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Apprentice Administrator CABOT LEARNING FEDERATION

As an apprentice your role will involve demonstrating strong communication skills (both written and verbal) and adopting a proactive approach to developing new skills. You will also be expected to show initiative, manage priorities and your own time, develop problem-solving and decision skills.

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Closing date: today

Apprenticeship summary

  • Weekly wage

    £159.10

    Wages explained

    Apprentices are paid for their normal working hours and training that's part of their apprenticeship (usually one day per week).

    Minimum Wage Rates

  • Working week

    8:00am - 4.30pm, term time only however this role will include 5 inset days and 2 weeks in the holidays.

    Total hours per week: 37.00

  • Expected duration

    2 years

  • Possible start date

    05 Jan 2022

  • Date posted

    31 Aug 2021

  • Apprenticeship level

    Advanced
    Level 3 (A level)

  • Reference number

    VAC001759025

  • Positions

    1 available

As an apprentice with the CLF Institute, your role will involve demonstrating strong communication skills (both written and verbal) and adopting a proactive approach to developing new skills. You will also be expected to show initiative, manage priorities and your own time, develop problem-solving and decision skills.  You will be based at the CLF Institute but you may be required to travel to other CLF academies from time to time.

The role will mainly involve supporting members of the Institute Admin team and sometimes covering reception, where you will be the first point of contact into the Institute. The Administration Apprentice therefore must be welcoming and demonstrate professional behaviour and maintain positive relations with staff and visitors. You will deal with a wide range of enquiries and must be able to prioritise and direct people in a friendly and professional manner. You will need to be flexible and able to undertake a wide range of duties.

Relationships:

  • Maintain effective working relationships with your line manager and team members to ensure an efficient administrative provision in the Academy
  • Form positive and professional relationships with students. Communicate effectively and act with empathy, compassion and respond sensitively to welfare and first aid related issues
  • When/if covering reception has a specific responsibility for safeguarding the welfare of children and young people within the Academy
  • Monitor those entering and leaving the site ensuring they are authorised to do so. Inform all visitors of the Academy’s safeguarding measures and ensure their presence is documented in accordance with safeguarding procedures
  • Communicate effectively and professionally with parents, students, the general public and external bodies in person, writing, electronically and by telephone
  • Establish and maintain productive working relationships with academy staff supporting them with administrative and relevant organisational requirements
  • Ensure all written and electronic data entry, reports, records, letters and other documentation are completed in an accurate, comprehensive and timely manner

People Management:

  • Provide advice and guidance to staff and students regarding the use of office equipment and administrative services available
  • Assist, advise and support new or less experienced staff regarding administrative duties and procedures

Resource Management:

  • Undertake routine administrative tasks including generating letters, preparing reports, data entry, mail merges, printing, photocopying and filing as required
  • Provide administrative support for trips, key events and processes throughout the school year such as transition activities and school photographs
  • Maintain computerised records and management information systems such as SIMs
  • Produce lists, reports and data as required
  • Assist with ordering and secure storage of stationary and other supplies
  • Assist with the organisation and administration of visits by external professionals such as school nurse
  • Assist with the organisation and administration of schemes such as free school meals
  • Undertake routine financial administration such as ensuring safe receipt and processing of cash and/or cheques in line with Academy financial procedures
  • When required support students, parents and/or carers in the purchasing of items such as Academy uniform, ordering school meals and school photographs
  • Assist with organisation and administration of the wraparound provision

Decision Making:

  • Responsible for checking deadlines for own work and re-prioritising workload accordingly

Work Demands:

  • Work demands will range from planned day to day duties and responding to ad hoc enquiries and situations as they arise

Physical Demands:

  • Normal physical effort required

Working Conditions:

  • Role is academy based
  • Ensure that the office and administration areas are a clean and tidy environment

NB: This job description is designed to outline a range of main duties that may be encountered. It is not designed to be an exhaustive list of tasks and can be varied in consultation with the post holder in order to reflect changes in the job or the organisation.


