendance and absence on our MIS system and follow up any absence by phoning parents and ensuring that reasons for all absences are entered on ARBOR.
  • To enter the school meals figures on our MIS and liaising with our kitchen manager
  • To write emails, or letters for families, as well as articles for the newsletter and to be able to update social media as necessary (Facebook / Twitter)
  • Distributing post to the correct staff
  • Carry out word-processing, photocopying, filing, and maintaining key documentation for the Headteacher and Senior Leadership team.
  • To manage and update the school’s calendar, organise and schedule meetings, book courses, arrange travel and book accommodation
  • Attend and participate in meetings as required, taking simple minutes as necessary
  • To organise staff files when necessary
  • Phone parents as per Headteacher’s requests
  • To enter any financial orders on Civica and liaising with our finance department regarding invoices; Help with ordering resources for staff members and ensuring that the reconciliation of receipt of goods is consistently entered on the system.
  • To be responsible for the procurement card purchases and reconciliation with the school budget
  • To create payment links for parents to pay for music lessons or trips on Schoolbuddy and monitoring payments regularly in order to create reports for the Music Coordinator.


  • Work alongside the School Office Manager to ensure the school has appropriate systems, processes and controls in place to maintain and manage all aspects of pupil data.
  • Input data for children coming to our school or transferring halfway through the year (in- year and off roll).
  • To assist with maintaining records of all pupils’ changes of details e.g. addresses, telephone numbers.
  • Load the annual pupil intake into the MIS system in addition to administering pupils when they arrive, leave or transfer to the school.
  • Co-ordinate the updating of the Arbor database with pupil assessment data on an annual and ad hoc basis. 


  • To manage and update on a regular basis relevant content of the school website or social media.
  • Maintain school social media pages via Facebook and twitter
  • Liaising with school staff to make sure their website page is updated and get blurb/ photos of key events for social media pages
  • To liaise with our Marketing manager to ensure our website is all up-to-date and accurate
  • To regularly check website pages for any old content that needs updating


  • To promote equality, diversity and inclusion and demonstrate this within the role.
  • To be jointly responsible for actively promoting and safeguarding the welfare of pupils
  • To acknowledge the need for and practice confidentiality, in regard to handling sensitive information pertaining to pupils, staff or school matters/issues.
  • To demonstrate a commitment to the aims and vision of Bellevue Place Education Trust.
  • Take part in the school’s performance management system.
  • Ability to relate well to children and adults. To build a good rapport with both children and parents

Requirements and prospects

Desired skills

  • Have undertaken first aid training
  • Experience of the reception function in a school office
  • Excellent IT skills
  • Excellent written and oral skills
  • Excellent interpersonal skills
  • Excellent telephone manner


Personal qualities

  • To be able to work as part of a team and to lead as required
  • To have a high level of commitment towards your own continuing professional development
  • To be flexible and approachable in a busy day to day environment
  • Ability to cope with and adapt to change
  • To demonstrate the commitment towards being part of the life of the school

Desired qualifications

GCSE A*- C/ 9-4 (or equivalent) in English and Maths

Future prospects

Permanent position offered if one is available. 

Things to consider

This vacancy may close early for the right applicant 

This post requires a DBS check as there may be periods of unsupervised access to children. An Enhanced DBS and satisfactory references would be obtained prior to commencement of employment.

About the employer

We are a vibrant, multicultural and inclusive Free school set between Burnt Oak and Edgware. We are part of the Bellevue Place Education Trust, a group of 8 free primary schools across London and Berkshire. 

We opened in September 2015 with our first two Reception classes.  These children are now in Year 5, meaning we will have our first Year 6 cohort in 2021-22.

We have a highly committed and passionate staff, who are dedicated to providing outstanding learning opportunities for all children through our unique Watling Park Creative Curriculum which encompasses academic skills alongside learning and life skills.

Part of our Creative Curriculum focuses on ensuring children are given opportunities to extend and apply their sills through a range of experiences both with our outdoor learning environments and in the wider community.

It is a privilege to be given the opportunity to work with our children as they are enthusiastic, motivated learners who are passionate about our school and each other. They demonstrate outstanding behaviour and respect for each other and the wider community.

Our strong parent body is an asset to the school, providing many opportunities to celebrate our achievements and foster positive relationships with all members of our community.

We are well supported by a knowledgeable Local Advisory Board who are focused on assisting us in ensuring all our children achieve their full potential.

Our current staffing structure incorporates strong middle and senior leadership. 

Together, we focus on ensuring our values (ICARE) are embedded and at the centre of everything we do:

  • Integrity
  • Confidence
  • Appreciation
  • Responsibility
  • Excellence

This is an exciting time for us as we welcome a new member to the Watling Park team – someone who is committed to our shared visions and holds our values and ethos as their own.

We offer a team oriented, supportive environment where everyone is welcomed and their strengths are nurtured and developed.  Everyone (including staff) in our community is committed to being a motivated learner who is reflective and focused on their own professional development.

We look forward to meeting you and welcoming you to our learning community.


Watling Park School



Pavilion Way



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Training provider

Let Me Play Ltd

Applications for this apprenticeship are being processed by Let Me Play Ltd


Nina 07724847420

  • Business Administrator Level 3 Apprenticeship Standard
  • Functional skills maths and English if required

Apprenticeship standard

Business administrator

Level 3 (A level)

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