Requirements and prospects

Desired skills

  • IT Skills - Word, Excel, Outlook
  • Good numeracy and literacy skills
  • Good communication skills and the ability to relate well to pupils and parents
  • An understanding of administrative work
  • Willingness to participate in training and development

Personal qualities

  • Contributing to the overall ethics/work/aims of the school
  • Able to work as part of a team
  • Ability to maintain confidentiality
  • Flexibility and reliability

Desired qualifications

GCSE at grades A*-C (4 - 9) in maths and English Language or equivalent plus knowledge or use of ICT.

Future prospects

Progression and further training within a supportive environment on successful completion.

Things to consider

Things to consider:

  • You will be required to have an enhanced DBS check as you will be working in a school
  • You will be required to work for 5 days of the school holidays
  • Salary is £7559 for the first year and will be minimum wage for age in the second year, if aged 19 and over

Expectations of Jobholder:

  • Be aware of and comply with CLF policies as set out in the CLF Employment Manual as well as individual academy policies and procedures
  • Be committed to safeguarding and promoting the welfare of children and young people
  • Ensure that the equal opportunities policy is adhered to and promoted in all aspects of the post holder’s work
  • Ensure effective quality control and continuous improvement in all aspects of the work and responsibilities attached to this post
  • Demonstrate professionalism towards sensitive and confidential information and adhere to data protection legislation
  • Comply with and promote Health and Safety policies and procedures and to undertake recommended Health and Safety training as and when necessary
  • Commit to professional self-development, such as through participation in inset training and professional services network as necessary for the successful carrying out of the job
  • Undertake such other duties as are commensurate with the grade of the post
  • The CLF Institute is a designated non-smoking site

NB:  This job description is designed to outline a range of main duties that may be encountered.  It is not designed to be an exhaustive list of tasks and can be varied in consultation with the post holder in order to reflect changes in the job or the organisation.


About the employer

The Cabot Learning Federation is a diverse Multi-Academy Trust (MAT) in the South West. We currently sponsor eight secondary academies and eight primary academies, an all through provision, Digitech Studio School and a discrete Post 16 provision and an alternative provision which consists of one primary and two secondary phases. CLF is an Equal Opportunity Employer. The trust is proud to serve a diverse student population and their communities. We actively encourage applications from underrepresented groups including ethnicity, gender, transgender, age, disability, sexual orientation or religion. We are proud to be part of a vibrant community and celebrate the richness of cultures, faiths and backgrounds of our students. We aim to develop a curriculum that is responsive to our pupils needs and reflects their diverse interests and backgrounds.

CLF Post 16 is part of the Cabot Learning Federation (CLF). Our vision is to inspire young people to realise their potential and guide them to a bright future. CLF Post 16 engages with young people in our communities, inspiring and preparing them for the challenges of the 21st century. We are an inclusive, high-quality learning provision that raises the aspirations and life chances of all learners.

Employer

CABOT LEARNING FEDERATION

Address

Plummers Hill

Bristol

BS5 7JU

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Training

Training provider

SOUTH GLOUCESTERSHIRE AND STROUD COLLEGE

Applications for this apprenticeship are being processed by SOUTH GLOUCESTERSHIRE AND STROUD COLLEGE

Contact

Elaine Baillie elaine.baillie@sgscol.ac.uk

SGS has elected to deliver the on-programme learning using the Level 3 Diploma for the Business Administrator. The standard is assessed by a range of methods to meet all the knowledge, skills and behaviours. Evidence will be collated within a portfolio of evidence. To achieve the full Level 3, all units of the Diploma must be passed, meeting the assessment criteria. College attendance for the delivery of the Diploma is mandatory for all apprentices.

A Standard contains a list of the skills, knowledge and behaviours an apprentice will need to have learned by the end of their apprenticeship. A portfolio will be compiled throughout the apprenticeship to reflect this and will include evidence collated from the work place such as, but not limited to; emails, letters, reports, presentations, appraisal information, and witness testimonies.

The business administrator is expected to deliver their responsibilities efficiently and with integrity – showing a positive attitude. The role involves demonstrating strong communication skills (both written and verbal) and adopting a proactive approach to developing skills. The business administrator is also expected to show initiative, managing priorities and own time, problem-solving skills, decision-making and the potential for people management responsibilities through mentoring or coaching others.

Apprenticeship standard

Business administrator

Level 3 (A level)


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